United Nations Development Programme (UNDP)

Consultant (Support for Undp Accelerator Lab Urban Biodiversity Frontier Challenge)

United Nations Development Programme (UNDP)

Job Description

  UNDP Global Mission Statement:

UNDP is the UN’s Global Development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. UNDP works in about 170 countries and territories, working with national counterparts on their own solutions to global and national development challenges.

Organisational Context

Over the last 30 years, Malaysia has witnessed rapid urbanization: our urban share of the national population has risen from 50% in 1991 to 76% in 2019. While cities drive socio-economic growth, unsustainable urbanisation remains a complex problem. An important component of sustainable cities is urban greenspace and Biodiversity, which have been shown to support health and well-being. Malaysia’s National Policy on Biological Diversity (NPBD) 2016-2025 saw the landmark inclusion of urban biodiversity into national policy. However, there remain many gaps in the norming and mainstreaming of urban biodiversity and its value.

The Urban Biodiversity Frontier Challenge (UBFC) is an initiative under UNDP Malaysia’s Accelerator Lab with the aim of identifying and Mapping urban ecosystems and habitats, along with their biodiversity, especially those that may be “under the radar”; as well as surfacing preliminary insights into the norms, values, attitudes and perceptions of various stakeholders towards urban biodiversity. This project will help prepare UNDP Malaysia to provide timely and cutting-edge policy input for urban development, particularly by exploring urban habitats where biodiversity data is lacking. The UBFC is best understood as a research sprint drawing on both hard and soft social-ecological data: not exhaustive, but with the aim of providing early insights for further development. In the long run, we aim to strengthen biodiversity as a nature-based solution for sustainable and resilient cities, in accordance with the mechanisms of change outlined in UNDP’s 2020 Human Development Report.

The scope of the project will be focused on gathering, analysing and amplifying crowdsourced urban biodiversity data. It is proposed that this project be executed in three sites—at least one of which should be a town or city in Sarawak. UNDP Malaysia is seeking to contract the services of a consultant with expertise and experience in citizen science, placemaking and Community Engagement on urban environmental issues, as well as project/Event Management, to support the implementation of the UBFC. As this project is also intended to develop and strengthen UNDP’s institutional networks and community engagement capacity, Individuals with networks not currently engaged with the UN system and who can link UNDP to new partners are highly encouraged to apply.

Duties and Responsibilities

Duties and Responsibilities

Under the overall supervision of the Head of Exploration, Accelerator Lab and in close cooperation with the Accelerator Lab Team, the selected consultant will be tasked to support/provide services listed further in this Terms of Reference.

The consultant will be obligated to obtain approval for all actions which will be undertaken and may not act on behalf of UNDP Malaysia unless otherwise requested and approved by the supervisor. The consultant is expected to ensure Coordination and timely information sharing and reporting aiming to enable effective and efficient project implementation.

The expected scope of work will be to:

  • Plan, Design and execute a public engagement campaign (PEC) to crowdsource urban biodiversity data, with the aim of producing quality data representative of diverse habitats and locations across all project sites (three proposed cities). The consultant should suggest appropriate tools and platforms to support mass ‘citizen mapping’ of urban biodiversity, noting that public accessibility and user-friendliness as important considerations;
  • Prepare, where relevant, toolkits to facilitate participation in the PEC and documentation of urban biodiversity;
  • Prepare and execute a communications plan to support the PEC, including design of relevant collateral and assets;
  • Analyse and unpack the findings of the PEC—visualising data, probing norms and values, and documenting participants’ perceptions and learnings;
  • Conduct Data Collection, Analysis and reporting using other data types and sources—e.g., spatial, qualitative and quantitative—to contextualise the PEC’s findings, adding further insight and nuance to the diversity of urban habitats as well as social norms and values of biodiversity;
  • Compile, organise and file all raw data, handed over to UNDP in a digital archive;
  • Coordinate and liaise with project partners in the various project locations;
  • Produce a layperson-friendly e-publication/microsite (in English and Bahasa Malaysia) to communicate project findings and spark reimagination of urban biodiversity norms and values. Where possible, this document should incorporate elements such as social-ecological cartography, interactive maps, photo voice, quantitative data, stories and narratives, and ethnography. The document should list challenges to further unpack; reveal and probe assumptions about urban biodiversity; and include recommendations for whole-of-society action (ranging from simple to more complex actions) moving forward;
  • Produce relevant outputs/products to support post-PEC outreach and engagement, including (but not limited to) a short video to communicate findings and insights from the PEC and associated research activities;
  • Plan and execute a virtual public engagement/closing event to share findings of the PEC and associated studies with relevant stakeholders;
  • Prepare a final report on the execution of this project, discussing results and lessons learned.
***Once hired, the consultant should propose appropriate methodologies with detailed workplan for all of the above, noting that final methodologies are to be decided in consultation with UNDP.

Reporting

Reporting is considered as the formal presentation of relevant indicators / information and is related to service delivery under these Terms of Reference. The consultant is expected to provide reports for approval by the designated representatives. Following reports are required, as listed in the Scope of Work: 1. Fortnightly WIP (work in progress) meetings with the Head of Exploration and/or relevant Accelerator Lab colleagues and/or Programme/Operations colleagues and/or Management colleagues. The consultant is also expected to prepare and submit a brief written progress update to the supervisor before the fortnightly update meeting.

2. The consultant is expected to submit three reports:
  • Inception report – outlining the workplan to execute the project, including the strategy for the public engagement campaign and communications plan. (15 April 2021)
  • Progress report – on public engagement campaign and associated research activities. (1 June 2021)
  • Final report – submitted upon completion of services, no later than 2 weeks before the end of the contract. The final report should contain full account of project execution and handover of all project assets (including collateral, data and other outputs). (15 September 2021)
Deliverables

Deliverable 1: An inception report with the workplan to execute the project, including the strategy for the public engagement campaign and communications plan.

15 April 2021 Deliverable 2: Progress report on public engagement campaign and associated research activities.

1 June 2021 Deliverable 3: Completion of e-publication/microsite combining results of public engagement campaign and associated research activities (e.g., social-ecological cartography, quantitative data, stories and narratives, and ethnography).

15 July 2021 Deliverable 4: Completion of virtual public engagement/closing event (including launch of video).

15 August 2021 Deliverable 5: Final report; including full account of project execution and handover of all project assets (including collateral, data and other outputs).

15 September 2021 The consultant will use their equipment and software. The submission of the final deliverable should be no later than 15 September 2021.

Intellectual Property

All information and production of the knowledge product to the assignments, as well as outputs produced under this contract, shall remain the property of UNDP who shall have exclusive rights over their use. The products shall not be disclosed to the public nor used in whatever format without written permission of UNDP.

Price Proposal and Schedule

Candidates shall quote a lump-sum “all-inclusive” fee for the completion of each deliverable. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the lump-sum submitted in the proposal. Payments shall be done upon verification of completion of deliverables and approval by the IC’s supervisor.

The lump-sum price is fixed regardless of changes in the cost components. The payment breakdown is as follow:
  • First Tranche – 20% upon submission and approval of Deliverable 1 (“Inception Report”)
  • Second Tranche – 30% upon submission and approval of Deliverable 2 (“Progress Report”)
  • Third Tranche – 20% upon submission and approval of Deliverable 3 (“Completion of e-publication/microsite”)
  • Fourth Tranche – 20% upon submission and approval of Deliverable 4 (“Completion of virtual public engagement/closing event”)
  • Fifth Tranche – 10% upon submission and approval of Deliverable 5 (“Final Report”)
Due to Movement Control Order, travel may not be possible.  However, in the case where travel is absolutely required and the consultant is needed to travel beyond the Klang Valley, Kuala Lumpur and Putrajaya area or beyond the state border where the consultant resides, the expenses will be paid by UNDP Malaysia per UNDP travel rules and regulation. The consultant will need to discuss and obtain approval from the supervisor at least a week before the expected travel date.

Competencies

Corporate Competencies

  • Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability
  • Demonstrates diplomacy and tact in dealing with sensitive and complex situations
  • Strong communication, team building, interpersonal, analysis, and planning skills
Professionalism

  • Demonstrates professional competence and mastery of the subject matter
  • Demonstrated ability to negotiate and apply good judgment
  • Shows pride in work and in achievements
  • Is conscientious and efficient in meeting commitments, observing deadlines and achieving results
Planning & Organizing

  • Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
  • Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines
  • Establishes, builds and maintains effective working relationships with staff, partners and beneficiaries to achieve the planned results

Required Skills and Experience

Education: 

  • Bachelor’s degree in a related field, e.g., life sciences, earth sciences, social sciences, urban studies, architecture, or science & technology policy;
  • An advanced university degree (Masters or PhD) in a relevant field will be an advantage.
Experience:

  • Minimum 3 years of practical experience in the field of citizen science;
  • Proven track record in undertaking participatory action research, including executing community- and user-centred activities;
  • Proven track record in undertaking interdisciplinary research and outreach, with competency in both scientific and social-scientific analysis and working knowledge of social science and humanities (i.e., non-scientific) perspectives on environment, ecosystems and/or biodiversity;
  • An established portfolio of public campaigns, communications material, creative/artistic outputs, and/or research products (e.g., peer-reviewed journal articles, books, guides, blogs, videos, websites and social media collateral), with high aesthetic quality, production values and layperson-friendliness;
  • Experience in social media campaigns and engagement;
  • Experience engaging with policy- and other decision-makers (including but not limited to government stakeholders);
  • Well-established networks with national and sub-national NGOs/CSOs/CBOs;
  • Strong institutional links to academia and/or policy networks, with capacity to document, disseminate and scale learnings;
  • A clearly articulated value statement of how undertaking of this assignment will build the consultant’s capacities and capabilities in urban ecology, biodiversity conservation and/or citizen science, as well as how they will help develop and strengthen UNDP’s institutional networks and community engagement capacity.
Language Requirement:

Excellent command of the English language (particularly writing) and proficient in Bahasa Malaysia.

DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS

Interested individual applicants must submit the following documents/information to demonstrate their qualifications:
  1. Document 1 : Letter of Confirmation of Interest and Availability at  https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Template%20of%20Letter%20of%20Interest.docx;
  2. Document 2: Technical Proposal: Brief description of why the individual considers themselves as the most suitable for the assignment, and a methodology on how they will approach and complete the assignment; and 
  3. Document 3: Financial Proposal at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Financial%20Proposal-%20AccLAB.docx .that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided.  If an Offeror is employed by an organization/company/institution and expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP.
  4. Document 4: Personal CV or P11 including areas of expertise and past experiences in similar projects and at least three (3) references at https://www.my.undp.org/content/dam/malaysia/docs/Procurement/P11%20for%20Consultant_Optional.docx
  5. Please submit this information in one file as Document 1, 2, 3, and 4.The system will only accept one attachment , please merge all documents and submit as one file.
  6. Applicants must reply to the mandatory questions asked by the system when submitting the application.
  7. Candidates who fail to submit all the information requested above will be disqualified.
How to Apply:

  • Kindly download the Letter of Confirmation of interest and availability, Financial Proposal Template?and General Terms & Conditions mentioned below;
  • Read and agree to the General Terms & Conditions (refer to below link);
  • Click the ‘apply’ icon and complete what is required;
  • Scan all documents into 1 pdf folder and then upload;
  • For clarification question, please email to procurement.my@undp.org. The clarification question deadline is three (3) days before the closing. When emailing for clarification questions, please put "MyIC/2021/008"as the subject matter.
General terms & conditions to be downloaded:

  • The General Terms & Conditions for Individual contract is available at: https://www.my.undp.org/content/dam/malaysia/docs/Procurement/AC_AntiFraud_General%20Conditions%20of%20Contract%20for%20Individual%20Contracts%20(2).pdf
Reimbursable Loan Agreement (RLA): A legal instrument between UNDP and a Company/institution, according to which, the latter makes available the services of an individual delivering time-bound and quantifiable outputs that are directly linked to payments
  • The General Terms & Conditions for Reimbursement Loan Agreement is available at:https://www.my.undp.org/content/dam/malaysia/docs/Procurement/Reimbursable%20Loan%20Agreement%20_%20Terms%20&%20Conditions.pdf
Incomplete proposals may not be considered. Only short-listed candidates may be contacted, and successful candidates will be notified.

Evaluation Method and Criteria

Only candidates which are responsive and compliant will be evaluated, Individual Consultants will be evaluated based on the following methodology; Combined Scoring method:

The award of the contract shall be made to the candidate whose offer has been evaluated and determined as a) responsive/compliant/acceptable, and b) having received the highest score out of a set of weighted technical criteria (70%) and financial criteria (30%).

  • The technical criteria consist of qualification review (education, experience, capabilities, language) [max. 100 points]
  • A financial score shall be computed as a ratio of the proposal being evaluated against the lowest priced qualified proposal received by UNDP for the assignment, and will be based on a maximum of 30 points.
Technical Criteria for Evaluation (Maximum 100 points)

  • Criterion 1: Education – Max 15 points;
  • Criterion 2: Working experience – Max 40 points
  • Criterion 3: Analytical, research, and writing abilities – Max 35 points
  • Criterion 4: Excellent command of English – Max 10 points
Only candidates obtaining a minimum of 70 points for technical criteria (approx. 70% of the total technical points) would be considered for the Financial Evaluation.

For those passing the technical evaluation above, offers will be evaluated per the Combined Scoring method: a)  Technical evaluation (70%) b)  Financial evaluation (30%) The application receiving the Highest Combined Score will be awarded the contract.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, aboriginal groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

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