Food and Agriculture Organization of the United Nations (FAO)

National Project Personnel (Field Support Administrative Assistant)

Food and Agriculture Organization of the United Nations (FAO)

Job Description

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device FAO seeks gender, geographical and linguistic diversity in order to best serve FAO Members in all regions. Qualified female applicants are encouraged to apply.

People with disabilities are equally encouraged to apply.

All applications will be treated with the strictest confidentiality.

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO representatives, is to assistant governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors and to use their environmental and natural resources in a sustainable manner to ensure zero hunger in the country. FAO provides support in three priority areas: sustainable increase in production and productivity, Agriculture-based Economic Growth, and increased resilience of livelihoods to threats and crisis.

The current portfolio of projects in South Sudan includes activities related to agriculture (crop), livestock, Fisheries, Natural Resource Management, food information systems is implemented with humanitarian, transitional and development funding. The incumbent will contribute to the country’s Programme and portfolio as foreseen in the project he/she will coordinate and be assigned.

Reporting Lines

The Field Support Administrative Assistant will work under the overall supervision of the FAO Representative and direct supervision of the Head of field Support Unit.

Technical Focus

• Support the field offices in administrative, financial, logistical and procurement actions in timely manner for effective Field Operations; Tasks and responsibilities • Provide General administrative Support to the field Support unit • Liaise with Administration unit on administrative and financial actions related to the field offices, staffs management, travel, payments, input delivery and ow value procurement by field offices • Coordinate recruitment of new Field Staff and contract extension for old field staff • In collaboration with the FAOR’s office, support the organization of high level field visits including donor missions • Tract leave plans for Heads of Field Offices and update the Field Support Unit regularly • Facilitate field staff duty travels-national and international, including ensuring that travel Authorizations, Visa requests, ID cards, accommodation booking, transportation requests and other arrangements are processed on time.

• Facilitate logistical and procurement processes for workshops, trainings, and events organized by field offices including securing approvals for purchase request and technical clearance, vehicle requests and request for Operation Advances • In collaboration with the FAOR’s office, organize high level field visits including Donor Missions • Step- in for any field office Admin/ finance Associate out of duty • Perform other duties as required CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• Diploma in business administration or related field, Bachelor’s degree is an added advantage • Two years of relevant experience in Administration support, Coordination and Data Management • A South Sudanese National.

FAO Core Competencies • Results focus • Teamwork • Communication • Building effective relationships • Knowledge sharing and continuous improvement Technical/Functional Skills

• Ability to effectively use standard office software, such as MS Office (Access, Word, Outlook, Excel, PowerPoint).

• Knowledge of the Organization's administrative procedures and practices.

• Demonstrate openness in sharing information and keeping clients and colleagues informed; • Working knowledge of English (Level C), including written and spoken Arabic written is a strong asset • Systematic, well-structured and efficient approach to work assignments. Analytical ability, accuracy and consistency. Exercise diligence and care in dealing with records and expenditures.

• Possess a cooperative spirit, flexibility and openness to work in an international environment. Tact and courtesy. Ability to establish and maintain effective working relationships with people of different national and cultural background ADDITIONAL INFORMATION

  • FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
  • Incomplete applications will not be considered. If you need help please contact:
  • Applications received after the closing date will not be accepted
  • Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications
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