Food and Agriculture Organization of the United Nations (FAO)

National Project Personnel (Finance and Administration)

Food and Agriculture Organization of the United Nations (FAO)

Job Description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions. Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting

FAO assists governments to develop policies, programmes and projects to address hunger and malnutrition, and provides Technical Support for the sustainable development of their agricultural, fisheries and forestry sectors and to respond to cries. FAO in collaboration with the Government of Malawi and with support of multiple development partners is implementing a wide range of activities to improve livelihoods of small-scale farmers as well as assisting a more inclusive and sustainable development in the country. FAO Malawi is currently supporting the Government to strengthen community-based resilience in vulnerable rural areas, facilitate a more sustainable management of natural resources and supporting nutrition-sensitive Agriculture. Likewise, FAO provides and mobilizes technical assistance required by the country in areas related with agriculture production, agriculture economics and other areas relevant.

Reporting Lines

The incumbent will be under the overall supervision of the FAO Representative, the direct supervision of the Assistant FAOR-Administration and the day to day supervision of the District Coordinator, the NPP acts independently on routine matters. Supervision received is focused on the quality of the work performed, efficient delivery of finance and administration assignments and provides for on-the-job learning.

Technical Focus:

The incumbent performs a large variety of routine finance/administrative functions which support the implementation of programmes and projects by the organization. He/she safeguards assets of the organization and contributes to the smooth and efficient running of the work unit.

Tasks and responsibilities

The incumbent will work more specifically:
  • Support disbursement of cash at workshops, trainings and other events funded by FAO Malawi and make timely deposits of unspent funds into FAO bank account
  • Ensure proper documentation of all expenditures made from payments for operational advances or petty cash and make timely requests for petty cash replenishment
  • Support the Country Office on inventory count and inventory spot checks including the physical verification exercises for fixed assets.
  • Assist the AFAOR-Administration in timely updating of the fixed asset register.
  • Develop an inventory register for the regional office, maintain proper records of all office equipment and/or assets for the organisation and update inventory and assets records for the regional office regularly
  • Maintain and arrange for the serving of office equipment;-arrange for the provision of cleaning materials to keep the office clean
  • File documents manually and electronically related to the project; procurement, meetings, workshops, payment vouchers and ensure easy access to records
  • Monitor vehicle fuel usage and coordinate servicing and general maintenance of project vehicles
  • Prepare routine correspondences of administrative nature; draft correspondences to verify data, answer queries and obtain additional information on transactions and financial matters as required
  • Efficiently provide logistical support to incoming and outgoing missions. Make travel and accommodation arrangements for stakeholders and FAO personnel when required
  • Facilitate processing of duty waivers with MRA and ensure timely signing by making regular follow up with government officials
  • Verify and sign documents supporting receipt of consignments on behalf of the organization
  • Facilitate the processing of FAO official documents with immigration office in Blantyre as directed by the National Administrative Associate, send documents to the Country Office
  • Manage the driver(s) at the regional office
  • Perform other related duties as required and assigned.

Minimum Requirements

  • University degree in Accounting, Business Management or any other related qualification in Finance/Administration
  • A minimum of five years of relevant experience in finance and administration
  • National of Malawi.
FAO Core Competencies

  • Results Focus
  • Teamwork
  • Communication
  • Building Effective Relationships
  • Knowledge Sharing and Continuous Improvement
Technical/Functional Skills

  • Ability to work under minimum supervision
  • Be able to work in a multi-cultural environment
  • A team player who demonstrates patience, flexibility and honesty.
  • Ability to work and relate well with FAO stakeholders
  • Excellent analytical and numerical skills
  • Be willing and able to work under pressure to meet deadlines and including working long hours when required.
  • Ability to work under field conditions when required

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact:
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
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