Institute of Human Virology (IHV)

Pre-award Grants Coordinator

Institute of Human Virology (IHV)

Job Description

Job Overview: The Pre-Award Coordinator" id="link" class="link">Grants Coordinator serves as a member of the Resource Development Department and works closely with the Development Manager, Post-Award Coordinators, Finance, and Program Managers to leverage community, foundation, and public funding opportunities through proposal writing, grant tracking and reporting, and unrestricted fundraising. The Grants Coordinator works to ensure the IRC in Atlanta has adequate resources to support programs and services and is responsible for raising an agreed upon annual financial goal. This is a part time position with at least 20 hours a week, but up to 37.5 hours a week based on workload.

Major Responsibilities:

Responsibilities include, but are not limited to:

  • Meet or exceed annual fundraising goals with a focus on grant funding.
  • Assist the Senior Development Manager in the development of an annual fundraising plan with specific and measurable goals and objectives for development of restricted and unrestricted funds.
  • Implement a strategy linked to the fundraising plan to solicit new sources of unrestricted and private cash funding through the submission of proposals, letters of inquiry, and other requests for funding.
  • Research private and public grant opportunities and serve as the focal person for the development of new proposals with program managers.
  • Oversee the preparation of letters of inquiry, proposals, budgets and support with reports to local foundations and other potential donors to solicit resources for programs in collaboration with program staff, the Senior Development Manager, and the Finance Manager.
  • Assist Resource Development staff, the Senior Leadership Team, and the Executive Director in raising awareness about IRC and representing the office at meetings, conferences, and public speaking engagements when needed.
  • Maintain Grants Management tracking and donor tracking system and regularly update the Resource Development staff, the Senior Leadership Team, and the Executive Director with accurate data.
  • Ensure the effective maintenance of contract and grant files for each funded program with consistent documentation standards.
  • Work closely with program managers and staff to prepare interim and final reports to grantors.
  • Liaise with the headquarters’ revenue, grants and Business Development staff on all new contracts, grants, and sub-grants.
  • Manage the proposal submission process via OTIS by coordinating with program managers and headquarters staff to ensure on-time submission of proposals.
  • Shepherd all subaward and formal partnerships through the IRC’s global PEERS process.
  • Other duties as assigned.

Job Requirements:

Education: Bachelor’s degree in social work or related field of study preferred.

Work Experience:

  • Minimum of 2 years’ experience in grant writing strongly preferred.
  • Minimum of three (3) years of professional work experience required with progressive levels of responsibility.
  • Program Management or supervisory functions experience strongly preferred.

Demonstrated Skills & Competencies:

  • Demonstrated ability to promote an organizational culture that reflects IRC’s core values of service, accountability, integrity, and equality. Ability to lead in a way that recognizes that IRC’s work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives.
  • Strong relationship building, diplomacy, and networking skills; ability to effectively build internal and external relationships.
  • Demonstrated success working and communicating effectively in a multi-cultural environment.
  • Self-starter with excellent problem-solving skills combined with the proven ability to prioritize and manage time effectively.
  • Attention to detail and accuracy in work product.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook); ability to use the internet and other digital tools for Data Entry, research, and problem-solving purposes.
  • Valid driver’s license and access to a personal, insured vehicle.

Working Environment:

  • A combination of standard office environment, remote work, and ‘field’ time within the service delivery area to perform the above outlined responsibilities.
  • May require occasional weekend and/or evening work.

Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Covid-19 Vaccination Requirement: In accordance with IRC’s duty to provide and maintain a workplace that is free of known hazards and our commitment to safeguard the health of our employees, clients, and communities, IRC requires new hires to furnish proof of vaccination against COVID-19 in order to be considered for any in-office or hybrid positions. All IRC US offices require full vaccination to attend any in-office functions (e.g., meetings, trainings).

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Equal Opportunity Employer: We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

US Benefits: We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $120 per month, dental starting at $7 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

How to apply

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