International Labour Organization (ILO)

Headquarters Security Officer (Security Unit)

International Labour Organization (ILO)

Job Description

Grade: P3 Vacancy no.: RAPS/1/2021/INTSERV/01 Publication date: 08 March 2021 Application deadline (midnight Geneva time): 08 April 2021 Job ID: 5309 Department: INTSERV Organization Unit: SECURITY Location: Geneva Contract type: Fixed Term The following are eligible to apply:
  • ILO Internal candidates in accordance with paragraphs 31 and 32 of Annex I of the ILO Staff Regulations.
  • External candidates.
Staff members with at least five years of continuous service with the Office are encouraged to apply.

Applications from officials who have reached their age of retirement as defined in Article 11.3 of the Staff Regulations on or before 31 December 2017, or who have already separated from ILO service upon retirement or early retirement, will not be considered.

The ILO values diversity among its staff and welcomes applications from qualified female candidates. We also encourage applicants with disabilities. If you are unable to complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

The ILO welcomes applicants with experience in working within ILO constituents (governments, employers’ and business membership organizations, and workers’ organizations).

Applicants from non- or under-represented member States, or from those member States which staffing forecasts indicate will become non- or under-represented in the near future would be particularly welcome. A list of these countries can be found here: https://jobs.ilo.org/content/Non--and-under-represented-member-States/ In addition to the interviews and tests that any candidate may be required to take, successful completion of the ILO Assessment Centre is required for all external candidates and any internal candidate applying to a higher category.

Notwithstanding the general considerations set out in the ILO Staff Regulations, this vacancy announcement is the only authoritative document pertaining to the qualifications required for this position. The minimum required qualifications were determined in view of the specific duties and responsibilities of this position.

The specific language requirements for this position are detailed hereunder. However, candidates applying for the professional category vacancies who have not already successfully completed their probationary period within the ILO and whose mother tongue is not one of the working languages of the Office (English, French and Spanish), shall be required to possess a fully satisfactory working knowledge of at least one of the ILO working languages. If appointed they may be required to acquire a knowledge of a second working language of the Office during their initial years of service.

Introduction

The position is located in the Security Unit within the Internal Services and Administration Department (INTSERV).  INTSERV is responsible for the management of facilities, property and inventory; safety and security; printing, publishing and distribution of documents; diplomatic privileges; travel and transport, use of public spaces and general internal services.

The Headquarters Security Officer will be responsible for: (i) the implementation of security measures, policies and procedures at headquarters; ii) working closely with the Building Renovation Project Team (BPR) and the Facilities Management Unit (FACILITIES) on all physical and technical security features and procedures to be followed and maintained, prior to, during and after the renovation work of the common areas, conference rooms and general service areas of the headquarters building; (iii) the supervision of the work of security guards, including the contracted staff; and (iv) the development and implementation of training programmes for security and other ILO staff. The incumbent of the position will be required to coordinate with the Headquarters Fire Safety Officer on a daily basis to ensure that safety and security measures, procedures and training are complementary and coherent.

The position will report to the Head of the Security Unit.

Specific Duties

1.Assess the risks and threats to the security of ILO headquarters, staff, visitors and property, applying UNDSS methodology, and recommend the appropriate operational and technical measures to be taken to the ILO Head of Security. Collaborate closely with the Headquarters Fire Safety Officer to ensure consistency between security and fire safety measures.

2.Collaborate with and provide guidance and security expertise to the project team responsible for implementing the physical security and access control measures during the headquarters renovation project. Provide guidance and instruction to the BPR Team and FACILITIES on security level and access control during the execution of renovation and maintenance works.

3.Propose, draft, update and implement the headquarters security and access control procedures in line with the new security concept for headquarters.   Organize and conduct periodic assessments of security measures and equipment. Advise on gaps in security preparedness and recommend improvements and solutions.  Participate in the drafting and update of security management plans. Manage the implementation of the approved physical security measures and equipment, in collaboration with the Headquarters Fire Safety Officer, relevant ILO colleagues and external experts and in accordance with UNDSS standards and guidelines and ILO requirements and procedures.

4.Supervise the security guards, provide daily guidance, establish and track individual training plans and conduct performance evaluations. Monitor and coordinate the outsourced guards’ contractual and invoicing arrangements; oversee performance and quality control of services rendered; update duties and terms of reference when required. Facilitate the work of the Headquarters Fire Safety Officer in communicating fire safety and first aid requirements, procedures and operational instructions to the ILO security guards and the outsourced security personnel.

5.Ensure a continuous and efficient operational response by the Control Centre and internal or external security personnel. Collaborate and coordinate with the Departmental Support team on all accreditation and badge issuance policy and procedures.

6.In close collaboration with the responsible departments, assess and propose physical security and access control measures for the International Labour Conference, the Governing Body sessions and other major ILO meetings in Geneva, and supervise their implementation.

optional section (only if needed) 7. Coordinate the initial response to security incidents and escalate when required. Analyse and make recommendations based on lessons learned. Draft detailed reports and keep relevant statistics reflecting the security situation at headquarters, including accidents and incidents.

8. In collaboration with the Fire Safety Officer, propose an annual security and safety training programme at headquarters.  Arrange for training to be conducted, either in person or by a third party and organize practical exercises to test Emergency procedures during simulated emergencies. Draft and coordinate the dissemination of guidelines on physical security and access control at headquarters.

9. Provide input to the Programme and Budget proposals of the Security Unit. Coordinate the purchase of goods and services with the Procurement Bureau and in accordance with ILO financial rules and regulations.

10. Establish close collaboration and liaise with the local authorities responsible for security and with security specialists in other international organizations based in Geneva. May be required to attend security cell meetings at the United Nations Office in Geneva as a member of the local security officers’ network.

11. Perform other relevant duties as assigned.

Required qualifications

Education

A first level university degree in security management or in a related field. A first-level university degree may be substituted with a diploma from a military or police education institution, college or academy consisting of a minimum of a three-year programme plus at least three years in addition to the experience below.

Experience

A minimum of five years of progressively responsible experience in security, risk or disaster or emergency management in the public or private service areas, such as national security, military or police, or in a corporate environment is required. Experience in security management and operations at the international level, for example, at the United Nations or in a diplomatic context would be an advantage.  Team supervision experience is required.

Experience in the Design and implementation of robust security and emergency plans and procedures. Formal training and experience in Security Threat and risk Analysis, and physical security assessment will be considered an advantage.

Languages

Excellent command of French and a working knowledge of English.

Competencies

In addition to the ILO core competencies, this position requires: Technical

Knowledge of UN security management policies, rules, regulations and procedures would be considered an asset. High standard of psychological and physical fitness must be maintained in order to operate under conditions, which can often be of high stress.  Ability to draft assessments, reports and communications on security issues. Ability to use MS Office software (Word, Excel, PowerPoint) and other standard software packages as well as access control software, CCTV software and other security systems.  Knowledge of implementation of physical security and access control projects will be considered an asset.

Behavioural

Good analytical skills.  Excellent skills in planning, Coordination and delivery of services, with the ability to work under pressure and respect deadlines. Skills in Problem Solving and managing change. Excellent interpersonal skills with the ability to develop and maintain effective partnerships and working relations. Communicate effectively and appropriately with staff and with all categories of visitors regarding security topics.  Tact in dealing with people in sensitive or difficult situations. Remains calm and efficient in stressful situations. High degree of flexibility and initiative.  Ability to make quick decisions in emergencies or when rapid response is required.  Supervisory skills. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behaviour and attitudes.

Conditions of employment

  • Any appointment/extension of appointment is subject to ILO Staff Regulations and other relevant internal rules. Any offer of employment with the ILO is conditional upon certification by the ILO Medical Adviser that the person concerned is medically fit to perform the specific inherent requirements of the position offered. In order to confirm an offer from the ILO the successful candidate will be required to undergo a medical examination.
  • The first contract will be issued for a twenty-four month period.
  • A successful external candidate will be on probation for the first two years of assignment.
  • Any extension of contract beyond the probation period is subject to satisfactory conduct and performance.
For more information on conditions of employment, please visit: https://jobs.ilo.org/content/International/ Important Information

Any officials of the General Service category interested in applying to this position are hereby informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position applied for, which may result in substantial changes in their take-home remuneration. In accordance with Article 3.4 of the Staff Regulations, the salary of an official, upon promotion, shall in no case be greater than the maximum salary of the grade to which he or she was promoted. For any questions or clarifications, please contact your HR partner at hrpartner@ilo.org Recruitment process

Please note that all candidates must complete an on-line application form. To apply, please visit the ILO Jobs website at https://jobs.ilo.org/. The system provides instructions for online application procedures.

Evaluation (which may include one or several written tests and a pre-interview competency-based assessment centre) and the interviews will tentatively take place during the 3 to 4 months following the application deadline. Candidates are requested to ensure their availability should they be short listed for further consideration.

Depending on the location and availability of candidates, assessors and interview panel members, the ILO may use communication technologies such as Skype, Video or teleconference, e-mail, etc. for the assessment and evaluation of candidates at the different stages of the recruitment process, including assessment centres, technical tests or interviews.

Fraud warning

The ILO does not charge any fee at any stage of the recruitment process whether at the application, interview, processing or training stage. Messages originating from a non ILO e-mail account - @ilo.org - should be disregarded. In addition, the ILO does not require or need to know any information relating to the bank account details of applicants.

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