United Nations Educational, Scientific and Cultural Organization (UNESCO)

Administrative Assistant (Intergovernmental Hydrological Programme)

United Nations Educational, Scientific and Cultural Organization (UNESCO)

Job Description

  Parent Sector : Field Office Duty Station: Montevideo Job Family: Natural Sciences Type of contract : Non Staff Level : Level 2 Duration of contract : From 1 to 6 months Recruitment open to : External candidates Application Deadline (Midnight Paris Time) : 24-FEB-2021 UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism OVERVIEW OF THE FUNCTIONS OF THE POST Long Description The Intergovernmental Hydrological Programme (IHP) is the only intergovernmental program in the United Nations system exclusively focused on research, education and Capacity Building in the field of water security. The Programme promotes and supports the Member States in the development of hydrological research and capacity building through phases of 8 years; it is currently in phase VIII on water security (2014-2021). Under the supervision of the Regional Hydrologist for Latin America and the Caribbean, the Administrative Assistant shall: 1. Assist in the Coordination, organization and monitoring of activities (events, workshops, meetings) at the regional level.

2. Support the coordination of logistics related to services, experts and institutions that are counterparts of the activities (in the context of a health Emergency, mainly procedures associated with communication platforms, participation of experts, coordination of test sessions, assistance and follow-up, keep updated the records of participants according to the requirements of UNESCO reports; in a regular context coordination of hotels, transportation, food services and others).

3. Write draft invitations, newsletters and other relevant documentation for the coordination of activities.

4. Ensure the correct file of documents of the activities of the Programme.

5. Assist in the different tasks that are required to carry out the activities of the Programme.

Long Description Long Description COMPETENCIES (Core / Managerial) Accountability (C) Communication (C) Innovation (C) Knowledge Sharing and continuous improvement (C) Planning and organizing (C) Results focus (C) Teamwork (C) For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS Education: university degree in the areas of International Relations, law, science or other related areas.

Professional experience: experience in administrative tasks especially related to the development of projects or related will be valued.

Languages: the working languages are Spanish and English. The ability to express yourself and understand other languages of the region, particularly Portuguese, will be especially valued.

Computer skills: Office applications (text, presentations, spreadsheets, others).

Communication: management of the internet and social networks.

Permit to work in Uruguay

DESIRABLE QUALIFICATIONS Ability to write clearly and concisely on issues related to development management, as well as knowledge about development issues in Latin American and Caribbean countries; ability to collect, systematize and analyze data and information. Previous experience in international or regional organizations will be also valued. The ability to plan and organize one's own work, to perform various tasks, in support and coordination with the work team, will also be weighted positively. The ability to relate with people of different nationalities and cultures are required for the position. The applicant must possess fundamental values such as: commitment to the Organization, integrity, professionalism and responsibility with the assigned tasks.

SELECTION AND RECRUITMENT PROCESS Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO is committed to achieve and sustain Gender Parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities, as well as nationals from non-and under-represented Member States (last update here) are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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