The Economic and Social Commission for Western Asia (ESCWA unescwa.org) forms part of the United Nations Secretariat and, like the other Regional Commissions, operates under the supervision of the United Nations Economic and Social Council. ESCWA comprises 20 Arab countries in Western Asia and North Africa. ESCWA provides a framework for the formulation and harmonization of sectoral policies for member countries, a platform for congress and coordination, a home for expertise and knowledge, and an information observatory. ESCWA activities are coordinated with the divisions and main offices of the Headquarters of the United Nations, specialized agencies, and international and regional organizations, including the League of Arab States and its subsidiary bodies, and the Gulf Cooperation Council.
This position is located in the Facility and Asset Management Section (FAMSS) of the Resources Management and Service Development Division (RMSDD). The Associate Facilities Management Officer oversees all aspects of the buildings management and reports directly to the Chief, FAMSS.
Under the overall supervision of the Director, RMSDD the incumbent is required to perform the following functions:
1. Manage the maintenance, repair, installation and construction of building infrastructure, building systems, Building Services, both installed, replacement and new.
2. Coordinate maintenance services for installations, systems, and equipment throughout the complex.
3. Prepare scopes of work and technical specifications including engineering drawings, bills of quantity and cost estimates for construction/modification/alteration works taking into consideration all relevant building codes for construction, health and fire safety.
4. Carry out technical evaluation of offers and, after contract has been awarded to successful contractor, supervise, coordinate and monitor implementation of contract and progress of work to ensure compliance with drawings and specifications and determine justification for technical changes to the contract and prepare progress reports; 5. Develop standards for existing and future facilities related services and guidelines for the ongoing operation of the buildings and associated services.
6. Liaise with Security and Safety for safety inspections of premises, report and investigate accidents and recommend correction of safety or fire hazards.
7.Identify common issues and best practices, make strategic recommendations, and develop plans to achieve objectives and increase efficiency.
8.Draft responses to the board of auditors, OIOS and Joint Inspection Unit on audit-related issues and additional information requests for construction and common service subjects/studies as required; monitor the implementation of internal and external audit recommendations.
9.Prepare status reports, briefing papers, updates and ad hoc reports on status of the various stages of the planning, design, construction, of the work programme as required, communicating findings, recommendations, Analysis and concepts to the Chief of the Section as appropriate.
10.Assist in the implementation of the work plan of the Section and in managing the resources and participate in the preparation of annual budget and spending plan of the Section. Ensure that all financial goals are met.
11.Supervise general service staff in the Section and contractual services required to run the day-to-day operations 12.Undertake other duties, as required.
PROFESSIONALISM: Thorough knowledge of the Organization’s rules and regulations as they pertain to buildings management and of industry codes and standards. Good knowledge of the Organization’s financial rules and regulations, as well as budgetary and administrative policies and procedures. Ability to read and interpret engineering drawings, architectural floor plans and associated documentation. Demonstrated use of initiative. Demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
PLANNING & ORGANIZING: Effective organizational skills and ability to handle a large volume of work in an efficient and effective manner. Abilities to prioritize own work programme and that of junior staff. Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently ACCOUNTABILITY: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Advanced university degree (Master's degree or equivalent) in facilities management, engineering (preferably electrical or mechanical engineering), logistics, or other related fields, is required. A first-level university degree in the aforementioned fields in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.Work Experience
A minimum of two years of progressively responsible experience in engineering, facilities management or other related fields is required.
Two years of work experience in the area of facilities management in a supervisory role is also required.
English and French are the working languages of the United Nations Secretariat. In addition, Arabic is a working language at ESCWA. For this position, fluency in written and spoken English is required.
Knowledge of Arabic is desirable.
Note: "Fluency" equals a rating of 'fluent' in all four areas (speak, read, write, and understand) and "Knowledge of" equals a rating of 'confident' in two of the four areas.
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This is a National Professional Officer (NPO/NO) position and is located in Lebanon. Only candidates with Lebanese nationality are eligible.
• This position is available for one year from the employment start date. Extension of appointment is subject to availability of funds, extension of the mandate, continued need for services, and satisfactory performance of the incumbent.
• This position is subject to local recruitment pursuant to staff rule 4.4 of the United Nations Staff Rules. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.
• The candidate is responsible for any expenses incurred in order to attend assessments and interviews and, in the event of an employment offer, any costs related to travel and relocation to the duty station.
•The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.
•At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of International Human Rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
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