UN Offices

Facilities Management Officer

UN Offices

Job Description


Org. Setting and Reporting

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the Director-General of UNON is the representative of the Secretary-General in Kenya. UNON supports programme implementation of the United Nations Environment Programme (UNEP), the United Nations Human Settlements Programme (UN-Habitat) and the Resident Coordination System (RCS) globally, as well as other UN offices in Kenya, by providing administrative, security, conference and information services (www.unon.org).

This post is located at the United Nations Office at Nairobi (UNON). The Facilities Management Officer position will be located in the Operations Support unit and will report first to the Chief, Facilities Management Section and second to the Project Manager, Conference Facilities Capital Project (CFCP). Within delegated authority, and in close collaboration with the Chief Facilities Management Section and or the project assigned Facilities Management Section specialists, the incumbent shall:


• Within the parameters of the overall UNON campus master plan, provide coordinated proposals on potential areas of interaction and collaboration between in-progress facilities-related projects, including synergies and collaboration between demolition of the existing Office Blocks A-J, the Project early works and preparation of the western portion of the complex related to construction of the new buildings and associated infrastructure and external works in scope for the CFCP.
• Evaluate the needs of the Section at all stages of the CFCP (design, construction, project completion) to ensure that the design and implementation of the CFCP complies with the needs of the Organisation with respect to industry trends and best practice related to facilities management, environmental sustainability, building and infrastructure related assets long term capital and lifecycle maintenance and operations, and the assurance of Business Continuity during the various construction phases of the project.
• Actively collaborate with Section specialists related to technical expertise and institutional knowledge sharing in support of the CFCP multi-disciplinary team to incorporate facilities management best practice, including conducting research to support development of new innovative technical and environmental solutions, (feasibility studies, review of design proposals and cost estimates, as required) to ensure continual environmental improvements with a specific focus on the built environment, energy production and renewable technologies capacities, water, wastewater and waste management including the inclusion of environmental procedures, standards and guidelines for these services in line with the Section’s environmental targets and objectives related to UNON’s ISO 14001:2015 certification.
• Actively liaise with and ensure coordinated technical input to both Facilities Management Section specialists and the CFCP multi-disciplinary team related to the various work stages of the project, to arrive at coordinated approaches and solutions to problems, while ensuring robust internal Section consultation, joint review and sign off within the Section of all the Project work stage technical data including feasibility studies, design concepts, specifications, construction-related documents, bills of quantities and tender documents, construction works shop drawings and sample approvals, project testing, commissioning, training and operations on handover of the completed project works.
• Participate in technical committees to evaluate project proposals to ensure functional and operational feasibility, giving due consideration for building and infrastructure life recycle replacement and routine preventive and corrective maintenance requirements for all conference-related support infrastructure and operations.
• Provide routine updates/ reports for Section management and specialists on Project progress and matters of a technical nature, including to collecting and analyzing data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Collects and analyze data to identify trends or patterns and provide insights through graphs, charts, tables and reports using data visualization methods to enable data-driven planning, decision-making, presentation and reporting.
• Perform other related tasks as assigned.


PROFESSIONALISM: Strong technical engineering knowledge and understanding of current strategies and practices related to facilities and conference management and operations, environmental sustainability within the built environment, including environmental building solutions, renewable energy technologies, environmental performance assessment. The ability to analyze, interpret and visualize data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. The ability to analyze and interpret data in support of decision-making and convey resulting information to management. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

TECHNOLOGICAL AWARENESS: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.

ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments. Delivers outputs for which one has responsibility within prescribed time, cost and quality standards. Operates in compliance with organizational regulations and rules. Supports subordinates, provides oversight and takes responsibility for delegated assignments. Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

PLANNING AND ORGANIZING: Develops clear goals that are consistent with agreed strategies. Identifies priority activities and assignments; adjusts priorities as required. Allocates appropriate amount of time and resources for completing work. Foresees risks and allows for contingencies when planning. Monitors and adjusts plans and actions as necessary. Uses time efficiently.


An advanced university degree (Master’s or Doctorate degree, or equivalent) in architecture, engineering, project management or related fields is required. A first-level degree in architecture, engineering, project management in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree is required.

Successful completion of both degree and non-degree programs in Data Analytics, business analytics or data science programs is desirable.

Work Experience

A minimum of five (5) years of progressively responsible experience practicing within the fields of architecture, engineering and or project management, or related field, is required.

Practical experience in the use of REVIT, Autocad, or similar software is required.

Practical experience working in the planning, implementation, and delivery of architectural, infrastructure or engineering projects is required.

Experience in Projects with a specific focus on large-scale conference facilities and services is desirable.

Registration with an architectural, engineering and/or project management professional board/ council, is desirable.

Experience working with an international organnizations is desirable.

Two (2) years or more of experience in data analytics or related area is desirable.


English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another official United Nations language is desirable.

NOTE "Fluency equals a rating of "fluent” in all four areas (read, write, speak, understand) and " Knowledge of equals a rating of' confident" in two of the four areas.


Evaluation of qualified candidates for this position may include a substantive assessment, such as a written test, which will be followed by a competency-based interview by phone or teleconference.

Special Notice

This is a project post. Appointment against this position is for an initial period of one year and may be subject to extension.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.

Internal Applicants – When completing the Candidate Profile form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.

Individual Contractors and Consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any professional and higher temporary or fixed-term positions, within six months of the end of their current or most recent service. For such positions, at least six months need to have elapsed between the end of a consultancy or individual contract and the time of application and consideration for an appointment as a staff member under the Staff Rules and Regulations of the United Nations.

At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated
in the application.

On-line applications will be acknowledged where an email address has been provided. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. If the problem persists, please seek technical assistance through the Inspira "Contact Us" link.

United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee


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