United Nations High Commissioner for Refugees (UNHCR)

Inter-agency Coordination Associate

United Nations High Commissioner for Refugees (UNHCR)

Job Description

This position is open to applications from Group 1, Group 2 and all external candidates, provided that requirements regarding professional experience, academic qualifications, language, etc. are fulfilled.

TO THE ATTENTION OF EXTERNAL CANDIDATES: External candidates must be legally present in Turkey at the time of application, recruitment and hire. Non-Turkish citizens are required to submit a valid Turkish residence permit to be considered.

Your application will NOT be considered if; -      The application form is not duly filled.

-      The questionnaire at the end of the application form is not answered. (for external candidates) -      A valid residence permit is not attached to the application. (for non-Turkish external candidates only) Inter-Agency Coordination Associate Organizational Setting and Work Relationships The Inter-Agency Coordination Associate is a member of the Inter-Agency Coordination Unit. S/he normally reports to the Senior Inter-Agency Coordination Officer. The incumbent receives regular guidance and advice from the supervisor. S/he participates in all meetings/working groups related to the Refugee Coordination Model and Structure to provide support on coordination work on common processes.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity.

Duties - Provide support to the Senior Inter-Agency Coordination Officer (Inter-Sector Working Group and Sector Gender Focal Points Network Coordinator) and bridge between the Inter-Sector and the Sectors/Sub-sectors as well as the Task Forces.

- Contribute to the implementation at the Sector/Sub-sectors level of the comprehensive coordination strategies and empowerment of coordination mechanisms in line with the Inter-Sector Coordinator vision, strategy and guidance.

- Provide support to the inter-Sector and Sectors/Sub-sectors Coordinators in the preparation of Inter-Sector and Sector/Sub-sectors strategies, work plans, budgets and other planning documents which will feed into the main Regional Refugee Response plan.

- Support to optimize complementarity between the Inter-Sector and Sectors/Sub-sectors activities by supporting building on a series of common processes.

- Support promoting consistency in coordination standards and capacity between/among Sectors/Sub-sectors.

- Ensure cross-cutting issues, including gender equality programming, are properly reflected in Sectors/Sub-sectors activities.

- Coordinate, identify, process and elevate relevant topics/issues to Senior Inter-Agency Coordination Officer, referring to UNHCR policy decisions and guidance, when needed.

- Coordinate quality, timely and effective support to the Inter-Sector and Sectors/Sub-sectors ensuring at the same time that gender equality and gender with age marker is part of the working/sub-working group¿s agendas and work plans.

- Act as the information management focal point for the Sectors/Sub-sectors under responsibility, with duty to collect and compile data on activities, analyse and present information on the sector activities in a concise manner, and support the Inter-Sector and Sector/Sub-Sectors Coordinators in writing of sector specific reports as narratives and info-graphics.

- Facilitate the flow of information between the Inter-Sector and Sectors/Sub-sectors, update and maintain the relevant pages at the UNHCR information sharing portal and other support coordination tools of Inter-Sector and Sectors/Sub-Sectors, including the calendar of meetings, uploading of documents, updating sector relevant information and member information.

- Support the Inter-Sector and Sectors/Sub-sectors coordinators in organizing presentations, events, workshops, trainings in line with Inter-Sector and Sector//Sub-sectors work-plans and strategies.

- Encourage consistency on Inter-Sector and Sectors/Sub-sectors coordination standards, minimize duplication and develop synergies between Inter-Sector and Sectors/Sub-sectors.

- Perform other related duties as required.

Minimum Qualifications Years of Experience / Degree Level For 6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher Certificates and/or Licenses International Law, Political Science, Social Science, International Relations, Communications Relevant Job Experience Essential Knowledge of UNHCR and interagency policies, standards, programmes and humanitarian operations in operational context. Demonstrated coordination and inter-personal skills. Drafting skills and strong ability to collect, analyze, and communicate information in written/oral formats.

Desirable Solid experience in humanitarian coordination (including but not limited to interagency coordination) is an asset. Emergency response experience is an asset. Previous experience in intersectorial collaboration is an asset. Strong computer skills ¿ with a preference for ability to use Excel, Powerpoint, Publisher, etc. Some knowledge of data base Design and management will be an asset.

Functional Skills IT-Computer Literacy DM-Database Design & Development CO-Drafting and Documentation EX-Experience in the corporate sector Language Requirements For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

Shortlisted candidates may be required to sit for a test. Only shortlisted candidates will be notified. No late applications will be accepted.

UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

Female candidates are encouraged to apply.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees).

REMUNERATION A competitive compensation and benefits package is offered. The monthly net salary is between TRY 9,121 and TRY 11,446  depending on relevant experience, dependency status and language proficiency. For more information on UN salaries, allowances and benefits, please visit the portal of the Office of HR Management of United Nations.

I. Nature of the Position Under the direct supervision of the Associate Inter-agency Coordination Officer and with guidance from the Senior Inter-Agency Coordination Officer, the IA Associate will work in the Inter-Agency Coordination Unit (IACU) in support of the Regional Refugee and Resilence Plan (3RP), related inter-agency platforms including the Basic Needs Working Group (BNWG), Cash-Based Interventions Technical Working Group (CBI TWG) and the Syria Task Force (STF) as well as linakges to the UN development frameworks.

While the precise tasks of the role may vary, the main responsibilities of the IA Associate will be as follows: ¿ Assist UNHCR coordinators in arranging inter-agency meetings, with a focus on the Basic Needs platforms and STF by organising meetings, preparing meeting materials, providing administrative and logistical support, and draftng meeting minutes; ¿ Contribute to internal and external communication, and updating the inter-sector calendar and contact lists; ¿ Keep abreast of inter-sectoral developments, assessments and processes of all stakeholder including non-3RP partners; support the coordinators by sharing summaries and continous updates; ¿ Contribute to in-depth reviews of thematic priority areas, supporting strategic interventions; ¿ Work in collaboration with Information Management colleagues to support Data Collection, Analysis and presentation tasks; ¿ Support coordinators in monitoring sectoral achievements, identfying gaps and sharing findings with inter-sector partners; ¿ Participate in field visits, when necessary, and take part in sub-national coordination meetings if feasible; and ¿ Perform other related duties as required.

Desirable educational background: undergraduate degree (equivalent of a BA/BS) in Social Sciences, Development Studies, International Relations or Political Affairs plus minimum 3 years of relevant experience in humanitarian or development programme implementation and/or coordination.

II. Interaction with Persons of Concern or External Stakeholders This position does not require regular and continous direct interaction withrefugees; however, IACU may undertake ad-hoc meetings or events to interact with refugees, which may include limited interaction with refugees in structured coordination platforms and/or communication with organisations established by refugees in Turkey.

The position entails regular interaction with a wide range of stakeholders, including but not limited to I/NGOs, UN Agencies, government institutions, local authorities, donors and academicians. Interaction will be required for tasks including sending invitations, receving confirmations, supporting processes of data collection and reporting, presenting analysis and findings and supporting any other task to ensure effective functioning of the inter-agency coordination unit. This position will interact with 3RP and non-3RP partners at national and field levels.

III. Reporting and Managerial Expectations IA Coordination Associate will report directly to the Associate Inter-Agency Coordination Officer and is also expected to provide support to the Senior Inter-agency Coordination Officer. Support will also be extended to other colleagues within the unit, if and when required.

Due to the changes necessitated by the Covid-19 pandemic, coordination platforms are expected to use a combination of virtual and in-person meetings for the remainder of 2021, and possibly beyond. The selected candidate will be expected to work using virtual platforms and in-person meetings/events.

IV. Additional Languages, Skills and Qualifications IACU is looking for a candidate with: ¿ Fluency in English and Turkish, including excellent drafting and writing skills, good communication skills in both languages; proven public speaking experience is preferable, ¿ Motivaton to build good rapport with inter-agency stakeholders, ¿ Effective organizational and communication skills, ¿ Strong computer skills and knowledge of MS applications, ¿ A geniune interest in the coordination aspect of Turkey's refugee response and forced displacement situations, ¿ Ability to effectively and harmoniously work with staff members with diverse backgrounds, ¿ Ability to work effectively in teams, and independently, in the office as well as teleworking, if required.

The closing date of the job opening is 23 March 2021.

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