Purpose of the Job:
The purpose of the Logistic Coordinator is to provide day to day leadership on implementation of all Logistics functions in NRC West Area Office. S/he will take an active role in supporting field based logistics staff comply with NRC and donor guidelines and lead on all logistic activities conducted in NRC West Area Office. The role will also provide technical line management to logistics staff in Badghis and Nimrooz field offices and any other sub-offices.
For more information about this position, please click on Job Description and NRC Grade Structure.
Generic responsibilities:Implement NRC’s systems and procedures at area level. Ensure adherence to NRC policies, handbooks, guidelines and donor requirements. Prepare and submit reports and Analysis. Ensure proper filing of all support documents. Support line managers in procedures and require support team trainings. Management of support team Ensure development and implementation of administrative systems and procedures.Provide anti-corruption, transparency and cost efficiency focus in all processes procurement, vehicle management, Asset Management.Ensure safe and efficient transport of staff and materials.
Specific responsibilities:Representation of logistics internally with Area Management and other internal stakeholdersLogistics input for donor proposals, donor reports, project review meetings and auditsTraining of Logistics and non-logistics staff on logistics processes, procedures and policiesReview, provide feedback, and consolidate all West Area monthly logistics reports. Share final and consolidated reports with Area Manager and Support Manager on a monthly basis
Fleet ManagementEnsure fleet is managed in-line with NRC Afghanistan fleet management SOPs and global procedures – this includes ensuring all required vehicle documents are in place and all fleet is adequately equipped.
Stock & Asset Management
Make sure that stock management SOPs and global policies are adhered toLead on disposal process of damaged assets and inventory items Ensure management of assets through Agresso asset management moduleEnsure regular stock checks and asset & inventory verifications are completed, documented and reported.
ProcurementReview procurement plans for all grants and consolidate these regularly into an area level procurement plan.Collection of price list surveys and leading on market reviews where appropriateEnsure set-up and management of Framework Agreements for the West OfficeEnsure clear archiving system is in place for all procurement files. Ensure vetting of suppliers is completed in-line with NRC processes and policies.Perform other duties when required.
Generic professional competencies:At least three years’ progressive experience in logistic with a reputable non-profit organizationAbility to build relationships quickly with a wide range of people, both internally and externallyStrong ability to organise a substantial workload comprised of complex, diverse tasks and responsibilities.Fluency in English language and local languagesHigh proficiency with MS Office – particularly Word and ExcelExcellent report writing skills.Attention to detail.
Context related skills, knowledge and experience (shall be adapted to the specific position):Skills in training and Remote Management supportUnderstanding of anti-corruption mechanisms and donor compliance requirements.Excellent communication skillsStrong IT skills
Education:University education, in Business Administration or related field preferred
Personal Qualities:Planning and delivering results.Communicating with impact and respectHandling insecure environmentEmpowering and building trust
We offer:Monthly Salary based on NRC Afghanistan Salary Scale.NRC has medical coverage for staff plus 4 dependents. Leave and Holidays accordingly Afghanistan Law" id="link" class="link">Labour Law.Top up Credit card on monthly basis