We are seeking a Grants Manager to join our team in Chisinnau - Moldova, The Grants Manager will provide essential grant management support to the Head of Programme in delivering quality programmes in line with the NRC Country Strategy, PCM and Plan of Action.

Please note that this position is open for internal candidates only

Below is a summary of the role. Please download the Job Description for further details.

What you will do:

Proposal Development

Build positive working relationships with other teams in the Country Office to coordinate and support development of high-quality proposals using relevant NRC Grant Management tools and guidance (Go/ No-go checklist, proposal development calendar, procurement plan, internal budgeting tool);  Coordinate proposal development for NRC Moldova portfolio of donors; Work closely with budget holders, programme teams, and finance as well as other stakeholders to ensure proposal budgets are consistent with the proposed project/intervention and in line with internal and external requirements.  

Grant Agreement

Review donor contracts, flag any points that might challenge NRC’s procedures, and support contract negotiations; Work with finance team to support/advise them in development of internal budgeting tool and communication with field offices on allocated budget; Summarise in writing, key reporting and compliance requirements (compliance checklist) including potential issues for Grant Opening Meetings;  Coordinate with Head of Programmes, respective budget holders and finance in order to ensure budgets are correctly allocated and aligned; Work with the relevant Area Manager/CCS/PMs to ensure Grant Opening Meetings are arranged and take place within 30 days of the grant being activated.

Donor Reporting and Monitoring

Coordinate the finalisation of donor reports ensuring consistency between narrative and financial reports and that they meet quality standards;  Highlight critical financial issues such as under/overspends to Head of Programmes, finance and Budget Holders, and follow up; Provide Technical Support to relevant CCS/PMs and Budget Holders on monitoring issues and budget revising (if required); Collaborate with the finance team to ensure donor budget lines as per the contract are in line with the financial system (i.e. amounts have not changed as a result of new income instalments at different rates being received); Monitor grant payment schedules and income requests for respective portfolio, working closely with finance to ensure this is done in a timely manner; In collaboration with the Head of Programme, Media and Communications Manager, contribute to the development of country factsheets and other relevant information pieces for donor visits/meetings. 

 Donor Compliance

Be familiar with all NRC organizational and donor portfolio compliance requirements and ensure high quality management of grants through meeting of KPIs and deadlines; Support and advise programme colleagues with queries related to donor compliance on grants within portfolio; Work with other departments (i.e. programmes, finance, M&E, Compliance Coordinator) to ensure all documentation required is ready and available for audits (e.g. vouchers, distribution lists) Coordinate Close Out of grants in respective portfolio; Assist in training and Capacity Building related to NRC Grants Management/donor compliance as required.

 General Administration

Ensure all documentation required to be kept by donors is available within the Grants department by maintaining high standard information management/filing systems; Visit Regional and/or field offices to support with capacity building of staff and partners and monitoring purposes; Provide capacity building to staff and partners. Any other tasks delegated by the HoP

What you will bring:

Knowledge of the context in Moldova and Ukraine response preferred  Minimum 4 years of relevant experience in programme development, management, Fundraising and Design in the humanitarian sector, preferably with refugee/IDP-related emergencies;  Post Graduate Degree in Social Sciences, Business Administration, Finance and Accounting; Previous experience in the compilation of donor proposals and reports; Strong analytical skills (data and financial); Knowledge of donor rules and regulations; Proficiency in the use of Word and Excel; Fluency in English, both written and verbal; Strong communication, Coordination and interpersonal skills  Ability to mediate in high-stress scenarios with competing interest 

 What Makes This Position Attractive?

The Norwegian Refugee Council (NRC) is an independent humanitarian organisation helping people forced to flee. The organisation protects displaced people and supports them as they build a new future. NRC began relief efforts after World War II, and today, works in both new and protracted crises across more than 40 countries. Meaningful work that responds to the diverse needs, priorities, and concerns raised by beneficiary communities. NRC Moldova meets immediate humanitarian needs, prevents further displacement, and contributes to durable solutions. 

What We Offer

Duty station:  Chisinnau - Moldova  Contract duration: 12 months  Travel : up to 20%  Salary/benefits: According to NRC Grade 8 salary scale, terms and conditions. NRC is an equal opportunities employer. In the selection of our staff, we are committed to diversity without distinction to age, gender, religion, ethnicity, nationality, and physical ability. We think outside the box, encourage ideas, and give responsibility to all employees at all levels. You will have many opportunities to be heard and take the initiative. 

Key Information - Please Take Note When Applying

Learn more about NRC here  To apply as an internal candidate, please click on the suitcase icon “I am an employee” on the top right of the page to be redirected to NRC’s internal career site. Apply by completing all the system-required fields of your experience, employment history, and education in your application. Ensure to attach your latest CV. Submit your application and CV in English. When creating your profile, include your full name as per your passport. Applications that do not meet the minimum standards in terms of experience or qualifications will generally not be considered. Unsolicited applications not related to this specific job advertisement will not be considered. Only shortlisted candidates will be contacted. We receive many applicants for each vacant position.

NRC is very grateful to those who have responded thus far and continue to heed to our calls for support. This is going a long way in addressing the diverse needs, priorities, and concerns currently affecting the displaced communities.

For any questions pertaining to this role please write to ceero.recruitment@nrc.no with the "Job Title" as the subject line.

Due to large response, NRC will not provide feedback to those candidates who do not meet criteria and/or not follow the application process.