World Food Programme (WFP)

Logistics Officer (Spare Parts)

World Food Programme (WFP)

Job Description

  8Opening date: 08 March 2021 Closing date: 21 March 2021 WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity & gender balance and encourage qualified female candidates to apply.

Would you like to join WFP Sudan’s Logistics team and enable the delivery of professional, client-focused logistics services? Are you ready to partner with managers to deliver effective logistics management solutions that will change and save the lives of the most vulnerable people in Sudan? If yes, this opportunity is for you.

At WFP, we are looking for experienced Logistics Officer (Spare parts) to join each of our technical logistics teams in Khartoum, Sudan, to be hired on a Fixed Term Contract at the NOA  level.

ABOUT WFP:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Sudan has the potential to reach millions of food-insecure people across Sudan – with a total of 7.8 million people assisted in 2020. WFP Sudan, one of the largest and complex operations for WFP globally,  is currently rolling out its five-year Country Strategic Plan (2019-2023), which aims to provide Emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).

JOB PURPOSE:

To Supervise Workshop Storekeepers in all locations, ensuring Fleet Management System spare parts data concerning issuing, transfers and receipts are accurately captured in the Fleet Management System (FMS).

KEY ACCOUNTABILITIES (not all-inclusive)

Under the direct supervision of the Logistics Officer (Workshop) and the overall supervision of the Logistics Officer in charge of Fleet, the incumbent shall perform the following duties:
  • Prepare annual spare parts needs list for trucks and light vehicles and generators to be ordered through International Long Term Agreements (LTAs).
  • According to needs and urgency, prepare lists of spare parts to be procured locally for trucks, light vehicles, and Generators.
  • Facilitate the processing of LTA’s both International and local LTAs by drafting initial lists of spare parts in accordance with rates of consumptions in all stores in Sudan and available stock levels paving the way for the creation of Purchase Requisitions (PR), and Purchase Orders/Micro-Purchase Orders (MPOs).
  • Provide inputs to Spare Parts supplier technical evaluations during tendering process in co-ordination with Procurement.
  • Supervising CO fleet central spare parts store, which is providing s/parts to all Area Offices in Sudan including lubricants, tires, Batteries’ workshop tools and equipment including consumable materials in accordance to fleet management procedures.
  • Responsible and accountable for the availability of spare parts, tires, lubricants including workshop tools and Equipment orders / receiving / distributing and their proper storage in the AOs.
  • Coordinate with Workshop Supervisors and based on FMS records to plan  spare parts requirements for service, preventive maintenance & Repairs including specialized services such as injection pumps servicing, reconditioning of parts for possible reuse, MB chassis reinforcements and Gearbox overhauls with the objective of ensuring that all Light vehicles, Trucks and Generators are maintained to the highest possible standards and are always in a good working condition.
  • Ensures control and management of quality and quantities of tires / Batteries and spare parts in general to allow the smooth running of fleet operations.
  • Provide on-the-job training to storekeepers in stocks management and Electronic parts catalogues (EPC) for all models of WFP assets (Light vehicles, Trucks and Generators)
  • Prepare weekly, monthly and annual reports for management follow up and decision making.
  • Confirm and sign Goods Receipt Notes (GRN) according to LTAs for fleet to request Finance to proceed with final payments.
  • Handling operational advance, petty cash for local ad-hoc spare parts purchases including parts transfer and transport fees from Khartoum to El Obied area office and sub-offices and Darfur (Fasher, Geneina and Nyala).
  • Conduct annual spare parts stock inventory for all locations with spare parts stores and report discrepancies, damages or losses.
  • Fill the template for fleet supplier’s performance evaluations
  • Member of TRC (Technical review committee) for all workshop’s orders
  • Preparing permits for spare parts transferring and fleet trucks movements from Khartoum to the field.
  • Perform any other duties as required by Management.

STANDARD MINIMUM QUALIFICATIONS:

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, with additional years of related work experience and/or training/courses.

Experience: A minimum of one year of relevant professional experience in logistics management, supply chain management or related fields, is required for holders of an advanced university degree and two years relevant professional experience in logistics management, supply chain management or related fields ,is required for holders of a first university degree.

Language: Fluency in both English and Arabic.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

  • Should be able to use Electronic Parts Catalogue (EPC) for trucks, vehicles, and equipment to function properly.
  • Ability to collect, analyse and report on information to maximise efficiency of the Logistics Operations and activities.
  • Experience with the use of Fleet Management Systems
  • Experience in conducting inventory
  • Experience in supervising teams in a busy environment
  • Experience in managing organisation resources (Finances, Assets, tools, Material and People)
  • Ability to make forecasts for required spare parts for repairs or preventive maintenance.

HOW TO APPLY:

  • To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.
  • In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.
  • Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.
TALENTED WOMEN ARE HIGHLY ENCOURAGED TO APPLY: We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, Gender Parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional Career Development.

DEADLINE FOR APPLICATIONS:

Closing date: 21 March 2021
  • WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
  • This position is open ONLY to Sudanese nationals. Applicants who are not Sudanese are not eligible to apply and will therefore not be considered for this position.
  • WFP does not charge any fees at any stage of its recruitment process.
  • Eligible applicants are advised to indicate the duty station(s) of their preference when submitting their applications
  • CANDIDATES ARE ADVISED TO ATTACH BOTH A COVER LETTER AND AN UPDATED CV OR UNP11 FORM. PLEASE ENSURE THAT YOUR CV OR P11 IS UPDATED
Apply Now