Job Description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO is committed to achieving workforce diversity in terms of gender and nationality People with disabilities are equally encouraged to apply All applications will be treated with the strictest confidentiality The incumbent may be re-assigned to different activities and/or Duty Stations depending on the evolving needs of the Organization Organizational Setting

FAO’s work in West Bank and Gaza Strip is guided by the Country Programming Framework (CPF) for Palestine in 2018-2022. The CPF promotes to the well-being of Palestinian people contributing to the achievement of the Sustainable Development Goals. It focuses on sustainable management of Natural Resources and development of agrifood value chains, protection and inclusion of vulnerable groups and improved nutrition, quality and safety of food consumption. To this effect, the CPF adopts a resilience approach to bridge humanitarian and development interventions, recognizing the centrality of market led development and its dependence on the enabling environment put in place by the public sector to promote Food Security.

Reporting Lines

Under the direct supervision of the Operations Officer, the overall supervision of the Head of Office and in close collaboration with the Head of Programme and other relevant personnel as appropriate.

Technical Focus

• Ensure the smooth functioning of projects’ operations, consistent service delivery and continuous evaluation and readjustment/improvement of the operational environment to reflect the Office’s evolving needs.

• Ensure effective and efficient delivery of the programme and project activities of the Office at country level.

Tasks and responsibilities

Key Functions • Participate in project teams, collaborates in new project formulation and provide technical and/or administrative support to ongoing operational projects.

• Assist programme personnel in the preparation of project work plans, monitor progress and, where necessary, identify corrective measures to overcome operational constraints.

• Assist with the management of the project budget and prepares revisions as required.

• Coordinate actions related to timely field project completion/closure, including identification of project follow-up requirements.

• Establish and maintain partnership with HQ units related to donor liaison, finance, procurement, legal matters, partnerships, security and technical specialties as and when required.

• Liaise with UNDP’s Programme of Assistance to the Palestinian People (PAPP) and other UN Organizations, as well as relevant authorities and partners to obtain/exchange information and ensure Coordination for FAO interventions.

• Ensure compliance with UNDSS security requirements for personnel, premises and assets.

Specific Functions • Ensure that FAO’s Project Cycle Management guidelines are applied in all phases of project management.

• Ensure the quality of data/documentation in the Field Programme Management Information System (FPMIS) for all pipeline and operational field projects.

• Facilitate procurement, partnerships, recruitment and budget management in line with FAO’s rules and regulations in support of the ongoing projects and facilitates the running of the FAO’s offices in Jerusalem, Ramallah (West Bank) and Gaza City (Gaza Strip).

• Monitor the availability of funds under all projects; ensure financial commitments and expenditures are accurate and consistent with established guidelines; monitor/approve field expenditures, verify/approve invoices and ensure projects’ budgets are always up to date.

• Forecast and monitor annual programme delivery, estimate and monitor the Office’s Administrative and Operational Support (AOS) budget earnings and expenditure.

• Ensure day-to-day running of the FAO WBGS office including personnel, premises, assets and the vehicle fleet; assist in optimizing the management of Office’s premises and vehicles, the allocation of space and the provision of services for the maintenance of premises and the vehicle fleet.

• Perform other related duties as required.


Minimum Requirements

• University degree in public Administration, business administration, economics, accounting or finance, development studies or a closely related field. Master’s degree in above fields is desirable.

• At least one year of professional experience in project management/operations and support. Working experience with UN agencies/International organizations is desirable.

• Working knowledge of English and limited knowledge of one of the other FAO languages (French, Spanish, Arabic, Chinese, Russian) for Consultants. Working knowledge of English for PSAs. Knowledge of Arabic is an advantage.

FAO Core Competencies

• Results Focus • Teamwork • Communication • Building Effective Relationships • Knowledge Sharing and Continuous Improvement Selection Criteria

• Extent and relevance of experience in programme/project formulation, implementation and management.

• Extent and relevance of experience in budgetary planning, budget management and Financial Reporting.

• Work experience in more than one location or area of work, particularly in field positions is desirable.

• Knowledge of international humanitarian architecture including the UN System, NGOs etc. is desirable and understanding of FAO policies and programmes is an asset.

• Demonstrated ability to work in a team, and interpersonal skills.

• Demonstrated ability to work under pressure and prioritize tasks.

• Ability to travel across the West Bank and the Gaza Strip.

• Extent of familiarity with the geographical region.

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