United Nations Environment Programme (UNEP)

Consultant (Assist Unep in The Preparation of The Verification Report of HCFC Consumption)

United Nations Environment Programme (UNEP)

Job Description

Posting Title: Consultant to assist UNEP in the Preparation of the Verification Report of HCFC consumption in Grenada Department/Office: United Nations Environment Programme Duty Station: PANAMA CITY Posting Period: 18 January 2021 - 02 February 2021 Job Opening Number: 21-United Nations Environment Programme-148251-Consultant United Nations Core Values: Integrity, Professionalism, Respect for Diversity Result of Service 2. Objective.

To assist UNEP in the verification of HCFC consumption in Grenada for the years 2016-2020.

To assist UNEP in development of the Verification Report document of HCFC consumption in Grenada for the years 2016-2020.

Related to verification report: 1. Technical assistance in the reviewing verification report (1 report for ExCom-87). The verification of national consumption targets for the multi-year agreements are to be in line with the Guidelines approved by ExCom at its 46th meeting (Annex XIII).

2. Preparing Draft of Verification report on the implementation of the HCFC phase- out management plan in Grenada (Inventory code - GRN/PHA/82/TAS/26). The verification of national consumption targets for the multi-year agreements are to be in line with the Guidelines approved by ExCom at its 46th meeting (Annex XIII) and based on requirements in ANNEX 1 of this ToR.

UNEP will engage an independent consultant to assist in the verification of HCFC consumption in Grenada for the years 2016-2020 as follows: a. To develop the work plan for conducting verification of HCFC consumption and liaise with relevant national stakeholders to inform methodologies and procedures for conducting verification of HCFC consumption, as well as the required cooperation and support; b. To review the national legislation, policies and procedures on the control and management of ozone depleting substance (ODS) import and export and to conduct an assessment of the existing licensing and quota system to control HCFC import and export; c. To review official statistics, original documents on ODS import and export such as contract, licensing, quota, invoice, customs declaration form, sales records, etc. maintained by different sources e.g. the NOU, the Customs Department, and importers and to analyze and cross-check all the original and the statistics data through interview and on-site visit; d. To prepare Grenada's verification report for the years 2016-2020 on HCFC consumption based on the above review following the Executive Committee's Guidelines for the Verification of National HCFC Consumption Targets of Multi-year Agreements and get it finalized and submitted to UNEP following consultation with UNEP; e. To provide clarification and further information as required by UNEP during the review process by the Multilateral Fund (MLF) Secretariat.

The consultant shall liaise through UNEP with the NOU and national stakeholders to discuss (i) the draft work plan, (ii) verification procedures and proposed timeline for conducting verification, (iii) roles and responsibility of each stakeholder during verification especially the required information/data need to be provided for the verification.

Conducting Verification 1. Review the national legislation, policies and procedures on ODS import and export and to assess the existing licensing and quota system to control HCFC import and export.

The consultant shall review national legislation, policies and procedures on ODS imports/exports, such as:
  • Channel of communication between NOU, the Customs Department and importers;
  • Authorized list of importers/exporters and, where available, distributors;
  • Conditions of issuing licenses;
  • Administrative procedures and documentation;
  • System of monitoring and reporting on exports of ODS;
  • Sanctions or penalties to be imposed on violation of legal regulation;
  • Mechanisms and capacity for prosecution and Harmonized Tariff Nomenclature and Coding System of Grenada in order to identify ODSs and ODS mixtures;
  • Procedures to be applied in case of suspicious shipments; and
  • Sampling or other identification methods used.
Under this task, the consultant shall:
  • Describe and summarize regulation related to the control, restrict or ban the import of ODS and ODS-based equipment e.g. authority enforcing the regulation and how the regulation is being enforced by authority.
  • Describe and summarize the process of issuing licenses: Issues to be addressed are e.g. how is the quota for a given year set; who can apply for a quota; who is responsible to grant or refuse the application; what are the criteria to make such a decision; how is the decision communicated to the applicant and other relevant stakeholders; is the process legally defined in a regulation. It should clarify whether there are only one or several authorities who can issue licenses. It should be clear whether there is a legal basis to refuse licenses to ineligible applicants or to eligible applicants once the quota is exhausted;
  Describe and summarize the information on administrative procedures, i.e. whether Harmonized Tariff Nomenclature and Coding System of Grenada can differentiate between the different HCFCs (pure and contained in blends) and HCFC-141b contained in imported pre-blended polyols where applicable. It should also verify whether customs have been provided with a detailed list of HCFCs, HCFC blends and trade names, and whether this list is available and used at the points of entry; and Conduct an assessment of the quota, licensing, import/export control and monitoring and reporting system. This should cover e.g. whether current customs officers at the relevant ports of entry possess the necessary information to enact the controls, whether importers do not ship consignments to the country without having already obtained an import license and similar issues. Concerning the HCFC-141b contained in pre-blended polyols, it should verify whether customs officers have the capacity to identify these imports, and whether they were trained to do so (training, reporting lines). The verification should clarify whether problems like handling a typical event (use of still-valid previous-year licenses, imports deemed to take place at year-end but actually taken place in a new year) are covered by the regulatory set-up in the country.

Review official statistics on import and export maintained by different sources and to analyses and compare such the statistics. The consultant shall review official statistics and original data on imports/export maintained by the NOU, the Customs Department, representative samples of reports from importers/exporters, and where available of distributors. The consultant shall conduct necessary on- site visit and interview, and Analysis and cross-check various data collected from different sources comprising of: Quotas issued by authority versus actual quotas used; The actual amount of HCFCs imported/exported versus license issued to importer/exporter by shipment and by importer/exporter (the results can be given in a summary if required by stakeholders, but a case-by-case comparison need to be carried out as a basis). This should be verified from data received from the NOU, the Customs Department and importers.

The actual import and export of HCFCs verified with the reported data in both the country programme and Article 7 data reports (to the degree relevant at the time of the verification), as well as with the consumption targets specified in Appendix 2-A of the Agreement.

Discrepancies, where found, should be investigated and the reason for the discrepancy should be provided in the report. The report should list perceived shortcomings and suggest improvements to the system.

The consultant shall verify whether HCFCs not listed in Appendix 1-A are not being imported, or quantify the imports, if any, of HCFCs not listed.

2. Preparation and Submission of Verification Report Preparation and submission of draft Grenada verification report.

The consultant shall prepare and submit the draft verification report for Grenada for the years 2016-2020 to UNEP.

The verification report must be produced in English and shall:
  • Describe the detailed steps and procedures taken to conduct the verification;
  • Summarize all aspects of national legislation and policies regarding licensing system, process of issuing licenses, information on administrative procedures and assessment of the licensing, quota, import control and monitoring system including those designed to ensure achievement of the consumption targets in the Agreement;
  • Cross-check data collected from different sources, e.g., amounts reported by importers, NOU and the Customs Department. Discrepancies, where found, should be investigated and the reason for the discrepancy should be provided in the report;
  • Describe issues and problems encountered while implementing the current import/export licensing in the country (e.g. deviations between data from different sources, showing transfer errors, or establishing that reporting was referring to licensed amounts where actual imports should have been reported, among others). The report should also suggest how these issues and problems could be addressed;
  • Provide detailed data demonstrating and confirming whether the consumption target in the Agreement was achieved, whether there is existence of an operational licensing and quota system for HCFC imports and exports and whether the system is capable to ensure the country's compliance with the targets as set out in the Agreements between Grenada and the ExCom.
  • Finalization and submission of Grenada's HCFC Verification Report for the years 2016-2020. After receiving comments from UNEP and observations from the NOU, the consultant shall review and, based on his/her professional judgment, to finalize the verification report. The consultant shall submit the report to UNEP.
3. Support UNEP in the provision of information as requested from the Montreal Protocol MLF Secretariat.

The consultant will also need to assist UNEP to timely clarify and respond issues and questions raised by the MLF Secretariat during its review, and make necessary changes following discussion and agreement with the MLF Secretariat.

Outputs: Product No. 1: Digital document containing the work plan for conducting verification of HCFC consumption and outlines of the report for Grenada. Approval of these documents will be held by the UNEP OzonAction Officer-in-Charge for the Caribbean Network.

Product No. 2: Digital document containing the draft verification report of Grenada that incorporates the Government's and UNEP's comments. Approval of these documents will be held by the UNEP OzonAction Officer-in-Charge for the Caribbean Network.

Product No. 3: Digital document containing the final document of the verification report for submission to the ExCom- 87. Approval of these documents will be held by the UNEP OzonAction Officer-in-Charge for the Caribbean Network Work Location Home-based Expected duration 11 months Duties and Responsibilities 1. Purpose.

The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment.

The UNEP Regional Office for Latin America and the Caribbean (ROLAC), located in Panama City, works closely with the 33 countries of the region and its activities are integrated into the Medium Term Strategy and the Programme of Work approved by the United Nations Environment Assembly (UNEA).

UNEP is an Implementing Agency of the Multilateral Fund for the Implementation of the Montreal Protocol on Substances that Deplete the Ozone Layer. UNEP's OzonAction's Compliance Action Programme (CAP) provides global management services to ensure that National Ozone Units (NOUs) are provided adequate Advisory Services, Capacity Building and technical assistance to implement activities approved by the Multilateral Fund's Executive Committee. At the same time, the global programme management services ensure that the Executive Committee receives timely, accurate, relevant and high-quality project proposals, financial and substantive reports, and information about the implementation of actions on the ground.

UNEP's Business Plan for the years of 2020-2022 (UNEP/OzL.Pro/ExCom/84/29) is endorsed at the ExCom-84 (Decision 84/49). Through the activities identified in this Business Plan, UNEP will assist the countries with implementing their HCFC phase-out responsibilities including preparing for the 2020 target and subsequent reduction steps, strengthening the government institutions in Article 5 countries responsible for implementing and reporting on their national strategies to comply with the Montreal Protocol, and sustaining Article 5 countries' compliance with ozone depleting substance (ODS) phase out targets already met.

The ExCom approved funding to conduct the verification of national HCFC consumption as part of the activities for the implementation of the HPMP in Grenada at the 82nd Meeting. This approved verification project is for UNEP to implement (inventory codes - GRN/PHA/82/TAS/26. Submission of HCFC verification reports, demonstrating that Grenada has met all agreed targets in the Agreement and are acceptable to ExCom, is pre-requisite for the release of next tranche funding under the HPMP project.

Based on the ExCom decision 82/51 (…to ensure that the verification reports covered all the years since the approval of the previous tranche, including the year of the approval of that tranche), the reports need to be submitted on the achievement of consumption targets of Grenada for the years 2017-2020. For this purpose, UNEP will engage an independent consultant to conduct verification of actual consumption of Annex C, Group I chemicals (HCFCs) and to prepare the verification reports considering various rules/guidance of the ExCom.

A national consultant is required to deliver global management services in providing technical assistance during the individual projects submission to the 87th Executive Committee (ExCom) meeting. A consultant also is required to assist UNEP in the verification of HCFC consumption in Grenada.

The Compliance Assistance Programme (CAP) of the UNEP /Latin America and Caribbean Regional Office team will support the task of the consultant through facilitating her/him with relevant information and data that facilitate conducting the above tasks satisfactorily, efficiently and timely.

The incumbent will be supervised by the UNEP Officer-in-Charge for the Caribbean Network (Ms. Donnalyn Charles) and will work from home.

Note on the Novel Corona Virus - Covid-19.

The rapidly changing nature of novel coronavirus COVID-19 has placed significant and increasing restrictions on the freedom of movement of people across the globe, within countries and across borders. Such restrictions make it very difficult for Consultants to conduct country missions or hold traditional national consultations and meetings pertaining to their assignments. UNEP cannot guarantee that missions will proceed as normal, however the functions are critical and can be carried out remotely on an initial basis, until travel restrictions are lifted".

The Consultant must therefore adopt the most effective and suitable modality for conducting their work, without compromising quality and efficiency, towards the completion of this consultancy. Grenada seeks a National Consultant, however should a national consultant not be available and an international Consultant is selected. If selected, candidates should carefully consider the circumstances before accepting UNEP's offer.

Qualifications/special skills Academic Qualifications: -First Degree: Environmental science/Environmental Policy/Engineering or similar.

Experience: - 5 years of demonstrated experience working in relation to the Montreal Protocol: institutions, policies and procedures.

Language: - Excellent written communication skills in English.

Additional Information To assist UNEP in the verification of HCFC consumption in Grenada for the years 2016-2020.

To assist UNEP in development of the Verification Report document of HCFC consumption in Grenada for the years 2016-2020.

No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS' BANK ACCOUNTS.

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