International Civil Aviation Organization (ICAO)

Chief (Aviation Security Policy Section)

International Civil Aviation Organization (ICAO)

Job Description

ORGANIZATIONAL SETTING The Aviation Security Policy (ASP) Section in the Air Transport Bureau is one of the four sections responsible for delivering results under ICAO’s Strategic Objective – Security and Facilitation. In particular, the ASP Section is responsible for the maintenance of Annex 17 – Security, and overseeing the work programme of the Aviation Security (AVSEC) Panel of experts and its Working Groups on Annex 17 (WGA17), Threat and Risk (WGTR), Guidance Material (WGGM), Innovation (WGIAS) and Air Cargo Security (WGACS), as well as other ad-hoc working groups established under the AVSEC Panel as necessary, as well as providing Secretariat support to the Secretariat Study Group on Cybersecurity (SSGC). The ASP Section is also responsible for the update and maintenance of AVSEC guidance material, including the Aviation Security Manual (Doc 8973), as well as relevant websites and portals. In addition, the Section provides support to the Assembly, Council, the Committee on Unlawful Interference (UIC) and the International Explosives Technical Commission (IETC).

REPORTING The incumbent reports directly to the Deputy Director, Aviation Security and Facilitation (DD/ASF), from whom s/he receives advice and guidance on complex technical and managerial issues. S/he supervises all Professional and General Service staff of the Section and is responsible for his/her actions and decisions as well as for the quality of services delivered by all staff members of the Section. The supervisory level includes technical supervision, coaching and training, as well as performance evaluation, delegation and distribution of tasks and decisions on priorities.

Responsibilities

Function 1 Oversees the development of new and amended Standards and Recommended Practices (SARPs) related to the security of the air transport system, achieving results such as: • Update and maintenance of Annex 17 –Security, through the provision of support to the AVSEC Panel and its Working Groups, particularly the WGA17.

• Coordination of the activities of all AVSEC Working Groups in order to ensure the development of appropriate SARPs based on assessment of applicable threats and risks as identified by the WGTR, with inputs from other Working Groups, such as WGACS, as necessary.

• Coordination with the WGA17 of the impact assessments for all new and amended SARPs prior to transmission to Council.

• Appropriate and timely consultation with States regarding proposed amendments to Annex 17 and filing of differences thereto.

• Maintenance of the register of applicable differences filed by States.

Function 2: Provides support for ICAO Assembly and deliberative bodies responsible for aviation security matters, achieving results such as: • Proactive liaison with deliberative bodies, particularly the AVSEC Panel, UIC and Council, on matters relating to aviation security policy development, ensuring optimal understanding by such bodies of pertinent policy issues.

• Appropriate and timely consultation with other bureaux, and coordination of cross-cutting aviation security policy issues with all relevant components of the Organization, including the Air Navigation Commission and other committees/panels.

• Management of the planning and preparation of aviation security working papers for ICAO governing bodies, leading to informed and focused deliberations relating to aviation security.

• Update and maintenance of the Global Aviation Security Plan (GASeP) as necessary, and periodic reporting to Council on its implementation status.

• Coordination of activities related to the International Explosives Technical Commission (IETC) including communication with States and provision of advice to Council on the nomination and election of members.

• Maintenance of the Technical Annex to the Convention on the Marking of Plastic Explosives for the purpose of detection, in accordance with Council decisions based on the recommendations of the IETC.

Function 3: Ensures the development and maintenance of guidance material to assist States in the implementation of Annex 17 SARPS, achieving results such as: • Update of the Aviation Security Manual (Doc 8973) and associated guidance material, in coordination with the WGGM and other Working Groups as necessary.

• Update of the Aviation Security Global Risk Context Statement (Doc 10108) and MANPADs Toolkit, in coordination with the WGTR.

• Coordination with other Sections, Bureaux and entities to ensure the development of suitable security-related guidance material produced by those entities, including with regard to Facilitation, Air Navigation and Aviation Safety.

• Development and maintenance of information sharing platforms, in order to provide up-to-date and timely information to States on technological developments in aviation security.

Function 4: Oversees the Section’s work related to cybersecurity, achieving results such as: • Development of policy papers to ICAO governing bodies and expert groups.

• Coordination on cybersecurity matters with other concerned Secretariat entities such as the Air Navigation Bureau, Legal and External Affairs Bureau, and ICAO Regional Offices.

• Provision of necessary support to the Secretariat Study Group on Cybersecurity (SSGC).

• Promotion of the effective implementation of the Aviation Cybersecurity Strategy, the Cybersecurity Action Plan, and monitoring implementation thereof.

• Validation and revision of cybersecurity Training Courses, in coordination with other Sections, as necessary.

Function 5: Manages ICAO’s AVSEC policy communications, information sharing and outreach activities, achieving such results as: • Effective liaison with members of the UN Counter Terrorism Global Compact and other International and Regional Organizations, on matters of aviation security contributing to counter-terrorism.

• Proper and effective engagement with other UN entities, such as by providing timely inputs for reports and publications for the UN and its Counter-Terrorism Global Compact, leading to informed and focused discussions and reinforcing ICAO’s leadership role in aviation security.

• Coordination of activities related to the organization of Global Aviation Security Symposia and other international and regional events related to aviation security policy issues.

• Maintenance and Administration of the Acts of Unlawful Interference Database and provision of briefings to UIC and Council on aviation Security Threat and risk picture.

• Maintenance and administration of the AVSEC Point of Contact Network in coordination with the Regional Offices.

Function 6: Performs other related duties, as assigned.

Competencies

Core Competencies: Professionalism: Knowledge of international aviation conventions, ICAO Standards and Recommended Practices related to aviation security (Annex 17), as well as associated guidance material and best practices. Knowledge of ICAO functions and its organization, particularly its processes and procedures. Familiarity with management tools and techniques. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style, and format to match the audience; demonstrates openness in sharing information and keeping people informed.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Managerial Competencies: Leadership: Leadership: Serves as a role model that other people want to follow: empowers others to translate vision into results; is proactive in developing strategies to accomplish objectives; establishes and maintains relationships with a broad range of people to understand needs and gain support; anticipates and resolves conflicts by pursuing mutually agreeable solutions; drives for change and improvements; does not accept the status quo; shows the courage to take unpopular stands. Provides leadership and takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work; demonstrates knowledge of strategies and commitment to the goal of gender balance in staffing.

Managing Performance: Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.

Education

An advanced level university degree (Master’s degree or academic equivalent) in security, law, international affairs, public administration, aviation, or in a related field, is required.

Work Experience

• A minimum of twelve (12) years’ experience in progressively responsible positions with accountability for aviation security programmes, including at least three years with a State civil aviation security authority and/or international organization is required.

• Demonstrated experience in the development and/or implementation of aviation security policy is required.

• Experience in effectively communicating with a wide variety of audiences on an international basis, in cultivating productive relationships, and handling sensitive security discussions with diplomacy and tact are required.

• Experience in developing professional relationships with senior officials at key institutions whose activities are related to international civil aviation is desirable • Experience as an auditor, inspector or trainer in international aviation security is desirable.

• Experience in the conduct of security oversight at a management level is desirable.

Languages

Fluent reading, writing and speaking abilities in English.

A working knowledge of any other language of the Organization (Arabic, Chinese, French, Russian, or Spanish) is desirable.

Assessment

Evaluation of qualified candidates will include a competency-based interview and any other assessments deemed necessary.

Special Notice

It should be noted that this post is to be filled on a fixed-term basis for an initial period of 3 years (first year is probationary for an external candidate).

ICAO staff members are international Civil Servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization, in accordance with the provisions of the ICAO service code (Staff Regulations).

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. The Standards of Conduct for the International Civil Service adopted by ICAO, which are applicable to all staff members, are defined in the ICAO Service Code (Staff Regulations).

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC).

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration at P-5 level Net base salary per annum: USD 89,837 Post adjustment per annum (subject to change): USD 39,438

United Nations Considerations

In accordance with ICAO Staff Regulations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Due regard shall be paid to the importance of recruiting staff on as wide a geographical basis as possible and ensuring equal gender representation. Subject to the foregoing, selection of staff members shall be made without distinction as to race, sex or religion, nor shall there be any discrimination on account of any disability of a candidate who meets the qualifications required to perform the tasks. Unless otherwise permitted under the ICAO Staff Regulations, appointment and promotion of staff members shall be made on a competitive basis.

Candidates will not be considered for employment with ICAO if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts.

Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, Inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the Inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in Inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised in Inspira will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee

ICAO does NOT charge any fees or request money from candidates at any stage of the recruitment process, nor does it concern itself with bank account details of applicants. Requests of this nature allegedly made on behalf of ICAO are fraudulent and should be disregarded.

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