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Position Title: Logistics Coordinator - Procurement
Location: Kyiv
Country: Ukraine
Deadline Date:

Job Details

Job Posting Organization:
The organization is the Norwegian Refugee Council (NRC), which was established to protect the rights of refugees and displaced persons. NRC operates in multiple countries around the world, focusing on providing assistance and support to those affected by displacement due to conflict or Natural Disasters. The organization is committed to humanitarian principles and aims to ensure that displaced individuals have access to essential services and support. NRC employs thousands of staff globally, working in various sectors including education, shelter, and logistics, and is known for its strong advocacy for the rights of refugees and displaced persons.

Job Overview:
The Logistics Coordinator - Procurement position is a critical role within the NRC, responsible for overseeing and managing the procurement processes in accordance with NRC policies and donor regulations. The individual in this position will be expected to implement the logistics function's portfolio effectively, ensuring that all procurement activities are conducted transparently and efficiently. The role involves line management of a dedicated team, preparing status reports for management, and ensuring proper documentation and filing of all procurement-related documents. The Logistics Coordinator will also be tasked with promoting improvements in the logistics function and ensuring compliance with anti-corruption measures. This position requires a proactive approach to managing procurement processes, including preparing requests for quotations, sourcing bids, and managing contracts. The Logistics Coordinator will play a vital role in supporting the overall Logistics Operations of NRC in Ukraine, contributing to the organization's mission of assisting displaced individuals.

Duties and Responsibilities:
The duties and responsibilities of the Logistics Coordinator - Procurement include adhering to NRC policies and guidelines, assisting with the implementation of the logistics function's portfolio, and managing a team of staff dedicated to procurement. The coordinator will prepare and develop status reports, ensure proper filing of support documents, and promote ideas for improvement within the logistics function. Specific responsibilities include ensuring all procurements comply with NRC logistics policies and donor regulations, preparing requests for quotations, managing the prequalification of service providers, and supporting the preparation of RFQs, tenders, and bid Analysis for complex purchases. The coordinator will also manage the waiver register, prepare payment requests, maintain proper files for procurement documents, check and receive purchase requisitions, issue purchase orders, vet suppliers, and follow up with suppliers for material delivery. Additionally, the coordinator will support procurement assistants/officers in direct purchases and conduct supervisory visits to field offices as needed.

Required Qualifications:
The required qualifications for the Logistics Coordinator - Procurement position include a Bachelor's degree in a relevant field and a minimum of 2 years of experience working in a humanitarian organization, specifically in procurement. Candidates should have previous experience working in complex and volatile contexts, demonstrating the ability to navigate challenging environments effectively. A fluent level of English is mandatory, as communication and documentation will primarily be conducted in English. Strong context monitoring and analytical skills, resilience, and the ability to empower and build trust within the team are also essential qualifications for this role.

Educational Background:
Candidates applying for the Logistics Coordinator - Procurement position must possess a Bachelor's degree in a relevant field. This educational background is crucial as it provides the foundational knowledge and skills necessary for effective Procurement Management within a humanitarian context. The degree should ideally be in areas such as logistics, Supply Chain management, business Administration, or a related discipline that equips the candidate with the necessary competencies to perform the duties of the role effectively.

Experience:
The position requires a minimum of 2 years of relevant experience working in a humanitarian organization, with a specific focus on procurement. Candidates should have a proven track record of managing procurement processes in complex and volatile contexts, demonstrating their ability to adapt to changing circumstances and challenges. Experience in logistics management, supplier negotiation, and Contract Management is highly desirable, as these skills are critical for the successful execution of the responsibilities associated with this role.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization and for documentation purposes. While English proficiency is essential, knowledge of additional languages, particularly Ukrainian or Russian, would be considered an asset, as it may facilitate better communication with local suppliers and stakeholders in the region.

Additional Notes:
This position is exclusively for Ukrainian nationals, and the organization is unable to provide work permits or visa sponsorships for this role. The Logistics Coordinator - Procurement position offers an opportunity to contribute to a meaningful cause while working alongside professionals who are experts in their fields. The organization emphasizes the importance of transparency, cost-efficiency, and anti-corruption measures in all procurement processes. Candidates should be prepared for the challenges of working in insecure environments and demonstrate resilience and adaptability. Only shortlisted candidates will be contacted for further steps in the recruitment process.