International Organization For Migration (IOM)

Intern (Accounting and Financial Analysis)

International Organization For Migration (IOM)

Job Description

Position Title : Intern - Accounting and Financial Analysis Duty Station : Home based Classification : Intern, Grade Other Type of Appointment : Internship, six months Estimated Start Date : As soon as possible Closing Date : 02 May 2021 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Context:

Background information

IOM is the leading organization in the field of migration and has a staffing complement of 10,000+ staff spread over 440 field offices throughout the world.

The Accounting and Financial Reporting Division is responsible for monitoring, analysing, and reporting on the financial position and financial performance of the Organization. The Accounting and Financial Reporting Divisions fundamental functions include developing, establishing and overseeing the implementation of IOM’s accounting and financial management policies and standards; monitoring, analysing and reporting on the financial position and financial performance of IOM globally; preparing key consolidated financial statements and reports for internal and external stakeholders, such as IOM management, Member States, donors and general public; establishing project accounting and financial reporting mechanisms and systems of IOM; developing and operating appropriate accounting and financial controls, tools and corporate systems, embedding preventive financial risk detection and management measures; monitoring, analysing and reporting on financial risks and financial compliance of IOM globally; providing financial Advisory Services to senior management and field offices, UN partners, Member States and donors on complex accounting, financial compliance, financial management and fraud prevention related matters related to IOMs financial management and policies; acting as IOMs main focal point with its appointed External Auditors and liaising with the Internal Auditors on accounting and financial controlling matters.

Supervision

Under the overall supervision of the Deputy Comptroller, Director of Accounting and Financial Reporting and direct supervision of the Senior Accounting Officer, the successful candidate will support in the analysis of key financial data, the preparation of financial reports and the creation of charts and graphs for data visualization, working closely with accounting and finance staff and providing potential solutions to different accounting issues.

Core Functions / Responsibilities:

  1. Work collaboratively with other accounting and finance staff in HQ, Manila and Panama Financial Services and officers across the organization related to topical and current challenging in-depth financial and accounting analysis.
  2. Utilize mathematical and spreadsheet skills and solutions to analyze key financial data, whilst establishing, enhancing, and proposing set analytical spreadsheet solutions.
  3. Prepare financial reports on a determined General Ledgers ranges to facilitate decision on limiting or expanding specific general ledgers accounts, whilst determining if the use thereof is appropriate.
  4. Present potential solutions for expedited Trail Balance (TB) reviews and reporting on period-to-period comparisons to enhance trend analysis, overall contributing to the TB analysis benefits.
  5. Utilize technical and presentation skills to assist in creating charts and graphs templates for visual understanding of various financial and accounting analysis.
  6. Provide potential solutions to accounting issues as they arise during assignment, whilst investigating and provide feedback on potential accounting irregularities during analysis.
  7. Perform such other duties as may be assigned.
Training components and learning elements

It is expected that the selected intern will: • Be exposed to the consolidated IOM financial Accounting and Reporting, associated internal controls and overall financial management of IOM in Headquarters, Geneva.

• Gain understanding about the United Nations System and its financial and accounting regulation, rules, procedures, and processes.

• Gain exposure and understanding of International Accounting Standards, challenges in relation to accounting for and reporting on financial data whilst evolving business requirements within y dynamic changing environment.

• Learn technical skills described in this Post Description, especially related to financial and accounting, use of spreadsheets, data extraction from the ERP system, coordinating and communicating with Accountant across the organization with various expertise.

• Be able to prove their dedication, skills, and capacity to work in an international setting as part of a diverse and international team.

Required Qualifications and Experience:

Education

• University degree in Finance, Accountancy, Business Administration, or a related field from an accredited academic institution; • Recent completed professional accreditation (CPA, ACCA, CIMA or national equivalent accountancy accreditation) is a distinct advantage.

Experience

• Experience in extracting and updating spreadsheets, reporting templates and data bases; • Experience in preparing financial reports; • Experience in financial and accounting analysis (i.e., Trail balance reviews, chart of accounts and general ledgers analysis etc.); • Experience or exposure to external and internal audit engagements; • Experience in interpreting and/or implementing internal accounting standards (i.e. IFRS, IPSAS).

Skills

• Understanding and knowledge in the creation of knowledge management products; • Knowledge of financial analysis, reporting, accounting, and general business administration; • Computer literacy, especially database tools and strong Excel / spreadsheet knowledge; • Strong organizational skills; • Ability to timely understand the Organization’s structure, internal control aspects, importance of accounting and financial reporting framework; • Ability to work effectively and harmoniously in a team of colleagues of varied cultural and professional backgrounds; • Proven ability to produce quality work accurately and concisely according to set deadlines; • Practical experience of how-to multi-task, prioritize and work independently.

Languages

IOM’s official languages are English, French, and Spanish.

For this position, fluency in English is required (oral and written). Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Note

Eligibility and Selection

This Internship Position is available for 2021 as part of IOM’s Diversity and Inclusion Internship Program. A main condition is that applicants should be citizens of countries which are not part of the OECD-DAC. In other words, this internship position is open to applicants from the Global South.

In 2021 Diversity Internships will be done remotely (teleworking). Interns will receive a monthly stipend, plus an amount to cover office and internet costs.

IOM strongly encourages applications from women, persons with disabilities, LGBTI+ individuals, persons belonging to indigenous or tribal peoples, or ethnic minorities. We strongly suggest you mention in your application your belonging to any of the aforementioned groups. All information will be treated confidentially.

If you would like to explore all vacancies that are part of the ‘Diversity and Inclusion Internship Program 2021’, please go to: www.iom.int/diversityinternships In general, the Internship Programme aims at attracting talented students and graduates who: a) have a specific interest in, or whose studies have covered, areas relevant to IOM programmes and activities; b) are holding a scholarship for internship placements in international organizations and/or for whom internship is required to complete their studies; or c) are sponsored by governmental/non-governmental institutions and/or academia to work in specific areas relevant to both IOM and the sponsor; d) are either students approaching the end of their studies and preparing a thesis, or recently graduated, who have less than two years of relevant working experience; e) are between 20 and 36 years of age.

This internship programme will be supporting the Headquarters in Geneva, Switzerland. As this will be a teleworking opportunity and will be required to overlap with the duty station, please consider the time difference in the duty station prior to applying.

Only shortlisted candidates will be contacted, and additional enquiries will only be addressed if the candidate is shortlisted.

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

The successful candidate is expected to demonstrate the following values and competencies: Values

Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.

Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.

Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.

Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.

Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.

Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf Competencies will be assessed during a competency-based interview.

Other:

The appointment is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

No late applications will be accepted.

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