Job Advertisement

Position Title: Development Coordinator
Location: Melville, remote
Country: United States
Deadline Date: No specific deadline indicated, apply timely not to miss an opportunity.

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established over a century ago, the AHA has grown to become a trusted leader in cardiovascular and brain health, with a mission to be a relentless force for a world of longer, healthier lives. The organization operates across the United States and has a significant presence in various countries, focusing on Health Education, research funding, and advocacy. The AHA employs thousands of individuals and engages countless volunteers, all working towards a common goal of improving health outcomes for all individuals, regardless of their background. The AHA is committed to diversity, equity, and inclusion, ensuring that its workforce reflects the communities it serves. As the AHA celebrates its Centennial year, it continues to innovate and adapt to meet the changing needs of society, striving to create a healthier future for everyone, everywhere.

Job Overview:
The Development Coordinator position is a temporary, remote role that plays a crucial part in supporting the American Heart Association's Kids Heart Challenge initiative. This position involves creating classroom challenge leaderboards and messaging for approximately 2000+ Classroom Challenge Schools. The coordinator will be responsible for managing a series of four emails for each school, ensuring effective communication and engagement. The role is primarily behind-the-scenes, providing essential support to staff and requires proficiency in using company software. The position is designed for five hours a day, five days a week, with morning hours being ideal but flexibility is essential. This non-exempt hourly position entails a 25-hour work week, with a preference for early morning hours. The AHA emphasizes work-life harmonization, offering resources and support to help employees balance their professional and personal lives effectively.

Duties and Responsibilities:
The Development Coordinator will have a variety of responsibilities aimed at ensuring the smooth operation of the Kids Heart Challenge initiative. Key duties include:

• Regularly meeting with directors and volunteers to maintain open lines of communication and ensure that objectives are being met.
• Providing high-quality service by responding to customer inquiries in a knowledgeable and timely manner, both internally and externally.
• Assisting Directors, Senior Directors, Vice Presidents, and Senior Vice Presidents with various tasks as needed.
• Preparing presentations, correspondence, and documentation promptly, including taking meeting minutes.
• Working independently and collaboratively on special projects that may be nonrecurring or ongoing.
• Entering, maintaining, and reporting on critical data related to donor information, payments, events, and prospects.
• Conducting general Data Entry in the Association's data Management Systems, ensuring accurate record-keeping and supervising data for completeness and accuracy.
• Generating reports as required and being available for occasional evening and weekend work as needed.

Required Qualifications:
To be considered for the Development Coordinator position, candidates must possess at least one year of experience in administrative work, project Coordination, or Event Management systems, demonstrating strong attention to detail. Preferred qualifications include experience in event planning and organizing, as well as proficiency in web conferencing software such as Zoom and Microsoft Teams. Candidates should have intermediate skills in Microsoft PowerPoint, Word, and Excel, with advanced knowledge being preferred. The ability to manage multiple tasks concurrently, evaluate situations objectively, and develop effective solutions is essential. Strong interpersonal skills are required to interact with all levels of AHA staff, volunteers, and the public, fostering relationships both within and outside the organization. Candidates should be respectful, self-motivated, resourceful, and adaptable to change, with a validated ability to respond quickly to evolving responsibilities and expectations. Knowledge of report preparation and proofreading is also necessary, along with access to reliable transportation for travel to events within the coverage area.

Educational Background:
While specific educational requirements are not explicitly stated, candidates are generally expected to have a background that supports the skills and experiences outlined in the qualifications section. A degree in a relevant field such as communications, business Administration, or nonprofit management may be beneficial but is not strictly required. The emphasis is placed on practical experience and demonstrated capabilities in administrative and project coordination roles.

Experience:
Candidates should have at least one year of relevant experience in administrative roles, project coordination, or event management. This experience should include a strong focus on detail-oriented tasks and the ability to manage multiple projects simultaneously. Experience in nonprofit organizations or similar environments is preferred, as it aligns with the mission and values of the American Heart Association.

Languages:
While the job posting does not specify mandatory languages, proficiency in English is essential for effective communication within the organization and with external stakeholders. Additional language skills may be considered an asset, particularly in diverse communities served by the AHA.

Additional Notes:
This position is part-time, with a total of 25 hours per week, and is classified as non-exempt. The hourly pay ranges from $25.50 to $28.00, depending on experience, with geographic differentials potentially affecting compensation. The American Heart Association is committed to professional development, offering access to various resources, including HeartU, the Association's online university. The AHA promotes a culture of diversity, equity, and inclusion, ensuring that all employees feel valued and respected. The organization encourages applicants from diverse backgrounds and is committed to providing equal employment opportunities.