Finance Officer (Part-time)


Job Description

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for Gender Equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.

In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with Disaster Relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Overview of position The Finance Officer will oversee the financial activities on an international donor funded social & behavior change project in South Sudan. S / he will be responsible for contributing to the financial organization of the field office activities including project budgeting, general accounting, assist in cash flow management & assist in preparation of Financial Reporting. The individual will be expected to work closely with the Baltimore Office, as well as an in country or regional financial firm. The responsibility extends to ensuring that all finances are properly administered & monitored in accordance with Financial Regulations & controls of our client & their donors & relevant stakeholders.

Role objectives Key responsibilities & tasks:
  • Prepare monthly financial reports on accruals & expenditure.
  • Assemble financial vouchers in an organized way that facilitates quick review & approval that meet audit standards & are signature ready with the first submission.
  • Immediately inform, guide & request revision to supporting documents that do not meet donor, university or audit requirement (e.g. incomplete or inaccurate forms, missing support, illegible photocopies, missing printed names, signatures, dates, etc.).
  • Enter financial vouchers into QuickBooks daily ensuring the accuracy & completeness of each entry.
  • Make timely & appropriate escalated follow ups with travelers to ensure they reconcile advances.
  • Assist in reviewing travel & program accountabilities to ensure accuracy & proper cost allocations.
  • Ensure timely & appropriate transfers of cash between the SSP & the USD bank accounts.
  • Maintain photocopies of financial transactions & file per CCP imprest filing procedures.
  • When necessary, write checks for disbursement & receipts for cash received.
  • Support completion of end of month tasks in a timely manner, with minimal or no errors.
  • Conduct routine & ad hoc independent verifications of transactions submitted to finance.
  • Ensure the completeness, accuracy, timeliness, adequacy & appropriateness of all financial transactions & related support i.e. ensure all financial transactions meet audit standards.
  • Review invoices to ensure all applicable withholdings & taxes are correct per accounting & revenue authority guidelines.
  • Prepare, process & keep records of VAT exemption & reimbursement documentation & remit based on prevailing host country & sponsor guidelines for CCP & USAID funded award project subrecipients.
  • Ensure documentation supporting VAT transactions is adequate, appropriate, complete & correct for CCP & USAID funded award project subrecipients.
  • Engage, submit & follow up on VAT submissions with USAID.
  • Follow appropriate protocol for reporting suspected internal controls violations.
  • Act at all times in accordance with the country law & standards of accounting practices.
  • Other duties as assigned
Project reporting This role reports to the Senior SBC Advisor.

Key competencies- Bachelor’s degree in Commerce Finance, Finance, Accounting, Business Administration or related field, Master’s Degree in related field is an added advantage.

- Certified Public Accountant (CPA), part qualified or equivalent will also be considered, either is an added advantage.

- Experience managing USAID cooperative agreements including a working knowledge of the 2 CFR 200 / 700 a significant added advantage.

- At least 3 years’ experience in the Financial Management of donor funded programs of similar size.

- Knowledge of U.S. govt. cost principles, rules & regulations.

- Strong organizational skills & the ability to work in a team oriented environment.

- At least an intermediate skill level using MS Excel, Word & QuickBooks.

- Ability to apply mathematical concepts that include but are not limited to algebra, probability, statistics & numerical Analysis.

- Ability to communicate adequately & effectively in English, both verbally & in writing.

Team management This role has no team management responsibility.
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