Solidarites International

Middle East Desk Assistant (Programs and Grants)

Solidarites International

Job Description


  • Job number: SRH05318

  • Domaine de competence:
  • Statut: Stagiaire
  • Type de poste: Internship
  • Country: France
  • Contract Type: Intern

    About us

    Start date: June 26th, 2023

    Duration: 6 months

    Location: Solidarités International HQ (Clichy)

    SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their Basic Needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to drinking water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 2500 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.

    About the mission

    The internship will take place within the Middle-East Desk, as part of the direction of operations (30 persons – also including 4 geographical desks and a technical department). The Middle East Desk is in charge of following the missions in Lebanon, Syria, Iraq, and Yemen and is comprised of: a Desk Manager, a Program Manager, a Project Development and Accountability Manager, a Logistics Manager, a Supply Manager, two Finance Managers, and a Regional Access and Advisor" id="link" class="link">Security Advisor. The Middle East Desk Assistant for Programs and Grants will work under the joint supervision of the Program Manager and the Project Development and Accountability Manager and will take part in regular weekly and monthly meetings.

    About the job

    Main objectives of the internship:

  • Assist in programs and Grants Management functions including the planning, contribution to the review and submissions of proposals and reports, and the regular updating of trackers and other follow-up tools;
Ensure proper filing, archiving and centralization of program and grants documentation; Understand the different programs and areas of expertise of Solidarités International; Understand the humanitarian and geopolitical context of the concerned areas; Master the tools related to project cycle management; Master the internal SI procedures and those of the main humanitarian aid donors; Facilitate communication between the Desk, relevant headquarters department, field, and donors.

Responsibilities and main activities:

Grants Management

Assist with the planning, review, and submission of project proposals, modification requests and reports, partnership agreements, and contribute to the submission of quality proposals and reports to donors; Assist with the regular updating of trackers and other follow-up tools at mission and HQ level, including grants, reporting and Donor Relations follow-ups and upcoming deadlines tracker, contributing to deadlines monitoring and timely submissions to donors; Assist with the collection, management, and dissemination of grants management information and tools including donor guidelines and templates, contributing to compliant development and implementation of projects.


Contribute to the geopolitical, humanitarian and news monitoring on countries of the desk through a weekly context review; Participate to Programs meetings Assist with the review of initial area and needs assessment, with the elaboration of Logic of Intervention for the strategic programs of each mission Assist with the planning, collection, review of program sheets, maps and activity forms Assist with the review of all programmatic follow-up documents (monthly progress update, technical Design, Standard Operating Procedures)

Internal Reporting, Communication, and Archiving

Facilitate communication with the other departments at headquarters (Management, Human Resources, Logistics, Finance, Communications); Pre-departure briefing of support expatriates; Take minutes of desk meetings (internal communication tool on current events in missions, programs, and countries of intervention). Provide translation support; Assist with the preparation of communication tools including Solidarités International’s annual report, website, and country dashboards; Ensure proper filing, archiving, and centralization of program and grants documentation; Facilitate communication between missions and HQ on program and grants-related matters. Assist with administrative tasks, including going to Embassies located in Paris

Outcomes of the internship:

Discover how a NGO Headquarters works; Understand the relationships between the Field and Headquarters; Put project cycle management into practice; Understand the relationships between the different humanitarian actors; Develop knowledge of humanitarian donors’ requirements; Develop program and grants management related knowledge and skills; Discover the functioning of a mission and its specific constraints; Discover the various working positions in the field.

Your profile

Final year master’s student in a relevant field (for instance international development, Humanitarian Action, international relations, political science, project management, business or financial management, WaSH or agronomy studies); Available for a first mission in the field after the internship Excellent written and spoken English and French; Strong attention to detail, and excellent analytical, writing, and synthesis skills; Excellent working knowledge of Microsoft Office, and especially of Excel, Word, and online research tools; Proactive and critical mind; Ability to organize and plan effectively; Interpersonal skills and diplomacy; Ability to work under stress; Genuine commitment to the principles and work of SOLIDARITES INTERNATIONAL.

SI will offer you

This internship requires an internship agreement with a university. If a foreigner, the intern must have a French “titre de séjour étudiant” This internship is a full-time position only. The allowance is calculated in proportion to the actual hours of attendance over the month (on average, 154 hours a month - 22 days, 7 hours per day), for a monthly amount of 720 EUR 50% of transport costs (Navigo Pass) covered by SOLIDARITÉS INTERNATIONAL 60% of the monthly cost of tickets restaurant (value: 8.9€ per working day). 2 days of paid leaves per month

Application process

Do you recognize yourself in this description? If so, please send us your CV and cover letter!

Applications containing only CVs will not be considered.

Solidarités International reserves the right to close a recruitment before the deadline of the announcement. Thank you for your understanding.

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