Job Description

The OSCE has a comprehensive approach to security that encompasses politico-military, economic and environmental, and human aspects. It therefore addresses a wide range of security-related concerns, including arms control, confidence- and security-building measures, human rights, combating human trafficking, national minorities, democratization, policing strategies, counter-terrorism and economic and environmental activities. All 57 participating States enjoy equal status, and decisions are taken by consensus on a politically, but not legally binding basis.

The objective of the OSCE Special Monitoring Mission to Ukraine (SMM) is to contribute, throughout the country and in co-operation with the concerned OSCE executive structures and relevant actors of the international community, to reducing tensions and fostering peace, stability and security; and to monitoring and supporting the implementation of all OSCE principles and commitments.

The Mission is composed of about 1500 mission members, from more than 40 participating States and has a budget over EUR 100 million.

The Special Monitoring Mission to Ukraine (SMM), in line with the OSCE Action Plan for the Promotion of Gender Equality, is committed to further improving gender balance among staff in all areas and levels within the SMM. We encourage qualified applicants, in particular female candidates, to apply for this position.

If applicable, deployment is subject to attendance to and successful completion of pre-deployment training and assessment.

Applicants are hereby notified that the Special Monitoring Mission to Ukraine (SMM) is designated by the OSCE as a nonfamily duty station. This designation is based on the fluid and dynamic working environment in the SMM. The currently prevailing working conditions in the duty station may include working in a hazardous location with extended hours of service, and possibly curtailed freedom of movement. Successful candidates who are appointed to locations deemed by the OSCE as hazardous will receive hazard pay. In addition, all successful candidates will be required to participate in the OSCE accident and life insurance scheme in accordance with the OSCE Staff Regulations and Staff Rules.

For more detailed information on the structure and work of the OSCE Special Monitoring Mission to Ukraine, please see https://www.osce.org/special-monitoring-mission-to-ukraine Tasks and Responsibilities     

The Administration and Finance Department comprises the following Units: Medical Services, Human Resources, Finance and Budget, Procurement and Contracts Management, Infrastructure (including General Support Services and Dnipro Forward Logistics Base) and ICT Management.

Under the guidance of Chief Monitor and supervision of the Director of Administration and Finance (DAF), as Head, Human Resources Management, you will provide general guidance, execute the HR guidance's and leadership in the management and co-ordination of HR within the Mission, including recruitment, learning and development, and human resources services, in co-operation with the Human Resources (HR) management team at the OSCE Secretariat. You will manage and direct the work of the Human Resources Unit and be responsible for the overall management and development of the workforce of SMM as the Mission's principal leader on Talent Management, including from a diversity perspective, and other human resources matters. You will have to travel within Ukraine occasionally to visit different SMM locations to enhance and support the development of mission-wide HR practices.

More specifically, your responsibilities will include the following:
  1. Identifying the human resources requirements of the Mission and maintaining an effective and efficient Human Resource function (recruitment, learning and development, workforce planning, personnel administration) in co-operation with the Department of Human Resources at the OSCE Secretariat;
  2. Ensuring that human resources management concepts and internal control procedures are in place;
  3. Leading the activities of the HR Unit which includes overseeing the development, implementation and day-to-day execution of OSCE Staff Regulations and Staff Rules and operating policies related to the recruitment of staff, to staffing and classification of posts and to learning and development;
  4. Overseeing development of the Mission's recruitment strategies and plans and ensuring timely recruitment for all post categories (international seconded and contracted, and national professional and general service posts) as well as short term staff and consultants;
  5. Providing advice to organizational units on organizational structure, job Design, reporting relationships and workload distribution;
  6. Supporting managerial performance throughout the Mission by ensuring availability of advice to Management on all levels about staff management practices and by providing guidance on specific staff management issues or problems;
  7. Fostering a positive and inclusive working environment and a diverse and inclusive workforce and raising awareness and accountability for managers in this regard;
  8. Leading the contribution of HR under the SMM Gender Equality Action Plan;
  9. Providing advice and counselling to staff in respect of their rights, responsibilities, code of conduct, and supporting to enhance the positive professional working environment;
  10. Conducting and co-ordinating staff surveys to assess the working environment and staff welfare and proposing appropriate programmes and follow-up actions;
  11. Monitoring, advising and acting on disciplinary matters in accordance with established policies and procedures and ensuring early prevention by mediation or advice for grievance and harassment cases, where possible;
  12. Providing guidance on the application of classification policies and procedures and undertaking staffing review and workforce planning of the whole Mission;
  13. Supporting the Chief Monitor and Director of Administration and Finance in all aspects of human resources management;
  14. Under authorization by Chief Monitor represents the Mission in the work of local inter-agency bodies and with the seconding agencies of participating States;
  15. Performing other related duties as required.
Necessary Qualifications     

  • Citizenship of an OSCE participating State, excluding citizenship of Ukraine;
  • Second-level university degree in HR management, business administration or related field; a first-level university degree in combination with two years of additional qualifying experience may be accepted in lieu of the second-level university degree;
  • A minimum of ten years of progressively responsible professional experience in the area of HR and a minimum of four years' experience as a senior manager in this area;
  • Experience in an international organization, preferably partly in a mission environment;
  • Thorough understanding and practical experience of HR concepts, instruments, practices, as well as organizational and general management concepts;
  • Knowledgeable in the area of development of teams, and of inclusion and diversity, including practical experience;
  • Experience as a senior manager in organization-wide staff planning processes;
  • Leadership to foster motivation, interest, involvement and team work on the part of staff;
  • Ability to plan the work and to manage diverse HR organizational units;
  • Ability to effectively communicate and advise managers and non-HR experts on complex staff related situations;
  • Demonstrated gender awareness and sensitivity, and an ability to integrate a gender perspective into tasks and activities;
  • Effective interpersonal skills, able to influence effectively and build partnerships and consensus, in teams and with stakeholders;
  • Professional fluency in the English language, including excellent oral and written communication skills;
  • Experience in drafting and implementing personal development concepts and organizational Development Projects would be an asset;
  • Ability to work effectively and inclusively in high stress environments;
  • Possession of a valid international driving license;
  • Readiness to travel regularly within Ukraine;
  • Computer literate with practical experience with Microsoft applications, as well as knowledge of ERP systems.
Required competencies       

Core values
  • Commitment: Actively contributes to achieving organizational goals
  • Diversity: Respects others and values their diverse perspectives and contributions
  • Integrity: Acts in a manner consistent with the Organization’s core values and organizational principles
  • Accountability: Takes responsibility for own action and delegated work
Core competencies
  • Communication: Actively works to achieve clear and transparent communication with colleagues and with stakeholders of the Organization
  • Collaboration: Works effectively with others on common goals and fosters a positive, trust-based working environment
  • Planning: Works towards the achievement of goals in a structured and measured manner
  • Analysis and decision-making: Analyses available information, draws well-founded conclusions and takes appropriate decisions
  • Initiative-taking: Proposes and initiates new ideas, activities and projects
  • Flexibility: Responds positively and effectively to changing circumstances
Managerial competencies (for positions with managerial responsibilities)
  • Leadership: Provides a clear sense of direction, builds trust and creates an enabling environment
  • Strategic thinking: Identifies goals that advance the organizational agenda and develops plans for achieving them
  • Managing performance: Helps to maximize team performance by providing active feedback and skill development opportunities
Remuneration Package      

Monthly remuneration subject to social security deductions is about USD 7,486 to which is added Board and Lodging Allowance (currently EUR 125 per day subject to change without prior notice). Social benefits will include possibility of participation in the Cigna medical insurance scheme and the OSCE Provident Fund.

Please note that appointments are normally made at step 1 of the applicable OSCE salary scale.

How To Apply       

If you wish to apply for this position, please use the OSCE's online application link found under https://jobs.osce.org/vacancies.

The OSCE retains the discretion to re-advertise/re-post the vacancy, to cancel the recruitment, to offer an appointment at a lower grade or to offer an appointment with a modified job description or for a different duration.

Only those applicants who are selected to participate in the subsequent stages of recruitment will be contacted.

Please note that vacancies in the OSCE are open for competition only amongst nationals of participating States, please see https://www.osce.org/participating-states.

The OSCE is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all religious, ethnic and social backgrounds to apply to become a part of the Organization.

The OSCE is a non-career organization committed to the principle of staff rotation, therefore the maximum period of service in this post is 5 years.

Please be aware that the OSCE does not request payment at any stage of the application and review process.

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