BACKGROUND ON IMPACT AND REACH

REACH was born in 2010 as a joint initiative of two International NGOs (Impact Initiatives and ACTED) and the United Nations Operational Satellite Applications Programme (UNOSAT). REACH’s purpose is to promote and facilitate the development of information products that enhance the humanitarian community’s decision making and planning capacity for Emergency, reconstruction and development contexts. REACH facilitates Information Management for aid actors through three complementary services: (a) need and situation assessments facilitated by REACH teams; (b) situation Analysis using satellite imagery; (c) provision of related database and (web)-Mapping facilities and expertise.

IMPACT Initiatives is a humanitarian NGO, based in Geneva, Switzerland. The organisation manages several initiatives, including the REACH Initiative. The IMPACT team comprises specialists in Data Collection, management and analysis and GIS. IMPACT was launched at the initiative of ACTED, an international NGO whose headquarter is based in Paris and is present in thirty countries. The two organizations have a strong complementarity formalized in a global partnership, enabling IMPACT to benefit from ACTED’s operational support on its fields of intervention.

We are currently looking for a Human Resources Officer to support the IMPACT Initiatives team in Geneva.

Title: HR Officer - Payroll & Administration
Duration: Open-ended contract
Start date: ASAP
Location: Geneva - International Environment House

SUPERVISION

The Payroll & Admin HR Officer will be supervised by the Unit Manager for Accounting and Payroll.

FUNCTIONS

The Payroll & Admin HR Officer will guarantee all the HR administration activities, undertaking the following tasks:

Payroll preparation:

• Process the payroll (Sage 50) by gathering and including all relevant information (unpaid leave, seniority, contract changes, deductions etc.);
• Produce, file and send monthly payslips, yearly salary certificates and taxes certificates;
• Prepare monthly allowance payments and benefits reimbursements for eligible country office based employees.

New employees:

• Send welcome emails to all new employee’s and ensure that their personal folders documentation is complete;
• Register field-based employees with relevant insurances and pension scheme;
• Register headquarters employees with Swiss social insurances and tax administration (when applicable);
• Ensure headquarters employees have an authorisation to work in Switzerland, i.e. prepare work permit requests and follow up with OCPM and employees.

Staff admin follow up:

• Review attendance-sheets of employees for completeness, accuracy and compliance with Impact policies;
• Monitor and track leave balances such as annual leaves, Rest and Recuperation leaves, sick leaves, compassionate leaves and unpaid leaves and advise staff and management accordingly;
• Keep up-to-date salary grids, staff follow-up tools and organigrams;
• Compile and update employee records (hard and soft copies);
• Update insurances upon contractual changes;
• Follow up on dossiers with insurances (e.g. work accident declaration, request for maternity leave insurance), child benefits (Allocations Familiales), OCAS;
• Follow up with OCPM the authorisations to work in Switzerland: renewals, departures, etc.

Exits/Departures:

• Follow up on all necessary departure elements required for HQ and Field based staff: ensure preparation of exit forms and handovers, deal with administrative and legal formalities (attendance sheets, leave requests, insurances, work certificates etc.) and ensure the processing of last payments.

MINIMUM REQUIREMENTS

• HRSE certificate or brevet;
• Previous experience in the preparation of payroll is required for this position;
• Fluent in French and English;
• Excellent working knowledge of Microsoft Office (Word, PowerPoint and Excel);
• Ability to build rapport and trust within the organization and to manage competing demands in a timely manner;
• Awareness when to refer non-routine inquiries to more senior colleagues;
• Excellent communication skills, both verbal and written with the ability to listen and connect with staff deployed in the field.

PREFERRED REQUIREMENTS

• Previous knowledge of Swiss social insurances and labour legislation;
• Previous experience or demonstrated interest in the no-profit sector;
• Previous experience in the preparation of payroll for an international non-profit/non-governmental organization;
• Payroll certification or certification in global payroll management or global operations.

How to apply

Please apply at the following link: HR Officer – Payroll & Administration | Impact (impact-initiatives.org)