Job Description

The OTI Chief of Staff is a full-time Personal Services Contract (PSC) position at the GS-13 or GS-14 equivalent level and located in Washington, D.C. Offers for this position are due no later than February 17, 2021 at 1:00pm Eastern Time. For full information about this position, as well as instructions on how to apply, please read the entire solicitation at www.OTIjobs.net.

INTRODUCTION: The Chief of Staff must be able to articulate OTI’s vision and Business Model to, and collaborate with, a wide range of audiences both inside and outside the Office. The incumbent must possess an in-depth understanding of all aspects of political transition and stabilization programming, including management and implementation of grants under contracts.

The Chief of Staff facilitates effective executive management, facilitating communication, managing relationships, and facilitating and/or taking on high priority tasks and projects that are of high value to the office. By increasing the efficiency and communication between the Director’s Office and operations and program implementation staff, the role helps maintain a key office metric of agility to ensure effective implementation of political transition and stability programs. The incumbent must have the ability to take on a range of special projects that positively affect the implementation of OTI’s mission.

DUTIES AND RESPONSIBILITIES: At the GS-13 level:

  • Support strategic planning and decision making, anticipating supervisory requirements, raising awareness of key issues within the office and supporting efforts of the supervisor to maintain the direction of the office and manage organizational development and change efforts to ensure the Office’s ongoing, agile operational response. This includes supporting the supervisor and/or their designee in strategically preparing for meetings, providing Analysis, identifying key issues, preparing talking points, facilitating meetings, and following up on required actions;
  • Support the prioritization, tracking and Coordination of high priority tasks and projects that support the Office’s mission, ensuring follow up and adherence to strategic vision and priorities;
  • Assist in the development and/or maintenance of OTI program and/or operations processes, protocols, and guidance, and assist with the development of information management products and improved business practices for OTI based on research and experience based on political transition and stabilization program and operational lessons learned;
  • Advise on Office program budget processes and reviews;
  • Serve as a liaison with other bureau offices and the Department of State on program and policy direction;
  • Represent and articulate OTI’s mission and global programs to external stakeholders and visitors, including senior officials from international organizations, potential partners, bilateral donors and national and local foreign government officials;
  • Provide training and mentoring on OTI program operations implementation for OTI staff as required;
  • When required fill critical program needs in Washington, D.C. and the field by providing ad hoc support to new OTI country program start-ups and on-call technical assistance, and when required act as an Advisor, Team Leader, Division Chief or other team roles, within the office and/or bureau that directly affect the implementation of OTI’s mission;
  • Manage day-to-day tasks and/or supervise staff when required. Provide orientation, training and mentoring for staff supervised; assign work, explain how duties are to be performed to meet expectations, and communicate how the successful performance of those duties will be measured; evaluate staff performance; recognize good performance; communicate where performance needs to be improved; resolved complaints; and approve leave requests and timesheets as well as training, travel and program and operations requests; and,
  • Perform services under this scope of work at physical locations other than Washington D.C. OTI headquarters, including within other USAID offices, bureaus or other USG agencies not to exceed a period of six months.
At the GS-14 level:

  • Provide strategic planning and decision making, anticipating supervisory requirements, raising awareness of key issues within the office and supporting efforts of the supervisor to maintain the direction of the office and manage organizational development and change efforts to ensure the Office’s ongoing, agile operational response. This includes supporting the supervisor and/or their designee in strategically preparing for meetings, providing analysis, identifying key issues, preparing talking points, facilitating meetings, and following up on required actions;
  • Manage the prioritization, tracking and coordination of high priority tasks and projects that support the Office’s mission, ensuring follow up and adherence to strategic vision and priorities;
  • Support the development and/or maintenance of OTI program and/or operations processes, protocols, and guidance, and assist with the development of information management products and improved business practices for OTI based on research and experience based on political transition and stabilization program and operational lessons learned;
  • Advise on Office program budget processes and reviews;
  • Serve as a liaison with other bureau offices and the Department of State on program and policy direction;
  • Provide training and mentoring on OTI program operations implementation for OTI staff as required;
  • Represent and articulate OTI’s mission and global programs to external stakeholders and visitors, including senior officials from international organizations, potential partners, bilateral donors and national and local foreign government officials;
  • When required fill critical program needs in Washington, D.C. and the field by providing ad hoc support to new OTI country program start-ups and on-call technical assistance, and when required act as Team Leader, Division Chief or other team roles, within the office and/or bureau that directly affect the implementation of OTI’s mission;
  • Manage day-to-day tasks and/or supervise staff when required. Provide orientation, training and mentoring for staff supervised; assign work, explain how duties are to be performed to meet expectations, and communicate how the successful performance of those duties will be measured; evaluate staff performance; recognize good performance; communicate where performance needs to be improved; resolved complaints; and approve leave requests and timesheets as well as training, travel and program and operations requests; and,
  • Perform services under this scope of work at physical locations other than Washington D.C. OTI headquarters, including within other USAID offices, bureaus or other USG agencies not to exceed a period of six months.
MINIMUM QUALIFICATIONS: At a minimum, the offeror must have:

At the GS-13 level:
  1. A Master’s Degree with five (5) years of work experience;
OR A Bachelor’s Degree with seven (7) years of work experience; OR High School diploma or equivalent with ten (10) years of work experience; AND
  1. One (1) year of executive management, senior management team support and/or Business Development experience;
  2. Four (4) years of project management experience with a U.S. Government foreign affairs agency, international assistance organization, or non-governmental organization in Community Development, Economic Development, mediation/arbitration, Conflict Resolution, democracy and governance, international law, human rights activities, and/or political analysis;
  3. One (1) year of overseas field experience working in a developing country;
  4. One (1) year of experience with supervision, mentoring, training, and/or guiding staff.
At the GS-14 level:
  1. A Master’s Degree with seven (7) years of work experience;
OR A Bachelor’s Degree with nine (9) years of work experience; OR High School diploma or equivalent with twelve (12) years of work experience; AND
  1. Two (2) years of executive management, senior management team support of executive management and/or business development experience;
  2. Six (6) years of project management experience with a U.S. Government foreign affairs agency, international or domestic assistance organization, or non-governmental organization in community development, economic development, mediation/arbitration, conflict resolution, democracy and governance, international law, human rights activities, and/or political analysis;
  3. Two (2) years of overseas field experience working in a developing country, of which some experience must include working in one or more countries undergoing political transition;
4.Two (2) years of supervisory experience (including mentoring, training, and/or guiding staff).

Please direct questions about this position or the offer process to the OTI Recruitment Team at otijobs@usaid.gov.

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