International Criminal Court (ICC)

Information Management Assistant

International Criminal Court (ICC)

Job Description

A roster of suitable candidates will be established for this post as a result of this selection process for fixed-term appointments against both established posts and positions funded by general temporary assistance (GTA).

Important: Recruitment for this post in the General Service category is done on a local basis. As a result, staff are generally recruited from the area in which the particular office is located but could be of any nationality.  Candidates applying to a post in the General Services category shall meet the relevant employment and immigration requirements in the country of the duty station, including fulfilling residence and work permit conditions.

Applicants will be responsible for any expenses incurred in relation to: visa, travel to and from, and relocation to and from the duty station, in the event of an employment offer.

A staff member in the General Service category who has been locally recruited shall not be eligible for the entitlements and/or benefits exclusively applicable to internationally recruited staff.

Organisational Context

The Information, Knowledge and Evidence Management Section (IKEMS), headed by an Information Management Coordinator, reports directly to the Prosecutor, and combines the OTP’s information, knowledge and evidence management operations into one consolidated section. IKEMS aims to maintain a coordinated, flexible and operationally responsive IKEM support capacity throughout the OTP, in order to support the full spectrum of OTP information and evidence operations.

Information Management Assistants are part of the Business Solutions Development Unit (BSDU) of the Information, Knowledge and Evidence Management Section (IKEMS) which: (a) Provides user and information management support to OTP core businesses and systems such as investigations and witness management; (b) Conducts comprehensive business analyses, process Mapping, requirements gathering, as well as business needs assessment exercises on behalf of the Prosecutor for all OTP business streams and leads a balanced and transparent approach toward OTP Business Development and innovation; (c) Supports OTP business development initiatives by ensuring continuous and recurring in-house program and project evaluation, as well as intra and inter-Organ sharing of lessons learnt in relation to IKEM; (d) Drafts and maintains the OTP’s IKEM strategic plan, as well as forecast assessments of IKEM-related developments which may impact OTP core business or operations.

(e) Supports existing knowledge- and information-Management Systems, business processes and eLearning needs within the Office by acting as the primary OTP knowledge broker in the IKEM area.

Duties and Responsibilities

Under the supervision of the Head of Business Solutions Development Unit, the incumbent will provide information management support to integrated teams, or other areas of the OTP, in the following areas:
  • Assist team members with evidence registration, follow up on evidence registration status and provide overviews /reports on the evidence status;
  • Provide assistance in record management in designing and maintaining the classification structures and in storing, arranging, indexing and classifying of records;
  • Act as team focal point and liaison with other divisions, sections, units or teams for all matters relating to information management;
  • Promote and provide guidance to team members on the effective use of appropriate software and other information management resources;
  • Provide support in the management of analytical databases by maintaining information in appropriate systems;
  • Providing support in the information management aspects of disclosure and other litigation-related activities; and
  • Perform other duties as required.
Essential Qualifications

Education: Diploma of secondary education.

Additional post-secondary education or training in Law, Records, Archives, Information or Office Management is desirable.

Experience: A minimum of six (6) years of  relevant practical work experience in the areas of information management, evidence management or information management support to investigations, prosecutions or core business operations is required. An advanced or first-level university degree may be considered as a substitute for two years' working experience only to determine eligibility.

Experience in investigation, litigation support or law enforcement environment would be desirable.

Experience with case management during the analytical, investigative, pre-trial and trial period of a case is desirable.

Knowledge, Skills and abilities:
  • Strong information management, record keeping and archival knowledge.
  • Para legal knowledge would be considered a strong asset.
  • Excellent communication and inter-personal skills; team player.
  • Excellent organizational and planning skills.
  • Excellent IT (database) skills, ability to work and train in various applications.
  • Excellent analytical skills.
Knowledge of Languages: Proficiency in one of the working language of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Russian and Spanish) would be considered an asset.

ICC Core Competencies

Dedication to the mission and values - Acts consistently in accordance with the mission and values of the Organisation; - Maintains confidentiality, acts with integrity and shows respect for diversity; - Shows commitment to the organisation; - Presents a positive image of the organisation during external discussions.

Professionalism - Applies professional and technical expertise; - Keeps abreast of organisational issues; - Produces workable solutions to a range of problems; Teamwork - Listens, consults and communicates proactively; - Handles disagreements with tact and diplomacy; - Recognises and rewards the contribution of others; Learning and developing - Identifies Development Strategies needed to achieve work and career goals and makes use of developmental or training opportunities; - Learns from successes and failures; - Seeks feedback and gives feedback to others to increase organisational effectiveness; - Seeks opportunities for improvement of work; - Has an open mind and contributes to innovation.

Handling uncertain situations - Adapts to changing circumstances; - Deals with ambiguity, making positive use of the opportunities it presents; - Plans activities and projects well in advance and takes account of possible changing circumstances; - Manages time effectively.

Interaction - Expresses opinions, information and key points of an argument clearly; - Handles contacts with diplomacy and tact; - Communicates in a transparent and open way with internal and external contacts while complying with confidentiality requirements.

Realising objectives - Accepts and tackles demanding goals with enthusiasm; - Keeps to agreements with others; - Focuses on client needs; - Takes responsibility for actions, projects and people; - Monitors and maintains quality and productivity General Information

- In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and Gender Equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate. - The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. All candidates should be in a position to submit an electronic copy of their passport and all diplomas listed on their profile when requested; - Applicants may check the status of vacancies on ICC E-Recruitment web-site; - Personnel recruited at the General Service level are not entitled to all of the benefits granted to internationally-recruited staff; - The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.

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