UN Commissions

Director of Administration

UN Commissions

Job Description

This position leads the Division of Administration, managing all operational areas including procurement, human resources, finance, central support services, conference centre management, information Technology Services. Other activities of the Division include acting as a service provider to other UN entities in the Asia and Pacific Region, overseeing the real estate and host country agreements of ESCAP premises, and administration of the United Nations Medical and Occupational Safety and Health services. Acts as the Project Executive for the managing a Seismic Mitigation and Retrofit project in Thailand.

This position is located in the Division of Administration. The incumbent reports to the Deputy Executive Secretary for Programme Support.

Responsibilities

Within delegated authority, the Director of Administration is responsible for the effective, efficient and systematic management and delivery of all administrative support services required by ESCAP to fulfill its mandate in an efficient and cost-effective manner, ensuring that the Commission adheres to the established UN regulations, rules policies and procedures in all operational areas.

Under the direct supervision of the Deputy Executive Secretary for Programme Support, the incumbent is required to perform the following functions: • Provides strategic direction and supports the leadership in administrative planning of financial, human and physical resources management; and assists the Executive Secretary and senior management in the development and implementation of the administrative and financial and human resources framework and conduct of resource and asset management with due consideration to fiduciary standards.

• Advises senior management on, financial, human resources, supply chain, real estate, information technology and management, and general administration issues and practices.

• Develops strategies, processes and procedures that ensure strategic and cost-effective management of the administrative services of the following sections and units: human resources management; financial services; procurement; information and Communications Technology services; conference centre management; real estate management and central support services; travel, transport, and host country relations.

• Produces major reports for management and provides guidance in related areas including long-range planning, appropriate management techniques, and audit observations.

• Develops cost plans and containment strategies for the division, monitors expenditures to ensure that they remain within authorized levels; provides guidance and direction on financial and Resource Planning and effective utilization.

• Provides supervision and policy Advisory Services and guidance to all areas under the Division and in support of the Commission's work; promotes organizational-wide reform policies and initiatives and facilitates effective staff mobility.

• Ensures that the outputs produced by the Division maintain high-quality standards and ensures that production and service standards are met; implements strategies by organizing and directing operational activities of the Division with the objective of continuous upgrading of divisional staff capacity and services.

• Leads, supervises and carries out the work programme of the Division, ensuring that work in the different areas is coordinated both within the Division and other Divisions, and with other organizations of the United Nations System, as appropriate.

• Manages, guides, develops, and trains staff under his/her supervision.

• Fosters teamwork and communication among staff in the Division and across organizational boundaries.

• Performs other related duties as required.

Requirements

Education

Advanced university degree (Master's degree or equivalent) in management, business administration, public administration, human resources, finance, or related area.

A relevant first-level university degree in the above fields in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Work Experience

A minimum of 15 years of progressively responsible experience in various areas of administration, such as financial services and budgeting, human resources, real estate management, information technology services, supply chain management, conference services, central support services or related field is required.

Experience with managing a sizeable workforce of diverse nature is required.

Experience with managing projects, including change management initiatives at the organizational-wide level, e.g. construction, renovation, technology, and/or conference services is required.

Hands-on experience with application, including interpretation of UN Financial and Staff Regulations, Rules, policies and procedures is highly desirable.

Demonstrated experience with international standards in financial (IPSAS), procurement, human resources and other administrative areas is highly desirable.

Demonstrated functional, organizational and/or geographic mobility is desirable.

Relevant work experience in the Asia and Pacific Region is desirable.

Languages

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. Knowledge of another UN official language is an advantage.

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