World Food Programme (WFP)

Logistics Officer (Convoy Management)

World Food Programme (WFP)

Job Description

JOB POSTING INFORMATION: Opening date: 08 March 2021 Closing date:   21 March 2021 WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity & gender balance and encourage qualified female candidates to apply.

Would you like to join WFP Sudan’s Logistics team and enable the delivery of professional, client-focused logistics services? Are you ready to partner with managers to deliver effective logistics management solutions that will change and save the lives of the most vulnerable people in Sudan? If yes, this opportunity is for you.

At WFP, we are looking for experienced Logistics Officers to join each of our logistics teams in Khartoum, Sudan, to be hired on a Fixed Term Contract at the NOA  level.

ABOUT WFP:

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Sudan has the potential to reach millions of food-insecure people across Sudan – with a total of 7.8 million people assisted in 2020. WFP Sudan, one of the largest and complex operations for WFP globally,  is currently rolling out its five-year Country Strategic Plan (2019-2023), which aims to provide Emergency assistance through a hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilience and School Feeding).

JOB PURPOSE:

To collect, analyse and report on information to maximise efficiency of the Logistics Operations and activities.

KEY ACCOUNTABILITIES (not all-inclusive)

The Logistics Officer will be responsible from the following duties:
  • Participate and contribute to strategic planning, operational and policy discussions on logistics, pipeline resources, commodity management and commodity tracking.
  • Collect, analyze and report on information to maximize efficiency of the logistics operations and activities.
  • Contribute to the annual and periodic logistics procurement and budget plan discussion.
  • Contribute towards the development of logistics plans and processes ensuring compliance with wider logistics policies and WFP standards.
  • Support logistics operations following standard processes and contributing to the effective delivery of food assistance to beneficiaries.
  • Collect and analyze data through research and networking with colleagues to recommend actions to the supervisor to improve performance of local logistics operations.
  • In accordance with receiving countries call forward, organize convoys from supplier/main hubs to the final destination.
  • Support the cross-border operations, making sure transporters are contracted, are providing trucks and follow WFP instructions.
  • Make sure all the documentations for the convoys are submitted and approved on time.
  • Support field colleagues with all required actions to have smooth movements between the countries.

ADDITIONAL KEY ACCOUNTABILITIES

  • Collect and analyze relevant technical data from diverse sources to forecast operational needs under various scenarios and make evidence-based proposals.
  • In collaboration with colleagues, make sure all the requested documentations are ready in the system and allocation plans are shared timely.
  • Follow up to make sure the allocations shared are followed and support in case changes are needed.
  • Collate data and contribute to prepare accurate and timely reporting on convoys, supporting a WFP wide view of logistics activities that enables informed decision making and consistency of information presented to stakeholders.
  • Support logistics operational day-to-day activities following standard processes and contributing to the effective delivery of food assistance to beneficiaries.
  • Support the local purchases operations, making sure transporters are contracted, are providing trucks and follow WFP instructions.
  • Coordinate with GCMF HQ team to have sales from GCMF project to the buying project performed on time.
  • Coordinate with CO relevant colleagues to ensure the right GCMF documents are used correctly.
  • Support the tracking of cross border stock from the supplier to the Country of destination.

ADDITIONAL KEY ACCOUNTABILITIES

  • Implement on-line access reports for WFP Project Officers & senior management. Support and facilitate increased use of LESS information by other operational logistics staff through formal briefing & self-report generation.
  • By liaising closely with WFP Project Officers, ensure accurate and timely on deliveries and stock status information.
  • Using LESS & WINGS data, contribute to disseminate and provide data and support with inputs to Pipeline Reports, Needs & Shortfalls Reports and SPR Annual Reports.
  • Others as required.

STANDARD MINIMUM QUALIFICATIONS:

Education: Advanced University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, or First University degree in Transport Economics, Supply Chain, Logistics, Engineering, Business Management or other related field, with additional years of related work experience and/or training/courses.

Experience: A minimum of one year of relevant professional experience in logistics management, supply chain management or related fields, is required for holders of an advanced university degree and two years relevant professional experience in logistics management, supply chain management or related fields ,is required for holders of a first university degree Language: Fluency in both English and Arabic.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

· Experience in Logistics, commodity management, surface transport, commodity tracking, commodity pipeline skills.

· Solid background on WFP corporate systems with focus on LESS and WINGS · Experience in report writing is essential

HOW TO APPLY:

  • To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.
  • In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.
  • Selection of staff is made on a competitive basis on account of potential and performance. All applicants will undergo a rigorous process which includes screening against job requirements, a technical test, and a panel interview.
TALENTED WOMEN ARE HIGHLY ENCOURAGED TO APPLY: We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, Gender Parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavor to provide our staff, women, and men, with training and professional Career Development.

DEADLINE FOR APPLICATIONS:

Closing date: 21 March 2021
  • WFP has zero-tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.
  • This position is open ONLY to Sudanese nationals. Applicants who are not Sudanese are not eligible to apply and will therefore not be considered for this position.
  • WFP does not charge any fees at any stage of its recruitment process.
  • Eligible applicants are advised to indicate the duty station(s) of their preference when submitting their applications
  • CANDIDATES ARE ADVISED TO ATTACH BOTH A COVER LETTER AND AN UPDATED CV OR UN P11 FORM. PLEASE ENSURE THAT YOUR CV OR P11 IS UPDATED
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