Creative Associates International

Human Resources Manager

Creative Associates International

Job Description

Creative Associates seeks an HR Manger for an upcoming USAID-funded program in Bangladesh. The purpose of USAID's Bangladeshi Youth Activity (BYA) is to bolster youth's income; increase resilience to violent extremism and anti-democratic values; and to provide youth the skills and abilities to advocate for good governance and to improve Bangladesh's self-reliance. BYA will build skills and empower in- and out-of-school youth to increase their employability, civic engagement and contribution to the Economic Growth of Bangladesh.

The HR Manager will be responsible for assisting with all field-based HR and Administration issues regarding national and international staff. This includes the Coordination and completion of all recruitment processes. S/he will manage local national staff benefits as well as other related tasks as assigned. S/he is also responsible for providing overall administrative support to senior management on decision making regarding HR issues and ensures smooth flow of work throughout the project.

Reporting & Supervision:

Reporting directly to the Deputy Chief of Party (DCOP), the HR Manager will support the management of a field team and offices for implementation of the program. S/he will liaise with the relevant regional HR managers on related corporate human resources matters.

Responsibilities

Primary Responsibilities:

  • Coordinate and conduct recruitment functions; communicate with department representatives to establish the development of job descriptions/announcements including opening and closing dates and develops and places advertisements;
  • Manage HR office operations ensuring compliance with Creative and USAID HR rules and regulations and meeting all requirements and deadlines pertaining to HR in a timely manner;
  • Manage the hiring process, in conjunction with senior management, to coordinate the screening of applications, interview process, and development of selection tools; performs reference checks, etc. and sends appropriate correspondence to all applicants in a timely manner.
  • Work with project managers to ensure timely hire/renewal of consultants under project grants, ensuring required documentation is obtained;
  • Develop, establish and update the Employee Manual, Internal Regulations, HR Policies, Performance Appraisals, the Employment Agreement and Consultancy Contracts;
  • Develop, maintain and update, if necessary, human resources systems in collaboration with the DCOP;
  • Within scope of responsibility, provides information and general assistance to the employees regarding human resources policies and procedures; answer questions and provide information regarding interpretation of rules, Problem Solving, general advices and recruitment issues;
  • Serve as liaison with DCOP Operations/General Ops Manager to local legal services to advise on HR employee issues involving local labor law and grievances;
  • Plan and conduct new employee orientation to foster a positive attitude towards organizational objectives;
  • Responsible for coordinating staff training and establishing staff Development Plans based on staff appraisals and evaluations;
  • Provide training to local staff on HR policies and procedures contained in the Host Country National Manual and Handbook;
  • Prepare various forms of HR correspondence including letters, memos, tracking sheets, bulletins, announcements, training and Capacity Building plans and memoranda; updates various charts;
  • Advise managers on deadlines for 90-day probation status, employee performance evaluations, and personnel action forms;
  • Receive and log various grievances or complaints from employees; consult legal Counsel on difficult cases and provide options prior to forwarding complaints to management for review;
  • Provide information and general assistance to employees regarding Human Resource policies and procedures and respond to employee questions and provides information regarding interpretation of HCN employee rules;
  • Provide administrative decision-making support and leadership to resolve employee problems; counsel employees and supervisors concerning performance and disciplinary matters; review and provide recommendations on a case by case basis;
  • Provide administrative support to HR and Administration Department in all HR functions;
  • Coordinate employee recognition activities such as service awards, employee-of-the month, etc. in consultation with senior management;
  • Provide oversight to HR staff on organization and update of personnel files and other related HR documents including employment agreements, amendments, time sheets, calendar holidays and leaves, ensuring confidentiality;
  • Liaise with health and life insurance Company to provide required benefits to local employees;
  • Supervise subordinate HR and administration position;
  • Conduct HR employee performance appraisals;
  • Organize and evaluate office production and procedures and create processes to manage work flow;
  • Provide direction and oversight to the maintenance of the HR information system; and
  • Perform other related duties as assigned.
Required Skills & Qualifications:

  • University degree related to human resources, administration, or business administration, plus five (5) years' work experience in a related field;
  • Certification in human resources (PHR, SPHR, GPHR) is considered a plus;
  • Multi-tasker with positive attitude;
  • Good communication and interpersonal skills;
  • Considerable knowledge of local employment law is a plus;
  • Proficient at using Microsoft office software: MS Word, Excel, PowerPoint, Outlook, etc;
  • Excellent record keeping and documentation skills and the ability to correspond effectively via electronic methods; and
  • Written and spoken fluency in English.
Local candidates are strongly encouraged to apply.

Position contingent upon donor funding.

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