Job Description

  The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners&; peacebuilding, humanitarian and development projects around the world. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organisations. With over 6,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, where they need it. By implementing around 1,000 projects for our partners at any given time, UNOPS makes significant contributions to results on the ground, often in the most challenging environments.

AUMCO The Austria Multi-Country Office (AUMCO) was set up in August 2019 as a part of the UNOPS Europe; Central Asia Region (ECR). Specifically, AUMCO aims to enable achievement of Agenda 2030 and the Paris Agreement through global programmes and tailored interventions in the Balkans, South Caucasus, and Central Asia, focused on: ● Infrastructure ● Procurement ● Project Management (full service, back on track) ● HR and Transactional Services ● Grants Management ● Technical and Advisory Services Project Information UNOPS is working to develop and launch a project to contribute to enhancing the healthcare system of Turkmenistan through procuring critical medical equipment. With the overarching aim of procuring critical medical equipment, the following activities will be undertaken: ● Support the Government of Turkmenistan in consultation with the World Health Organization (WHO) in assessing the needs for equipment and supplies within Turkmenistan and defining the list of items to be procured.

● Procure supporting treatment equipment as per UNOPS rules and regulations, and international best practices.

● Coordinate with the Ministry of Health of the Government of Turkmenistan on obtaining tax exemptions and customs clearances prior to shipments, which will be provided with the government as the consignee and UNOPS providing logistics services to facilitate timely deliveries.

The Project Analyst will be responsible for supporting the Project Manager in the day-to-day management of the project, including its plans, issues, risks and lessons, ensuring the project implementation plan is followed and escalating any issues or concerns to the Project Manager. S/he will assist with donor and partner communications, as well as reporting. This position will also manage the logistical arrangements concerning the recipient hospitals spread out in each beneficiary state and the coordination with each recipient state.

The role will be available initially for a duration of 10 months, but is subject to extension or renewal depending on timelines of projects and availability of funds.

Functional Responsibilities

1. Project Delivery and Performance ● Assist Project Manager in the development, completion and update of the implementation plan(s).

● Coordinate assigned delivery of work packages and take responsibility for progress.

● Coordinate and liaise with the Project Manager on the implementation progress.

● Identify and escalate to the Project Manager of any deviations from the plan and update plans.

● Work with the Project manager to identify and manage risks.

2. Procedures ● Comply with all organizational policies and specifically the Project Management Manual.

● Support Project Manager with preparation/adaptation of all relevant plans for approval by the Project Board.

● Maintain records of project files, data, issues, risks and lessons learned. Maintain all supporting project financial documents for audit and review processes.

● Assist Project Manager with project start up and closure activities ensuring appropriate disposal of project assets, timely and effective final (operational) reporting, and effective handover of closed projects to UNOPS HQ for financial closure processes.

● Support Project Manager with project audit activities, including planning, preparation and coordination during the audits and follow up on audit observations/recommendations.

3. Monitoring and reporting ● Follow up on timely operational and financial reporting in line with the project agreement.

● Support the Project Manager to ensure accurate data entry into UNOPS ERP system (OneUNOPS) and OneUNOPS Projects – as appropriate.

● Liaise with the finance unit in tracking disbursements and budgets for project on behalf of the Project Manager.

● Ensure and monitor compliance of projects with internal directives and procedures as set out by the Project Manager.

● Monitor project budget and financial expenditure and all administrative procedures in line with the work-plan.

● Manage the preparation of financial reports; including developing financial monitoring and reporting formats as per UNOPS requirements.

● Monitor budgets, cash flow and reporting on expense obligations to ensure that deliverables are met.

● Conduct Analysis" id="link" class="link">Financial Analysis to manage and calculate financial shortfalls and over-expenditures.

● Conduct budget revisions and initiate corrective actions when necessary.

4. Stakeholder engagement, partnerships and communications ● Support Project Manager with stakeholder engagement.

● Support the Project Manager in communication between the project and the Donor.

● Support Project Manager with arrangement of the meetings with stakeholders, taking minutes and follow up on actions including regular Project Board meetings.

● Contribute to establishment and further development of partnerships with donors, UN agencies, international organisations, governmental organizations and private sector organisations.

● Support Project Manager with formulation of project communications plans. Coordinate internal project communications in line with donor requirements and UNOPS rules. Monitor the effectiveness of project communications.

● Undertake advocacy, public information and communication activities in line with the communications plan.

● On behalf of the Project Manager, participate in and report on the relevant inter-agency, donor and government coordination meetings, when required.

● Supports the Project Manager to advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance).

● Identify and report to the Project Manager potential business opportunities for UNOPS.

5. Knowledge management and innovation ● Actively seek advice and coordinate donor engagement with the UNOPS Japan Partnerships Liaison Office.

● Support the compilation of lessons learned as per defined reporting format and the Project Management Manual.

● Actively contribute to building local capacities at every level and opportunity in Project Management Support.

● Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.

● Contribute to expertise in tools and techniques.

Education/Experience/Language requirements

Education: ● Advanced degree (master’s level or above) in Project Management, Business Administration, Economics, Public Administration, International Development, Political Science, Communications, International Relations or another relevant discipline is required.

● A relevant university degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience may be accepted in lieu of the advanced university degree.

Certification: Prince2, IPMA or PMP-PMI project management certification would be considered a significant asset. The incumbent will also be required to complete the relevant UNOPS project management courses within 6 months after appointment.

Experience: ● A minimum of 2 years of relevant and progressive professional experience (or more, depending on the academic credentials), specifically in the field of supporting project implementation and delivery activities, preferably with focus on planning, operations management, monitoring and reporting, is required.

● Experience working in a project or operations management capacity in a UN organization or a similar international organization would be considered a strong asset.

● Expertise in projects involving the procurement of medical equipment and supplies, construction and rehabilitation of medical facilities and overall disaster response and recovery highly desired.

● Work experience in Turkmenistan and Central Asia and a good understanding of the sub-regional context will be considered a significant advantage.

● Willingness to travel to project sites across the country and sub-region.

Language Requirements: ● Excellent (written and oral) English language skills are required.

● Excellent knowledge of Japanese is strongly preferred.

● Knowledge of Russian language is preferred.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: IICA Contract level: IICA1 - ICS9 Contract duration:10 months with the possibility of extension

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • For retainer contracts, you must complete a few Mandatory Courses (around 4 hours) in your own time, before providing services to UNOPS.
  • The incumbent is responsible to abide by Security Policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.
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