Solidarites International

Deputy Finance Coordinator

Solidarites International

Job Description


  • Job number: SRH05371

  • Domaine de competence: Administrative and finance management
  • Statut: Salarié
  • Type de poste: Overseas missions
  • Country: Ukraine
  • Contract Type: Short term contract

    About us

    Desired start date: 18/06/2023
    Duration of the mission: 6 months
    Location: Ukraine, Kyiv

    SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their Basic Needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to Drinking Water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 2500 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.

    About the mission

    The conflict in Ukraine has seen a dramatic and rapid escalation since 24th February 2022 with massive multidimensional attacks from Russian troops throughout Ukraine, from the East, North, and Southern borders that affected a large part of the country including the capital, Kyiv. This attack has been immediately followed by massive displacements, and more than 4 500 000 Ukrainians have taken refuge in neighboring countries. About 6 500 000 are internally displaced, mostly in the Western part of the country. In the East, impacts of the conflict are felt and humanitarian operations support people remaining on the frontlines.

    SI strategy is to support the population in transit, the IDPs where they are settling and the population on the frontline directly affected by the ongoing conflict through a multisectoral approach including WaSH, Shelter, NFI, Food Security, and Multi-Sectoral Cash activities.

    Mission: size, bases, budget, number of expatriates and national staff:

    The Coordination in Kyiv was the last base opened in the country around September-October 2022. Prior to that SI opened and developed activities in Lviv, Uman, Odesa, Mykholaiv, Dnipro, Donetsk, and Kharkiv. From November 2022 SI also opened activities in Kherson. The mission is also supervising and supporting projects in Moldova with a base in Chisinau working for Ukrainian refugees and host communities.

    The budget projected was approximately 30 million for 2022-2023 (from the start to mid-2023). SI expects to support the Ukrainian population in both countries for an expected amount of 24M EUR.

    The budget projected was approximately 30 million for 2022-2023 (from the start to mid-2023). SI expects to support the Ukrainian population in both countries for an expected amount of 24M EUR.

    The setup of the mission is the following:

  • One coordination based in Kyiv
One operational base in Lviv Oblast and sub-base in Uman Raion (Cherkasky Oblast) focusing on IDPs response One operational base in Mykolaiv with a sub-base in Odesa focusing on humanitarian aid delivery to populations in need in Mykolaivska, Khersonska and Odeska Oblasts. One operational base in Dnipro

One operational base in Kharkiv

These two bases are focusing on humanitarian aid delivery to Eastern Oblasts (Dnipropetrovska, Kharkivska, Donetska, Luhanska, Zaporizka) and support to IDPs.

One operational base in Chisinau (Moldova) focusing on refugee response.

Key current donors include BHA, ECHO, UNICEF, UHF, and CDCS.

The mission is evolving and currently counts around 40 expatriates and 130 national employees.

About the job

General objective:

Under the management of the Coordinator" id="link" class="link">Finance Coordinator, the Deputy Finance Coordinator will direct and coordinate all financial services associated with the mission. He/She is responsible for the mission’s financial balance. He/She’s responsible of the grants related financial topic such as proposal and reports. He/she will monitor adherence to Solidarités administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place. He/she is the point of reference for the mission, and the link between headquarters and the mission for all financial matters.

Specific stakes and challenges

Grant management: The Financial Reporting is recovering from important delays

the Finance Coordinator will have to support the stabilization of this running activities and maintain the move already initiated to position the bases into the proposal exercise. Implementing partnership is also a key challenge of the mission and the Finance Coordinator will need to strengthen the financial monitoring tools implemented on the mission.

Boussole Monthly Cycle : Update and coordinates the updates of the budget follow-up tool.

Your profile

Education and academic background:

2 years proven experience in a similar position required. Previous experience at Finance coordination position with significant financial volume (> 10 millions EUR at least recommended), multiplicity of donor’s Proven experience in team management, team structuring; Proven experience in training & Capacity Building; Previous experience with SI would be an asset

Specific skills and experience:

Knowledge in Financial Management; Knowledge in Audit management; Knowledge of ECHO / BHA, UN agencies & other donors Assistance Policies, guidelines and financial reporting requirements Knowledge of Solidarités International rules and procedures in terms of all administrative matters preferred but not essential


Full working proficiency in English (read, spoken & written)

SI will offer you

A salaried position:
According to experience, starting from EUR 2420 gross per month (2200 base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem of 700 €.

SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with a USD 850 break allowance, allocated by Sl). To these breaks periods, SI grants one (1) additional rest day per month worked.

Insurance package: Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.

Application process

Do you recognize yourself in this description? If yes, please send us your CV and cover letter!

Please note that CV-only applications will not be considered, and that the vacancy may close before the deadline.

Thank you for your understanding.

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