Results for Development Institute

Manager of Grants Administration and Contracts

Results for Development Institute

Job Description

  R4D is seeking a Manager of Grants Administration and Contracts to lead all grants accounting activities and apply GAAP to manage and oversee pre and post-award administration of multiple and complex grants, subgrants, and contracts ensuring strict compliance with donor requirements and R4D policies and procedures. Develop internal controls assuring regulatory compliance and efficient management of grants.

This position is based in Washington, DC and will report to the Director of Grants Administration.


  • Oversee and implement plan for the efficient management of all grants accounting activities
  • Manage and direct daily grants accounting activities and reporting according to GAAP
  • Collaborate with program staff during proposal submission, and review grant applications to ensure compliance with guidelines and policy, and support of the goals and mission of R4D
  • Review, negotiate, approve and modify grant agreements, subgrants and contracts in line with R4D guidelines, ensuring they support the goals and mission of R4D
  • Evaluate, make recommendation on program budgets to ensure full cost recovery
  • Review, analyze and monitor to ensure grants, contracts, and subgrants are expended in compliance with funder requirements and R4D policies and procedures
  • Prepare regular Analysis" id="link" class="link">Financial Analysis and reporting as needed to facilitate project decisions
  • Advise teams on long-range budget/planning issues and conduct financial analysis including forecasting and pipelines
  • Ensure contracts comply with requirements, and train staff on contracts and subaward management
  • Ensure subgrant agreements comply with funder requirements, and subgrantees are properly trained on finance compliance
  • Ensure grant related accounts are accurately and completely reconciled, and grants related records securely and safely maintained in line with R4D guidelines and policy
  • Ensure close out of grants and contracts in line with donor and R4D requirements
  • Assist the audit process to include audit work-papers, and work with auditors to ensure a clean audit
  • Develop guidelines, policies and procedures on grants and subgrants
  • Develop and implement internal controls, audits, and best practices across all grants functions
  • Assume full and overall responsibility for the accuracy, completeness, integrity, and Security of managed grants and contracts-related systems and data
  • Serve as the point of contact for assigned grants and subgrants including compliance related inquiries
  • Manage professional relationship with stakeholders such as partners, subgrantees, funders, etc.
  • Research and interpret accounting policy, apply approved recommendations to operational issues
  • Apply broad conceptual judgment, initiative and ability to deal with complex grants/contracts issues
  • Provide standard and ad hoc reports in user friendly formats to authorized personnel as needed
  • Resolve all work-related problems promptly, and use good judgment in escalating important issues
  • Monitor applicable federal regulations for changes and updates to grants, subgrants, and contracts
  • Update knowledge, and keep abreast of current and proposed work-related legislation
  • Share knowledge with staff, and provide finance training to new hires, and other employees as needed
  • Act as back-up to the Director of Grants Administration and grants staff as needed
  • Other duties as assigned


  • 8-10 years of project-based accounting experience required with a BA or MA in finance, accounting or business with emphasis in finance
  • Expert knowledge of government grants and contracting rules and regulations, particularly USAID
  • Prior experience working in similar roles at an international NGO
  • Strong financial analysis capability; Understanding of Project Management/project delivery concepts and tools;
  • Ability to translate financial concepts to non-financial project managers verbally and through effective graphic presentation of data
  • Experience leading formal and informal training; Excellent communication skills and strong interpersonal skills
  • Prior people management experience and experience managing foundation funding, preferred
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