Job Description

  The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security related concerns, including arms control, confidence and security building measures, human rights, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The objective of the OSCE Special Monitoring Mission to Ukraine (SMM) is to contribute, in close co-operation with OSCE institutions and other actors of the international community, to reducing tensions and fostering peace and stability in Ukraine, and ensuring the observance of OSCE principles and commitments, thus establishing conditions for inclusive political dialogue aimed at achieving a sustainable transition respecting the territorial integrity and sovereignty of Ukraine.

The Mission is composed of about 1500 mission members, from more than 40 participating States and has a budget over EUR 100 million.

The Administration and Finance Department comprises the following Units: Human Resources, Medical Services, Finance and Budget, Procurement and Contracts Management, Infrastructure (including General Support Services and Dnipro Forward Logistics Base) and ICT Management.

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, in particular female candidates, to apply for this position.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a non-family duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine Tasks and Responsibilities:

Under direct supervision of the Head, Human Resources Management and overall guidance of Director of Administration and Finance (DAF), as Human Resources Officer you will ensure effective delivery of all HR services in the Mission with particular focus on personnel management, administration of entitlements and proper staff performance management. You will interpret and apply OSCE Staff Rules and Regulations, Staff Instructions and HR policies and practices, Design and implement internal procedures and provide guidance on various HR issues. You will actively participate in the development of tools and mechanisms for promoting individual and organizational learning and knowledge sharing. You will promote a collaborative, client-oriented approach and contribute to ensuring successful Section's performance ln HR management.

More specifically, as Human Resources Officer, you will perform the following duties:
  1. Interpreting and applying human resources policies and Staff Rules and Staff Regulations;
  2. Identifying needs for new or modified internal human resources instructions, practices and procedures; recommending amendments or actions accordingly as required;
  3. Analysing human resources Mission procedures and contributing to the development of human resources policies;
  4. Analysing, evaluating and taking action on requests from managers and staff; providing guidance and advice as required, while taking into account OSCE requirements, policies and practices;
  5. Ensuring the accuracy of the monthly payroll and of pertinent records entries and reports in IRMA (Integrated Resource Management System) on a monthly basis regarding the salaries and other entitlements of all Mission Members;
  6. Supervising the administration of conditions of service and entitlements for all SMM staff (health insurance, Provident Fund, leave, overtime, etc.);
  7. Supervising the Human Resources staff (Administration and Payroll) in maintaining staff records and effective HR databases; monitoring contractual status of staff, including internal redeployments;
  8. Co-ordinating with the Department of Human Resources/OSCE Secretariat job classification requirements for contracted Professional and General Services staff;
  9. Supporting recruitment of international and national/local staff;
  10. In co-operation with the Learning and Development Unit, identifying areas where training of staff would increase efficiency; contributing to the development of new training modules;
  11. Promoting understanding of the Performance Management Process in the Mission, its purpose and its function, by conducting Training Courses and briefing sessions;
  12. Drafting correspondence and responding to queries related to HR issues as required;
  13. Performing other related duties as required.
Necessary Qualifications:

  • International mission members in the OSCE are internationally recruited. For the purposes of OSCE Missions (Field Operations) this means that they are hired to work in a duty station outside of their home country or country of permanent residence. As a result, nationals and permanent residents of the duty station are not eligible for international mission member positions. In the case of individuals with multiple nationalities, candidates are still ineligible for consideration even if using another citizenship for application while simultaneously maintaining the citizenship or permanent residence status of the country where the duty station is located;
  • First-level university degree in human resources, public or business administration of related fields;
  • A minimum of six years of progressively responsible practical experience in human resources management including a minimum of two years in an international organization or a mission environment;
  • Ability to identify and analyse problems and to take corrective action;
  • Ability to work in a deadline-driven environment, to supervise staff and to motivate a team;
  • Ability to cope with physical hardship and willingness to work extra hours and in an environment with limited infrastructure; proven resilience to high stress environments;
  • Knowledge of and experience in using ERP (Enterprise Resource Planning) systems, preferably Oracle, is highly desirable;
  • Experience in working in Eastern Europe and/or knowledge of the region is desirable;
  • Computer literate with practical experience with Microsoft applications;
  • Professional fluency in the English language, both oral and written, and the ability to communicate clearly and concisely;
  • Working knowledge of Ukrainian and/or Russian language(s) is an advantage;
  • Gender awareness and sensitivity, and ability to integrate a gender perspective into tasks and activities;
  • Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity.
Remuneration Package:

Monthly remuneration subject to social security deductions is USD 5,176 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

Candidates should be aware that OSCE officials shall conduct themselves at all times in a manner befitting the status of an international civil servant. This includes avoiding any action which may adversely reflect on the integrity, independence and impartiality of their position and function as officials of the OSCE. The OSCE is committed to applying the highest ethical standards in carrying out its mandate. For more information on the values set out in OSCE Competency Model, please see https://jobs.osce.org/resources/document/ourcompetency-model.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 7 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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