Job Advertisement

Position Title: Event Planning Director
Location: Philadelphia
Country: United States
Deadline Date: Apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, and it has been a relentless force for a world of longer, healthier lives since its establishment. The AHA is committed to advancing cardiovascular health for all individuals, regardless of their background. The organization operates in multiple countries and has a diverse workforce that reflects its mission of health equity. The AHA offers numerous resources for professional development and work-life harmonization, ensuring that employees are supported in their roles and personal lives. The organization is known for its inclusive culture, which emphasizes diversity, equity, and inclusion, and it actively engages with its community through various platforms such as LinkedIn, Instagram, Facebook, and Twitter.

Job Overview:
The Event Planning Director plays a crucial role in coordinating and executing Fundraising events within the Eastern States Region, specifically focusing on Philadelphia and Baltimore. This position reports directly to the Senior Director of Business Operations and is responsible for overseeing event logistics, vendor negotiations, and ensuring compliance with organizational policies. The director will work closely with local teams to identify event requirements, address challenges, and implement effective solutions. This role requires strong leadership skills to supervise an administrative team and ensure they have the necessary training and resources to meet strategic goals. The director will also be involved in Financial Management, ensuring accurate donor transactions and timely payments, while maintaining a high level of service and attention to detail in all communications and documentation.

Duties and Responsibilities:
The Event Planning Director's primary responsibilities include planning event logistics, sourcing vendors, negotiating contracts, and collaborating with the legal team to address contractual and insurance risks. The director will supervise a team of four administrative staff, providing training and support in various areas such as office management, event Coordination, and data Analysis. The role also involves analyzing campaign data, preparing presentations, and maintaining compliance with branding guidelines and legal requirements. The director will attend events to assist with setup and execution, ensuring a seamless experience for all participants. Additionally, the director will be responsible for maintaining high service levels in customer inquiries and performing other duties as needed to support the Business Operations Department.

Required Qualifications:
Candidates for the Event Planning Director position should possess a college degree in a business-related field and have a minimum of three years of experience in vendor negotiations, contract review, and Event Management. Strong leadership skills are essential, as the director will be expected to train and guide an administrative team. Excellent written and oral communication skills are required, along with proficiency in Microsoft Office applications, particularly PowerPoint, Word, and Excel. The ability to adapt to changing responsibilities and work effectively with assertive teams is also crucial for success in this role.

Educational Background:
A college degree in a business-related area is preferred for this position. This educational background provides the foundational knowledge necessary for effective event planning, financial management, and team leadership. Candidates with degrees in fields such as marketing, management, or communications may also be well-suited for this role, as these areas often overlap with the responsibilities of the Event Planning Director.

Experience:
The ideal candidate should have at least three years of relevant experience in event planning, vendor negotiations, and Contract Management. This experience should include a proven track record of successfully executing fundraising events and managing teams. Familiarity with financial and donor Management Systems is also important, as the director will be responsible for ensuring accurate transactions and reporting. Experience in a nonprofit environment is preferred but not mandatory.

Languages:
While the job description does not specify mandatory languages, strong verbal and written communication skills in English are essential for this position. Proficiency in additional languages may be considered a plus, particularly in diverse communities where events are held.

Additional Notes:
This is a full-time position with the American Heart Association, which offers a competitive compensation package that includes a base salary, performance incentives, and a comprehensive benefits program. Employees are entitled to a minimum of 16 days of Paid Time Off (PTO) per year, with additional days based on seniority. The organization also provides 12 paid holidays annually and supports professional development through tuition assistance and access to an online university. The role may require travel up to 25% within the local market, and candidates should be prepared to lift and move large objects as needed.