Norwegian Refugee Council (NRC)

Logistics Officer (Procurement)

Norwegian Refugee Council (NRC)

Job Description


We are looking for Logistics-officer" id="link" class="link">Logistics Officer (Procurement) to join our NRC Team in Kyiv , The Logistics Officer (Procurement) role is to support the effective operation of the NRC Ukraine Logistics Team and related programme activities by implementing sound procurement practices in accordance with NRC’s policies and procedures and relevant donor guidelines.

What you will do: 

Promote the humanitarian procurement principles of value for money, anti-corruption, transparency, proportionality, fairness, and avoiding conflicts of interest, in all procurement activities. Provide procurement training and onboarding of new staff across the organisation Support programme staff in the preparation of Procurement Requests (PR) Execute Procurement Requests received in the Unit 4 Agresso system or as delegated by Line Manager Prepare and review procurement documentation, incl. Request for Quotation (RFQ), Invitation to Bid (ITB), Tender Notice, Comparative Bid Analysis (CBA), Purchase Orders (PO), and Contracts Support the preparation of Purchase Orders (PO) against framework agreements (FWA) Monitor contract delivery and prepare and submit payment requests to Finance Monitor and report on suppliers’ performance Conduct regular market assessments, update and maintain country-wide pricing lists for accurate procurement planning Act as a focal point, within your delegated procurement function, for communication between the critical interfaces, such as Programmes teams and Finance Participate as a procurement focal point, within your delegated procurement function, in the Project Cycle Management (PCM) activities Support the preparation of procurement KPI reporting for the NRC Deliver initiative Ensure paper and electronic procurement records are maintained in a systematic manner and providing a clear auditable trail in line with NRC’s standard procurement procedures, Office 365, and Securing Supporting Documentation (SSD) guidelines 

What you will bring: 

Bachelor’s degree Minimum 3 years’ previous work experience in Logistics, Procurement, Purchasing, or Administration  Previous experience from working with a local NGO or international NGO (an advantage) Previous experience from working in a humanitarian/recovery context (preferred) Good working knowledge of English both written and spoken Good working knowledge of MS Office (MS Word, Excel, and Outlook) Valid driver’s license Familiarity with the principles of humanitarian procurement and donor funding guidelines Strong communication and interpersonal skills Good diplomacy and negotiating skills Service-minded, with strong Problem Solving, organisational, and planning skills Good cultural awareness and sensitivity Experience working in multi-cultural office environments Highly approachable, trustworthy and confidential Excellent attention to detail

We highly encourage you to learn more about the role: please review the detailed Job Description here.

What We Offer

Duty Stations: Kyiv - Ukraine   Contract duration: Employment contract – till 31 Dec 2023 with the possibility of extension subject to funding availability and satisfactory performance Salary/benefits: According to NRC salary scale, terms and conditions. NRC is an equal opportunities employer. In the selection of our staff, we are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability. We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative. 

Key Information - Please Take Note When Applying

Learn more about NRC here ,  NRC Ukraine To apply as an internal candidate, log in with your official email or click on Opportunity MarketPlace Apply by completing all the system-required fields of your experience, employment history, and education in your application. Ensure to attach your latest CV. Submit your application and CV in English. When creating your profile, include your full name as per your passport. Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered. Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.

Why NRC?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. Our 15,000 staff work in crises across 40 countries, providing life-saving and long-term assistance to millions of people every year.

Watch this short video to see NRC in action.

We have been present in Ukraine since 2014, helping more than 700,000 people with food, shelter, water, sanitation, and legal assistance. Following the escalation of conflict on 24 February 2022, we scaled up our work inside Ukraine and its neighbouring countries Poland, Moldova and Romania. Today we support hundreds of thousands of people in the region, both directly and through local partners.

We are looking for people who are passionate about helping refugees and people forced to flee. Are you one of those people? If you are, NRC offers you the opportunity to:

do demanding and professional work, often in challenging contexts join a work culture that empowers every employee to share ideas and take responsibility be part of a welcoming and supportive community committed to human dignity

Learn more about NRC The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. We work in crises across more than 31 countries, providing emergencies and long-term assistance to millions of people every year. We stand up for people forced to flee, advocating their rights. NORCAP, our global provider of expertise, helps improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country. Employment with NRC may lead to employment in or deployment to Regions, Countries, Areas or Offices that may be host to considerable health, safety and Security risks. NRC takes this very seriously and we have procedures in place to reduce known risks, but will never be able to take away all risks. NRC is an equal opportunities employer and aims to have staffing diversity in terms of age, gender, ethnicity, nationality and physical ability.

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