Event Planning Director
American Heart Association (AHA)
Job Description
Job Advertisement
Position Title: Event Planning DirectorLocation: Hoboken
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.
Job Details
Job Posting Organization:The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke, with a mission to be a relentless force for a world of longer, healthier lives. Established in 1924, the AHA has grown to become a prominent health organization with a presence in all 50 states and numerous countries worldwide. The organization employs thousands of individuals who are committed to advancing cardiovascular health and reducing health disparities. The AHA is known for its focus on research, education, and advocacy, and it aims to improve the health of all individuals, regardless of their background.
Job Overview:
The Event Planning Director position at the American Heart Association is a pivotal role that focuses on coordinating and executing Fundraising events primarily in New York City, with potential involvement in other Eastern States markets. This position is crucial for ensuring that the AHA's events are not only successful in terms of fundraising but also align with the organization's mission and values. The director will work closely with various stakeholders, including vendors, legal teams, and internal staff, to manage event Logistics, negotiate contracts, and ensure compliance with organizational policies. The role requires a blend of strategic planning, operational management, and team leadership, as the director will supervise a team of administrative staff and provide them with the necessary training and resources to excel in their roles. The AHA emphasizes the importance of work-life harmonization and offers various resources to support employees in achieving their professional and personal goals.
Duties and Responsibilities:
The Event Planning Director will be responsible for a wide range of duties, including but not limited to: planning and implementing event logistics, sourcing vendors, negotiating contract terms, and ensuring compliance with legal and organizational standards. The director will regularly interact with the legal team to address contract terms and resolve any risk issues. Additionally, the director will oversee the administrative team, ensuring they are trained and equipped to handle various responsibilities such as Office Management, event Coordination, and data Analysis. The role also involves analyzing campaign data, preparing presentations, and maintaining high levels of customer service. The director will attend events to assist with setup, execution, and teardown, ensuring that all aspects of the events run smoothly and efficiently.
Required Qualifications:
Candidates for the Event Planning Director position should possess a university or college degree or equivalent experience. A minimum of three years of experience in vendor negotiations, contract review, and event planning is required. The ideal candidate will have exceptional leadership skills, with a proven ability to train and manage an administrative team. Strong written and Oral Communication skills are essential, along with proficiency in Microsoft Office applications, particularly PowerPoint, Word, and Excel. The candidate should also demonstrate the ability to adapt to changing responsibilities and work effectively with diverse teams.
Educational Background:
A university or college degree is preferred for this position, although equivalent experience may be considered. The educational background should ideally include coursework or training related to Event Management, business operations, or a related field that supports the responsibilities of the role.
Experience:
The position requires a minimum of three years of relevant experience, particularly in event planning, vendor negotiations, and Contract Management. Candidates should have a strong background in managing events, including logistics, compliance, and financial oversight. Experience in a nonprofit environment is preferred but not mandatory.
Languages:
While specific language requirements are not mentioned, strong verbal and written communication skills in English are mandatory. Additional language skills may be considered an asset, particularly in diverse urban environments.
Additional Notes:
This is a full-time position based in Hoboken, New Jersey, with a salary range of $69,600 to $90,000, commensurate with experience. The American Heart Association offers a comprehensive benefits package that includes medical, dental, vision, and life insurance, as well as a robust retirement program. Employees are entitled to a minimum of 16 days of paid time off per year, with additional holidays and professional development opportunities available. The AHA is committed to fostering a diverse and inclusive workplace and encourages applications from individuals of all backgrounds.