Médecins du Monde

Logistics Coordinator

Médecins du Monde

Job Description

For more than 40 years, Médecins du Monde, a campaigning medical organisation committed to international solidarity, has been caring for the most vulnerable populations at home and abroad. It has continued to highlight obstacles that exist in accessing health care and has secured sustainable improvements in health-for-all policies.

Those working for this independent organisation do not solely dispense care and treatment but condemn violations of human dignity and rights and fight to improve matters for populations living in precarious situations.

MdM currently works in more than 30 countries across all continents where it focuses on 5 priority areas: emergency and crisis, sexual and reproductive health, harm reduction, migrants and displaced populations (health rights), health and environment.

MdM has been working in Nigeria since 2016. The program implemented in Borno State aims at improving access to primary health care, including treatment of severe acute malnutrition, care of gender-based violence survivors, mental health and psychological support, and response to emergencies and outbreaks. MdM is running directly three clinics in Maiduguri and two clinics in two IDP camps in Damboa local government area. MdM is also supporting two health posts run by the Ministry of Health.

TASKS AND RESPONSIBILITIES:

Under the supervision of the Coordinator" id="link" class="link">General Coordinator, you lead the development of the country program logistics strategy and ensure its timely implementation. You provide logistics guidance, advice and support to all program and field sites and to the logistics staff in these locations. You ensure that MdM’s policies, systems and guidelines are implemented, used and adhered to by the team.

You also manage and supervise the logistics team composed by national staff and expatriates.

Your main responsibilities are: Logistics Coordination

  • Define and implement the logistics tools, processes and procedures and ensure that everyone is trained and abides by these processes
  • Assist the field teams in scheduling all logistics activities required to reach projects objectives and deadlines
  • Provide input on logistics matters to the Coordination Team for proposals and report writing
  • Ensure that the monthly logistics reporting documents and forms are upkept and sent to HQ
  • Communicate regularly with the logistics team and the general coordinator to achieve a thorough understanding of the priorities within the logistics activities
Program activities

  • Perform the role of technical Advisor at country level and take final responsibility for all logistics tasks
  • Be responsible for the appropriate selection (in collaboration with the logistics advisor in HQ), installation, use and maintenance of equipment
  • Take part in any assessment as per required
  • Develop and maintain good network of contacts to facilitate emergency responses (customs, suppliers, other NGOs, etc.) and provide logistics support to any emergency responses
  • Support the program teams, particularly on transportation, fleet management and local medical supply
Procurement, supply chain & Asset Management

  • Oversee the full scope of the supply chain management for support and activities requirements within the country
  • Liaise with HQ purchasing department for international procurement
  • Along with the Finance Coordinator, be in charge of the implementation and follow-up of logistics procedures and donor compliance
  • Ensure active monitoring of the purchasing process including overseeing local customs clearance of imports
  • Guarantee that all relevant documentation is available on MdM sharepoint for remote revision
  • Reinforce local supplier relationships and keep supplier database up to date
  • Ensure systems mitigate risks from corruption and insecurity
  • Oversee the general fleet management processes
  • Guarantee an uniterrupted energy supply on all bases through the proper maintenance and use policies of the generators
  • Maintain a continuously updated equipment list for the mission
Team management

  • Define the logistics department staff set up and draft job descriptions
  • Be responsible for the functional management of specified logistics staff in accordance with HR policies and procedures
  • Ensure good communication within logistics team and be responsible for the Technical Support of all logistics staff
  • Be responsible for the Capacity Building and training of all logistics staff
  • Brief and debrief staff on logistical and technical aspects of the mission
Safety and security

  • Participate in development, review, implementation, diffusion and monitoring of MdM’s security measures in-country
  • Perform security briefings to all national and expatriate staff joining the mission
  • Be responsible for the safeguarding of all MdM premises, ensure premises are safe for staff occupation
  • Report any security incidents to the security focal point
Representation and reporting

  • Represent MdM and network among other organisations and at a national level
  • Attend national logistics and/or security related external meetings (clusters, Humanitarian Forum sec meeting…)
  • Consolidate logistics reporting and prepare monthly logistics report
  • Organise regular meetings with each logistics team (Maiduguri and Damboa)
CONDITIONS OF EMPLOYMENT:

Status : Employee Contract : Fixed-term contract Duration : 6 months Starting date: 1 July 2021 Gross monthly salary: 2 845 euros Premium equal to one month salary paid in two instalments - minimum of 6 months seniority required Expatriation bonus (10% gross salary per month) Transportation cost, vaccines and visas covered Guesthouse housing 22.5 RTT (recovery days) per year 5 weeks of paid leaves per year Health insurance (60% covered by MdM and 40% by the employee) Insurance (repatriation…) Punctual teleworking agreement (40 days/year - minimum of 6 months seniority required) Given the current circumstances of Covid-19 pandemic, we are taking special measures to apply health protocols and hygiene measures to guarantee the safety of our staff.

Médecins du Monde promotes trainings and internal mobility.

Single posting SKILLS AND EXPERIENCE NEEDED:

Diploma / certificate in logistics management (such as Bioforce Institute) At least 3 years of professional experience in logistics including at least 1 year at coordination level Experience in working in an international NGO in emergency contexts Experience in fleet management, security, supply chain and stock Experience in managing a large team and work in an international setting Negotiation skills Good writing and communication skills Excellent organizational skills Ability to work quickly, under pressure, and with short deadlines Able to work and live in a volatile security context Excellent knowledge of Microsoft 365 environment Languages: fluent English (written and spoken) mandatory.

You embrace the core values and support the proactive philosophy of Médecins du Monde.

TELEPHONE APPLICATIONS WILL NOT BE ACCEPTED Médecins du Monde reserves the right to fill the vacancy before the closing date for applications.

MdM stands up for the integration of people living with disabilities and fights against discrimination.

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