UN Commissions

Grants Officer

UN Commissions

Job Description

Every year, millions of people around the world go missing as a result of conflict, Human Rights abuses, disasters, organized crime, irregular migration, and other causes. This is a complex global challenge that can be tackled effectively through cross-cutting programs that address a variety of difficult, interconnected issues.

The International Commission on Missing Persons (ICMP) is the only international organization tasked exclusively to work on the issue of missing persons. It works with governments and other stakeholders, including families of the missing, to help them develop and maintain successful missing persons processes. To learn more about ICMP click here.

ICMP’s Colombia Program

In the aftermath of half a century of conflict, Colombia faces a legacy of more than 85,000 cases of missing and disappeared persons. The inclusion of this issue in the Final Peace Agreement signed in November 2016, provides an exceptional opportunity to advance efforts to account for missing persons and to secure the rights of victims.

ICMP is mandated under the Peace Agreement to assist this process. It has identified the most important challenges and is supporting the Search Unit, families of the missing, Civil Society Organizations and parties to the Peace Agreement in their efforts to secure long-term peace and reconciliation. ICMP is working closely with its international and Colombian partners to make a positive and practical contribution to this process.

Grants Officer will manage, monitor and coordinate all forms of subgrants in ICMP’s Colombia program; ensure timely and accurate grant reporting and information flow to funding institutions; and assist the Colombia team in developing effective, logic-based proposals for new programs. To learn more about ICMP's Colombia Program click here.

The Grants Officer main duties and responsibilities will include the following:

  • Ensure all subgrants meet the compliance policies of both ICMP and funding partners in terms of financial and administrative requirements and protocols
  • Contribute to the Design and planning of the subgrant cycles in Colombia in full compliance with ICMP policies
  • Complete eligibility review and security assessment of applicants and administer the selection process of grantees
  • Maintain an archive all relevant documentation on subgrants in Coordination with HQ procedures and staff
  • In close coordination with the PCI Coordinator (HQ), contribute to the development of methodologies, indicators and templates to monitor and evaluate subgrants projects across the organization
  • Coordinate training for grantees in project management and ICMP procedures
  • Lead negotiations with grantees during the pre-award process and proposing to the Head of Program and relevant HQ Global CSI and DC final grant agreements, and administering amendments
  • Coordinate and implement programmatic and financial monitoring for subgrant projects
  • Consolidate, review and approve interim and final financial and programmatic reports and preparing documentation for the close-out of projects;
  • Prepare the necessary reports and documentation for internal, donors or general use related to subgrants activities;
  • Other related duties as assigned
  • Educational qualifications in Law, Business or non-profit Administration or relevant discipline
  • At least six years of related experience in grant administration, development or similar areas .
  • A minimum of two years of experience in the management of grants for civil society and community organizations at an international grant-making institution
  • At least one year of experience compiling grant performance reports and project
  • Demonstrable awareness of the issue of missing persons in the Colombia
  • Excellent planning and prioritization skills, including the ability to think and operate strategically
  • Demonstrable understanding of the context of operation of civil society organizations in Colombia
  • Detailed oriented and superb planning and project management skills.
Mandatory Requirements

  • Legally entitled to work in Colombia
  • Professional fluency in written and spoken English and Spanish
  • Proficiency in Microsoft applications, including Word, Excel and Power Point;
  • Proven ability to interact positively with colleagues regardless of culture, nationality or gender;
  • Ability to travel at short notice and to work flexible hours including weekends and evenings;
  • Commitment to the underlying objective of helping the authorities and families of the missing to account for missing persons in an impartial and transparent manner.
This is a six month position with possiblity of extension subject to funding.

Only applications in English will be considered.


In addition to an attractive base salary, this position is eligible for up to 8 weeks of paid time-off each year and generous social security insurance. This position is at the LES 6 level on the ICMP Colombia salary scale. This position is not eligible for relocation or expatriate allowances. For more details, please see the ICMP website.

Start date: Immediate Review of applications will begin on 09 February; however, the position will remain open until filled.

ICMP is committed to maintaining an environment of mutual respect, where equal employment opportunities are available to all applicants. ICMP believes that diversity and inclusion among our staff are critical to our success as a global organization, and we seek to recruit, develop and retain the most talented individuals from a thoroughly diverse range of candidates. ICMP is proud to be part of the International Gender Champions network.
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