The United Nations Office at Nairobi (UNON) is the United Nations headquarters in Africa and the representative office of the Secretary-General in Kenya. We support the implementation the programmes of the United Nations Environment Programme (UNEP), the Resident Coordinator System (RCS) and the United Nations Human Settlements Programme (UN-Habitat) globally, as well as other United Nations offices in Kenya, by providing administrative, conference and information services (www.unon.org).
The post is located in the Budget and Financial Management Service (BFMS) within the Division of Administrative Services (DAS), UNON.
The incumbent reports to the Director of Administrative Services, UNON and will be responsible for the following:
1.Directing all the activities of the Budget and Financial Management Service which include:
a) Provision of accounting, financial statements, reporting, Grants Management, payments, payroll and other financial and treasury services to UNEP, UN-Habitat, UNON and, as required, to other UN agencies;
b) Management and control of UNON’s budgets, cost-recovery arrangements and staffing tables;
c) Preparation, submission and presentation to the ACABQ and General Assembly of the proposed programme budget of UNON, the statements of budget implications and the Budget Performance reports.
2.Managing the financial resources of UNON, including UN regular budget and extrabudgetary allocations by: a) Monitoring the receipt, flow and use of resources and advising senior management on sustainable levels of resource allocation; b) Establishing clear budget and cost recovery goals and providing guidance on and supervision of the budget preparatory process, rate cards and billing; Directing the financial planning, budgeting and implementation of the operational budgets of UNON: issuing allotment advices, managing liquidity and reviewing and monitoring budget, Implementation and reporting; c) Providing sound financial advice and support to programme managers on programme budgeting to enhance transparency of and effectiveness in the use of resources; 3.Managing the UNON Budget and Financial Management Service by: a) Providing leadership and guidance to a team of professional staff and general service staff jointly setting up objectives, strategies and standards, and facilitating team work and high producing environment; b) Directing, coordinating and supervising the work programme of the Budget and Financial Management Service; providing technical and policy guidance to staff and evaluating outputs; c) Identifying staff training needs and recommending required training; d) Fostering teamwork and communication among staff in the Branch/Service/Division and across organizational boundaries; e) Reviewing and assessing accounting and budgeting procedures and practices and introducing changes, where appropriate; f) Liaising with the internal and external auditors and coordinating responses to audit observations and queries relating to accounts, finance and budget management issues.
4.Identify and implement innovative approaches and solutions for the continued development and improvement of the UNON Budget and finance function and/or improved client satisfaction, including: a) Identify, pilot, and launch innovative policies, processes and/or technologies; b) Define solutions for new complex finance issues, including innovative financial instruments; c) Develop strategies to improve the performance of UNON; d) Coordinate and oversee budget and finance systems implementation and improvement in the context of co-ordination and collaboration with both internal and external clients within the inter-agency network in Kenya; e) Manage and/or oversee special projects, initiatives and strategic issues; f) Develop and maintain strong and productive working relationships with clients in the UN system, UN HQ, other Offices Away from Headquarters (OAHs), i.e. UNOV and UNOG and UN Kenya Country Offices; g) Take a proactive approach to understanding and developing client relations within the United Nations System in Kenya and enable a client-oriented environment and approach within the team in BFMS; h) Ensure strong orientation towards delivering quality and timely provision of services; i) Identify priority activities and adjust priorities as necessitated by clients.
5.Assisting the Director of DAS/UNON in: a) Identifying strategic issues, opportunities and risks and empowering others to translate these into results.
b) Formulating policy decisions on budgetary, financial and accounting issues; c) Setting up budgetary, fund management and accounting procedures and guidelines; d) Preparing the work programme of the Division, determining priorities, and allocating resources for the completion of outputs and their timely delivery.
e) Performing other ad-hoc assignments and duties at the instructions of the Director and/or Director-General of UNON.
PROFESSIONALISM: Knowledge of financial and budgetary principles and practices, budget management and financial Administration of resources. Knowledge of general administration. Proven analytical skills and ability to provide technical advice in budget management to managers. Ability to formulate new strategies and approaches to budget and financial management issues. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situation:
COMMUNICATION: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
CLIENT ORIENTATION: Considers all those to whom services are provided to be "clients" and seeks to see things from clients' point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients' needs and matches them to appropriate solutions; monitors on-going developments inside and outside the clients' environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
LEADERSHIP: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.
JUDGEMENT/DECISION-MAKING: Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
Advanced university degree (Master’s degree or equivalent) in finance or accounting or related field is required. A professional accounting qualification from an internationally accredited institute of accountancy is required. A first level university degree in combination with two additional years of qualifying experience may be accepted in lieu of an advanced university degree.Work Experience
A minimum of fifteen (15) years of progressively responsible experience in financial management, accounting, budgeting, or Banking is required.
Experience in working in service hubs on complex accounts and providing financial services (e.g. payments, payroll, treasury) and managing financial resources is required.
Experience in managing regular budget and extrabudgetary (including cost-recovery) resources in the UN system or similar international organization is required.
Experience in the preparation and presentation of financial statements is required.
Experience with inter-governmental bodies (e.g. ACABQ and General Assembly) is desirable.
Experience within the UN system and/or international organizations in project financing, budgeting and management is desirable.
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge or another United Nations official language is desirable.
NOTE: "fluency equals a rating of "fluent" in all four areas (read, write, speak, understand) and " Knowledge of" equals a rating of " confident" in two of the four areas.
Evaluation of qualified candidates for this position may include a substantive assessmentSpecial Notice
This position is open for recruitment for an initial period of one year and may be subject to extension. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.
The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. On-line applications will be acknowledged where an email address has been provided. If you do not receive an email acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists please seek technical assistance through the Inspira "Need Help?" link.
lnternal Applicants – when completing the PHP, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you.
Individual contractors and consultants who have worked within the UN Secretariat in the last six months, irrespective of the administering entity, are ineligible to apply for or be appointed to any position in the professional or above categories for temporary or fixed-term positions and their applications will not be considered.
For this position, applicants from the following Member States, which are unrepresented or underrepresented in the UN Secretariat as of 30 November 2020, are strongly encouraged to apply: Afghanistan, Andorra, Angola, Antigua and Barbuda, Bahrain, Belize, Brazil, Brunei Darussalam, Cabo Verde, Cambodia, China, Comoros, Cuba, Democratic People's Republic of Korea, Djibouti, Dominica, Equatorial Guinea, Gabon, Grenada, Guinea-Bissau, Japan, Kiribati, Kuwait, Lao People's Democratic Republic, Lesotho, Liberia, Libya, Liechtenstein, Luxembourg, Marshall Islands, Federated States of Micronesia, Monaco, Mozambique, Namibia, Nauru, Norway, Oman, Palau, Papua New Guinea, Qatar, Republic of Korea, Russian Federation, Saint Lucia, Saint Vincent and the Grenadines, San Marino, Sao Tome and Principe, Saudi Arabia, Solomon Islands, South Sudan, Suriname, Timor-Leste, Turkmenistan, Tuvalu, United Arab Emirates, United States of America, Vanuatu, Bolivarian Republic of Venezuela.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.