International Civil Aviation Organization (ICAO)

Chief (Safety and Air Navigation Audit Section)

International Civil Aviation Organization (ICAO)

Job Description

The Air Navigation Bureau (ANB) in ICAO is responsible for providing technical guidance to the Air Navigation Commission (ANC), the Council, and the Assembly. ANB provides technical expertise in aviation-related disciplines to States, industry and all elements of the Organization. The Bureau is also responsible for maintaining and implementing the Global Aviation Safety Plan (GASP) and Global Air Navigation Plan (GANP), including its aviation system block upgrades as well as producing yearly safety and air navigation status reports. The Bureau develops technical studies and proposals for Standards and Recommended Practices (SARPs), and Procedures for Air Navigation Services (PANS) for further processing by the governing bodies of ICAO. The Bureau also develops related procedures and guidance material. The Bureau also manages the ICAO Universal Safety Oversight Audit Programme (USOAP) that monitors all Member States on a continuous basis.

Through USOAP, the Bureau is responsible to identify safety deficiencies in Member States by conducting various USOAP activities such as safety oversight audits and ICAO Coordinated Validation Missions (ICVMs), assess associated Safety Risks, and develops assistance strategies. It is also responsible for reporting on audit findings and for determining the impact on aviation safety arising from the lack of effective implementation of the critical elements of a safety oversight system. The Bureau has a responsibility for the delivery of USOAP Training Courses including the development of e-learning activities to support the programme. The success of the USOAP Continuous Monitoring Approach (CMA) is therefore, dependent upon technical experts from ICAO, Technical Co-operation Bureau (TCB), Member States and international organizations, being trained and maintain their currency in the USOAP CMA methodology.

The incumbent will report to the Deputy Director, Monitoring and Oversight Branch, Air Navigation Bureau (DD/MO/ANB) and is responsible for the overall effective operation and Administration of USOAP CMA within the guidelines of the Quality Management System (QMS) and within the Safety and Air Navigation Oversight Audit (OAS) Section and for the conduct of the continuous monitoring activities in accordance with Doc 9735 — Universal Safety Oversight Audit Programme Continuous Monitoring Manual. S/He works independently in order to provide advice and prepare accurate and timely reports to support all work programmes.


Function 1 (incl. Expected results) Leads and manages the staff of the Section, achieving results such as: •Work with OAS staff to ensure the standardization and quality of USOAP CMA on-site and off-site activities and to foster innovation as needed.

•Maintain the highest level of ethics as well as harmonious relationships internally within the OAS Section as well as when interacting with other stakeholders, in line with ICAO core values and principles and in particular the ICAO Framework on Ethics and related documents.

•Provide relevant initial, recurrent and specialized training to OAS staff.

•Mentor and guide OAS staff to enhance their technical and soft skills and to contribute to staff development in general.

•Manage the performance of OAS staff.

•Coordinate OAS resources to ensure effective and efficient functioning of the OAS Section.

Function 2 (incl. Expected results) Manages and participates in the implementation of the ICAO Universal Safety Oversight Audit Programme Continuous Monitoring Approach (USOAP CMA) on-site and off-site activities, achieving results such as: •Participate in USOAP CMA on and off-site activities as team leader or team member.

•Periodically review and evolve the methodologies used for the USOAP CMA activities, in line with developments in aviation safety and safety oversight as well as in auditing and assessment techniques.

•Support the delivery of all planned USOAP CMA on-site and off-site activities within the prescribed time frame and within the approved programme deliverables.

Function 3 (incl. Expected results) Supports MO-wide activities, achieving results such as: •Support the development and update of the USOAP CMA activity plan.

•Ensure the implementation, and support the maintenance of the Quality Management System within the OAS Section and support the MO risk management process.

•Support the preparation and management of the MO budget.

•Participate in the Monitoring and Assistance Review Board (MARB) in accordance with established terms of reference.

•Support the continuous evolution of the USOAP CMA.

•Support the development of reports and working papers for the Secretary General, the Assembly, ICAO Council and the Air Navigation Commission, on the activities of the USOAP CMA.

•Support the conduct of analyses of results of USOAP CMA activity.

Function 4 (incl. Expected results) Liaises with, and facilitates cooperation with States and International and regional organizations in areas of mutual Interest, achieving results such as: •Liaise with ICAO Member States on issues related to the USOAP CMA, in particular in connection with on-site and off-site activities of the State concerned and related State action plans.

•Liaise with State’s administrations and other organizations, which have entered into an agreement with ICAO to assist the USOAP CMA by contributing experts or funding to ICAO safety oversight on-site activities and assignments.

•Liaise with ICAO Regional Offices (ROs), as required, on the functions to be carried out by the RO in relation to the USOAP CMA.

•Advance and support the interests of the USOAP CMA and enhance the level of sharing of information to continuously enhance the relevance and efficiency of the USOAP CMA.

•Conduct briefings and presentations within ICAO and to outside bodies.

•Represent ICAO in international and regional safety oversight-related meetings, conferences, symposia, and other events.

Function 5 (incl. Expected results) Performs other related duties, as assigned.


Professionalism: Advanced knowledge of safety oversight and Safety Management (State Safety Programme and Safety Management Systems). Knowledge of the USOAP CMA as well as of the Convention on International Civil Aviation, ICAO Standards and Recommended Practices (SARPs) and associated guidance materials. Good knowledge of civil aviation legislation, regulations and programmes. Knowledge of ICAO functions and its organization, structure and responsibilities. Knowledge of ICAO’s work aimed at enhancing global civil aviation safety, increasing capacity and improving efficiency of the global civil aviation system. Advanced knowledge of civil aviation issues and familiarity with the work of other related international organizations. Ability to produce reports and papers on technical issues and to review and edit the work of others. Initiative, judgement, tact, thoroughness and the ability to maintain harmonious working relationships in a multicultural environment with proven ability to work in a team environment.

Computer literacy in contemporary software. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Leadership: Serves as a role model that other people want to follow; empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvement; does not accept the status quo; shows the courage to take unpopular stands.

Judgement/Decision-making: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines that the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.


Essential An advanced level university degree (Master’s Degree or academic equivalent), preferably in aeronautics, or in a related field.

Desirable Qualification as team leader or team member in one or more types of USOAP CMA activities.

Work Experience

A minimum of twelve (12) years’ experience in senior positions in the field of aviation safety with an international or regional organization, national government, or aviation service provider is required.

A minimum of five (5) years’ experience in a State authority or Regional Organization as an inspector (in airworthiness, aircraft operations, personnel licensing, aerodromes, air navigation services) or as an aircraft accident and incident investigator is required.

A minimum of five (5) years’ experience as audit team leader or team leader in an aviation-related field is required.

Experience in managing and supervising a diverse team is desirable.

Experience in the development and delivery of training is desirable.

Experience in conducting and delivering services to international meetings is desirable.


Essential Fluent reading, writing and speaking abilities in English.

Desirable A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, Spanish).


Evaluation of qualified candidates may include an assessment exercise which may be followed by a competency-based interview.

Special Notice

The ICAO Assembly recently reaffirmed its commitment to enhancing gender equality and the advancement of women by supporting UN Sustainable Development Goal 5 “Achieve gender equality and empower all women and girls.” Female candidates are strongly encouraged to apply for ICAO positions, especially in the Professional and higher level categories.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration: Level P-5Rate Net Base Salary per annum + Post Adjustment (net) per annum(*) USD 89,837 USD 44,200 (*) Post Adjustment is subject to change.

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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