Job Advertisement

Position Title: Development Coordinator
Location: White Plains, remote
Country: United States
Deadline Date: Not specified

Job Details

Job Posting Organization:
The American Heart Association (AHA) is a leading organization dedicated to fighting heart disease and stroke. Established in 1924, the AHA has grown to become a prominent force in health advocacy, education, and research. With a mission to be a relentless force for a world of longer, healthier lives, the AHA operates in all 50 states and has a presence in over 70 countries. The organization employs thousands of individuals and engages millions of volunteers, all working towards improving cardiovascular health and reducing health disparities. The AHA is committed to diversity, equity, and inclusion, ensuring that everyone has access to quality health care and the opportunity for a healthy life.

Job Overview:
The Development Coordinator position is a temporary, remote role that plays a crucial part in supporting the American Heart Association's Kids Heart Challenge. This role involves creating and managing classroom challenge leaderboards and messaging for approximately 2000+ Classroom Challenge Schools. The coordinator will be responsible for drafting a series of four emails for each school, ensuring effective communication and engagement. The position requires a commitment of five hours per day, five days a week, with a preference for morning hours, although flexibility is essential. This role is primarily behind the scenes, supporting staff and ensuring that the objectives of the program are met efficiently and effectively. The Development Coordinator will also have access to various resources and training opportunities to enhance their skills and contribute to the organization's mission.

Duties and Responsibilities:
The Development Coordinator will have a variety of responsibilities, including but not limited to:

• Regularly meeting with directors and volunteers to maintain open lines of communication and ensure that objectives are being achieved.
• Providing high-quality service by responding to customer inquiries in a knowledgeable and timely manner.
• Preparing presentations, correspondence, and documentation, including meeting minutes, in a timely manner.
• Working independently and collaboratively on special projects as needed.
• Entering, maintaining, and reporting on critical data related to donor information, payments, events, and prospects.
• Performing general Data Entry and ensuring accurate record-keeping in the Association's data Management Systems.
• Generating reports and supervising data for completeness and accuracy.
• Being available for occasional evening and weekend work as required.

Required Qualifications:
Candidates must possess at least one year of experience in administrative work, project Coordination, or Event Management, with a strong attention to detail. Proficiency in using web conferencing software such as Zoom and Microsoft Teams is essential. The ability to manage multiple tasks concurrently and intermediate skills in PowerPoint, Word, and Excel are required, with advanced knowledge preferred. Candidates should demonstrate the ability to evaluate situations objectively, make effective decisions, and develop alternative solutions. Strong interpersonal skills are necessary to interact with all levels of staff, volunteers, and the public. A respectful, self-motivated, and resourceful attitude is essential, along with a willingness to adapt to a flexible work environment. Knowledge of Report Preparation and proofreading is also important.

Educational Background:
While specific educational requirements are not explicitly stated, a background in administrative support, Project Management, or a related field is preferred. Candidates should have a solid understanding of Data Management and reporting, as well as experience in event planning and coordination.

Experience:
The position requires at least one year of relevant experience in administrative roles, project coordination, or event management. Experience in nonprofit organizations and familiarity with digital event production are preferred but not mandatory. Candidates should be comfortable working in a fast-paced environment and managing multiple responsibilities simultaneously.

Languages:
While no specific language requirements are mentioned, proficiency in English is mandatory. Additional language skills may be beneficial but are not explicitly required for this position.

Additional Notes:
This is a part-time, non-exempt hourly position with a commitment of 25 hours per week. The hourly pay ranges from $25.50 to $28.00, depending on experience, with geographic differentials potentially affecting compensation. The American Heart Association emphasizes professional development opportunities, including access to their corporate university, HeartU, and various Employee Resource Groups (ERGs). The organization is committed to Health Equity and aims to advance cardiovascular health for all individuals, regardless of their background. The position is remote, allowing for flexibility in work location, and candidates must be at least 18 years old and pass a background check.