World Bank

Operations Officer

World Bank

Job Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges.

The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending Extreme Poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges.

The Pacific Department currently works in twelve developing countries in the Region (the Federated States of Micronesia, Fiji, Kiribati, the Marshall Islands, Nauru, Palau, Papua New Guinea, Samoa, the Solomon Islands, Tonga, Tuvalu and Vanuatu). It has Country Offices in Papua New Guinea and the Solomon Islands, and a South Pacific Hub in Suva, Fiji which coordinates activities in Fiji, Kiribati, Samoa, Tonga, Tuvalu and Nauru. There are Liaison Offices in Federated States of Micronesia, Kiribati, Samoa, Tonga, Tuvalu, Vanuatu.

The Pacific Department is managed from a regional office in Sydney under the leadership of a Director" id="link" class="link">Country Director. The office assists in the implementation of projects and programs, in project processing, country programming and Advisory Services and analytics. It also coordinates World Bank Group activities with other development partners and stakeholders.

A significant increase in size of the Pacific Department’s portfolio means that managing the portfolio requires additional support to client countries.  The Bank has been piloting several new approaches that address Development Projects implementation challenges in Fragile and Small States and has scaled up its work on supporting Capacity Building in client countries.

The Pacific Department is now seeking to hire an Operations Officer to be based in Suva, Fiji who will work closely with client countries across the South Pacific in particular to enhance implementation support, support capacity building efforts and contribute the department’s quality assurance functions and strategy documents.  The Operations Officer will report to the Resident Representative for the South Pacific. This is a three (3) year term appointment with the possibility for renewal.

Roles and Responsibilities

Provide support to implementation agencies in the execution of Bank-financed projects and contribute to the department’s quality assurance functions, strategy documents and analytical work across the South Pacific.  Duties include: • Report to the Resident Representative in Suva and work closely with Pacific Liaison Officers and Operations Officers in Sydney on portfolio quality issues.

• Project implementation support: In close consultation with the Task Team Leader and appropriate team members of each project: o Assist implementing agencies on project management and implementation.

o Assist implementing agencies in the preparation of procurement plans, bidding documents and providing overall advice on compliance with World Bank procurement policies including the development of Contract Management and project filing procedures.

o Assist task teams with the review of technical reports and bidding documents.

o Advise implementation agencies on compliance with Bank Financial Management and Disbursement requirements including the preparation of project budgets, Interim Financial Reports and the contracting and submission of project audits.

o Assist implementation agencies with monitoring and evaluation.

o Assist the implementing agency in the preparation of documentation required to support project restructuring / completion / evaluation / additional financing.

o Monitor and report on remedial actions which task teams have developed to address project problems and on risk mitigation measures incorporated into the project.

• Pilot innovative approaches to implementation and link implementing units to broader Bank knowledge in monitoring and evaluation, procurement and financial management.

• Supporting country teams with analyzing portfolio trends/issues impacting project implementation.

• Document periodically, in writing, key lessons learned during project implementation in the Pacific and innovative approaches which the Bank can extend to other low capacity countries.

• Respond to Government clients’ queries regarding the World Bank portfolio and operational procedures by providing timely and helpful answers and/or directing them to relevant people/resources; • Ensure sound Analysis and monitoring of portfolio developments (including through regular review of Implementation Status Reports (ISRs), identify issues and proposing options for their resolution, and provide CMU comments to ISRs; • Contribute to the writing and review of operational documents including Board packages, Implementation Completion Reports, and Advisory Services and Analytics (ASA) products.

• Review project Aide Memoires and Management Letters as required; • Assist in the formulation and implementation of strategy documents such as the Country Partnership Framework (CPF), CPF Performance and Learning Review, and CPF Completion and Learning Review (CLR); prepare sections of the strategy documents; review and screen relevant documents/reports for consistency with the CPF and other strategy documents.

• Assist in the preparation and implementation of the Action Plan for Country Portfolio Performance Reviews.

• Contribute to writing of project and country briefs and trust fund progress reports.

• Contribute to the Pacific Department’s Capacity Building Initiative including delivery of training to clients and staff.

• Take a key role in coordinating key meetings and high-level visits to the South Pacific and key meetings/events under the guidance of the Resident Representative.

• Work closely with the relevant government in preparing the visit program and necessary protocols.

• Take a lead in preparing the briefing documents and presentations for high-level visits and World Bank/IMF Annual and Spring Meetings.

• Play a key role in country portfolio performance review processes with the Government and other Development Partners as needed
Selection Criteria

•Master’s degree in economics, political science, international development or a related field; •At least five years of combined experience in development, including demonstrable experience in providing operational support to clients and preparing or contribution to operational documentation; •Strong project management skills, including demonstrated teamwork and activity management skills, and experience working with multidisciplinary teams; •Solid track record in developing and nurturing close working relationships with implementation units for development projects; •Sound understanding of World Bank, Asian Development Bank or other International Financial Institution procurement, financial management and environmental and social standards /safeguards policies and procedures; •Drive for results, curiosity, creativity and ability to think innovatively; •Previous experience in the Pacific Islands or small islands states is required; •High level of energy, initiative and flexibility in quickly adjusting to changing work program requirements as well as to the challenges of working independently in remote locations; •Strong Computer Skills in Microsoft Office, particularly PowerPoint and Excel are required; •Excellent oral and written communication skills in English, and ability to effectively communicate with and relate to clients and stakeholders; 
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