Job Description

Pension Payroll Officer ( Job Number: 14096 ) Application Closing Date: 12-02-2021, 10:59:00 PM The Organisation for Economic Co-operation and Development ( OECD ) is an international organisation comprised of 37 member countries, that works to build better policies for better lives. Our mission is to promote policies that will improve the economic and social well-being of people around the world. Together with governments, policy makers and citizens, we work on establishing evidence-based international standards, and finding solutions to a range of social, economic and environmental challenges. From improving economic performance and creating jobs to fostering strong education and fighting international tax evasion, we provide a unique forum and knowledge hub for data and Analysis, exchange of experiences, best-practice sharing, and advice on public policies and international standard-setting.

The International Service for Remunerations and Pensions (ISRP) is a Service committed to provide studies on remuneration and pension policies of International Civil Servants and to operate the Administration of pensions for the Co-ordinated Organisations (OECD, NATO, the European Space Agency, the Council of Europe, the European Centre for Medium-Range Weather Forecasts and the European Organisation for the Exploitation of Meteorological Satellites) and other International Organisations. The ISRP also administers pension reserve funds for several International Organisations.

The ISRP is administratively attached to the OECD.

The ISRP is looking for payroll officers who will be working at the administration of Payroll and Pension benefits for the OECD and the Co-ordinated Organisations. The Payroll Officers will be expected to take full ownership of the operations of one or more Payroll contracts, ensuring payroll and pension transactions are processed correctly while providing high quality customer care to a significant population of retirees residing mainly in six different countries. The Payroll Officers will ensure that Payroll and Pension schemes are aligned with applicable regulations, and will look for opportunities to improve Data Collection, templates and communication strategies. While initially focusing on a specific area, the Payroll Officers will be expected to become quickly able to operate efficiently across the whole range of Payroll operations.

The Payroll Officers will work in cooperation with the wider Payroll Administration unit under the supervision of the Head of the Payroll Administration Unit / Head of Service.

Main Responsibilities Pension file management
  • Prepare the personal files of pensioners at beginning of entitlement and keep them up-to-date; prepare and send welcome letters and additional information.
  • Calculate the rights of new pensioners and ensure the data integrity and validity by ensuring compliance with the Pension Scheme Rules. Enter changes into the pay software for monthly payment of pension benefits,
  • Monthly administration of changes, payroll report, transmission of data and payments listings to Organisations.
  • Control and follow-up of individual files, including cessation of rights.
Questionnaires management
  • Process responses to annual questionnaires sent to pensioners and promptly take into account in pay software any changes in situation.
  • Send the appropriate reminders when applicable .
Salary file management
  • Analyse provisional and definitive payroll results based on data entered into ISRP pay software by the Organisation for monthly payment of salary benefits to about 200 agents.
  • Act as intermediary and verify exchange of data between the Organisation and the firm preparing payroll for staff affiliated to French social Security (about 10 staff).
  • Ensure the data integrity and validity for all in close collaboration with the Organisation.
  • Monthly administration of changes, payroll report, transmission of data and payments listings to Organisation.
  • Ensure monthly and annual updates of data in pay software at ISRP and at the firm preparing payroll for staff affiliated to French social security.
  • Advice the Organisation on any questions it has about conducting Data Entry, HR administrative management and reporting in ISRP pay software. Act as intermediary between ISRP technical staff and the Organisation.
  • Update the users' guides as the payroll software evolves.
Client service Owns the relationship with pensioners, keeping them abreast of rules and regulations in force and informing them promptly about relevant changes.

Act as interface for people and services concerned (financial and HR services of the Organisations, banks, notaries, executors of decedents' estates, accounting offices) to solve problems of misdirected bank transfers or liquidation of decedents' estates.

Solve problems quickly and independently.

Ideal candidate's profile Academic Background
  • Post - secondary level education in Economics, Finance or related disciplines and training in office automation, accounting, compensation & benefits or a related subject.
  • Knowledge of payroll operations. Knowledge of HR Access payroll software would be an advantage.
Professional Background
  • Several years' experience as a secretary-Accountant or payroll officer, preferably in an international environment.
  • Knowledge of French social security salary deductions would be an advantage.
Tools
  • Very good knowledge of the advanced functions of Word and Excel.
  • Good knowledge of Microsoft Access would be an advantage.
Languages
  • Fluency in German will be highly appreciated. Fluency in one of the two OECD official languages (English and French) and knowledge of the other, with a commitment to reach a good working level.
  • A good knowledge of Dutch would be an advantage.
Core Competencies
  • For this role, the following competencies would be particularly important: achievement focus, team work, client focus, diplomatic sensitivity.
  • Please refer to the level 1 of the OECD Core Competencies.
Contract Duration
  • Two-year fixed term, with the possibility of renewal.
  • Starting date ASAP
What the OECD offers
  • Monthly base salary starting from 3,598.00 EUR, plus allowances based on eligibility, exempt of French income tax.
Please note, the appointment may be made at a lower grade based on the qualifications and professional experience of the selected applicant.

Selection Process For retained candidates, written tests are foreseen between 15 and 22 February 2021, and panel interviews are planned for March 2021 The OECD is an equal opportunity employer and welcomes the applications of all qualified candidates who are nationals of OECD member countries, irrespective of their racial or ethnic origin, opinions or beliefs, gender, sexual orientation, health or disabilities.

The OECD promotes an optimal use of resources in order to improve its efficiency and effectiveness. Staff members are encouraged to actively contribute to this goal
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