Financial Reporting Supervisor, Manila, Philippines

Job Description

Philippines

Monday, 17 June 2019

International Organization for Migration

Manila

Position Title: Financial Reporting Supervisor
Duty Station: Manila (Global) Administrative Centre (MAC)
Classification: General Service Staff/G-7
Type of Appointment: Fixed term, one year with possibility of extension
Estimated Start Date: As soon as possible

Closing Date: June 17, 2019

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:

Under the general supervision of the Chief, Manila Financial Services and in close coordination with the Chief of Accounting in Headquarters (HQ)/Geneva, and under the direct supervision of the National Central Accounting Officer, the successful candidate will be responsible for supervising processes related global accounting functions including providing essential services for the periodic and annual closure of IOM consolidated accounts, performing related controls and financial reporting functions.

Core Functions / Responsibilities:

Financial Reporting (Global)

• Prepare draft financial statements for the IOM annual financial report and the quarterly financial management reports (statement of financial position; statement of financial performance; statement of changes in equity; statement of cash flows; others) and selected appendices and notes (segment reports; source and application of discretionary income; assets schedule and other accounts disclosure) in compliance with International Public Sector Accounting Standards (IPSAS) for accurate and timely submission to Accounting Division-HQ (ACO).
• Be in charge of organization-wide periodic and annual consolidation of accounts related to assets acquisition cost, depreciation, transfer, and retirement; foreign exchange revaluation; period control for PRISM users, period end adjustments relevant to retained earnings, assets, liabilities and central write-offs.
• Review accounts with a view to proposing corrective action to be taken including assets accounts, open goods receipts and invoice receipts, foreign exchange revaluation and overhead analyses. Coordinate with Offices the clearing of accounts or take the necessary action to correct errors.
• Assist ACO in year-end and monthly closing of accounts procedures and prepare project recap extracted from SAP/Processes and Resources Integrated Systems Management (PRISM) after month-end closing of accounts.

Asset Accounting Review

• Monitor assets accounting control functions of IOM and verify effective controls and processes are in place to ensure completeness, accuracy and timeliness of IOM asset recording in full compliance with IPSAS and the applicable IOM policies.
• Review asset acquisition and classification details for consistency in applying the IPSAS capitalization and depreciation policies and prevailing IOM accounting regulations.
• Review supporting justifications and approvals of recorded assets and retired assets for accountability and verification.

Inventory Accounting Review

• Operate IOM cost accounting functions relevant to global warehouse inventories including calculation of moving average price, monitoring working capital reports, accounting for impairment losses, issuing reports and analysing related documentation.
• Review financial reports to the Global Warehouse Project Manager, Global Procurement and Support Unit (GPSU) and ACO to facilitate timely replenishment of warehouse inventory items and efficient monitoring of related project accounts.
• Review the process in PRISM year-end valuation for warehouse inventory items to verify consistency in valuing inventories in accordance with IPSAS.
• Analyse the consolidated documentation related to annual stock take of global warehouse inventory items submissions from global warehouse offices to confirm that the documentation provides sufficient that inventory items exist, are owned by IOM and duly accounted for and ensure reconciliation to PRISM.
• Liaise with the PRISM team with respect to any required system changes to meet the needs of the organization, as prior approved by ACO and coordinated with GPSU.

Project Financial Reporting (Global)

• Assist in monitoring and overseeing the preparation and proper and timely submissions of Multi-Partner Trust Fund (MPTF) and [United Nations Development – Project Clearing Account – Project Delivery Reports (UNDP-PCA (PDR) and Central Emergency Response Fund (CERF) donor financial reports, coordinate with missions in all aspects with regards to maintaining IOM central reporting accounts relevant to these funding schemes including financial report clearance, upload to donor reporting system, payment request issuance.
• Liaise/coordinate with MPTF / CERF portfolio managers and IOM Offices implementing MPTF, UNDP-PCA and CERF funded projects, as necessary.

Others

• Prepare the business requirement and perform testing procedures during development stage for automation of financial reports in PRISM in view of streamlining the business process. Liaise with the PRISM team with respect to any required system changes to meet the needs of the organization, as prior approved by ACO.
• Respond to queries relating to closing of accounts transactions, support during audits (internal and external) on preparation of schedules and answering queries.
• Prepare periodic and ad hoc reports as required by various internal and external stakeholders.
• Provide training on IOM accounting, procedures and policies, as necessary.
• Contribute to making recommendations to ACO, DRM and HRM, Regional Accounting Support and/or Regional and Country Offices on both procedural and policy improvements and efficiencies in accounting in the above areas and other financial matters a view of strengthening internal controls to protect the Organization’s assets and reduce the risk of fraud and mismanagement.
• Supervise the work of CAS-FR staff related the above functions and responsibilities to ensure complete, timely and smooth operations. Employ appropriate internal controls relevant to the function.
• Manage Central Accounting Support mailbox.
• Perform other administrative and accounting functions as may be required.

Required Qualifications and Experience

Education

• University degree in Finance, Accounting or a relevant field from an accredited academic institution, with five years of relevant professional experience; or
• Completed High School Degree from an accredited academic institution, with seven years of relevant professional experience;
• Must be Certified Public Accountant (CPA) or equivalent.

Experience

• Experience in the field of accounting or finance including the preparation of annual financial reports and management reports;
• Audit experience an advantage;
• Sound knowledge of accounting systems and/or SAP plus generally accepted accounting principles, business risk controls, and audit/review procedures;
• Computer literacy including proficiency in MS Office applications; knowledge of other IT packages and their implementation an advantage
• Good analytical and problem-solving skills; capable of designing, reviewing and revising business processes to achieve efficiency;
• Supervisory experience is desirable.

Languages

Fluency in English is required. Working knowledge of French and/or Spanish an advantage.

Required Competencies

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 2

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 2

• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision. Assists others to realize and develop their potential.
• Empowering others and building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: work strategically to realize the Organization’s goals and communicates a clear strategic direction.

WHAT WE OFFER

IOM offers a tax-free salary and attractive benefit package, a challenging career opportunity and potential for international travels/assignments of short or long duration.

Annual Leave: 2.5 working days per completed month of service

Sick Leave: 2 working days per completed month of serviceCompassionate Leave: 3 days leave in the event of the death of immediate family members (spouse, child, parents and siblings), additional 2 days if the staff member requires to travel

Maternity Leave: 16 consecutive calendar weeks with full pay or 20 weeks for multiple birthsPaternity Leave: 8 weeks with full pay or 12 weeks for multiple births

Adoption Leave: 8 weeks with full pay for adoption of single child or 12 weeks for multiple childrenCompensation Plan: an insurance coverage for occupational accidents and illnesses (paid by IOM)
Medical Service Plan (MSP): an insurance coverage for non-occupational accidents and illnesses (medical/dental/optical) on contributory basis (monthly premium shared by IOM and staff member)

United Nations Pension Fund (UNJSPF): aims to provide participants at retirement age with pensions as an income replacement. It also provides participants with social security coverage in case of death in service or disability. A compulsory pension scheme maintained by contributions between IOM and the staff member (7.9% of the gross pensionable salary)Dependent Child Allowance: PhP 18,626 net per annum per child up to maximum of six children (payable in monthly instalments) and subject to terms and qualifying conditions

Other allowances: Overtime, Night Differential, Transportation Allowance (for rendered overtime beyond 10:00pm)Flexible work hours: which start from 7:30 to 9:30am; 8 hours per day, 40 hours work per week, Monday to Friday

Staff Development and Learning (I-Learn): IOM has a dedicated unit which provides staff members access to a range of learning opportunities including on-line courses, face-to-face training, blended curricula, videos, webinars and reading materials.

https://recruit.iom.int/sap/bc/webdynpro/sap/hrrcf_a_posting_apply?PARAM=cG9zdF9pbnN0X2d1aWQ9MDA1MDU2ODUxQzdDMUVEOUExRDJBNkRCQkYxMEEwQ0UmY2FuZF90eXBlPUVYVA%3d%3d&sap-wd-configid=ZHRRCF_A_POSTING_APPLY#

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