World Food Programme (WFP)

Administration Officer (Multiple Duty Stations)

World Food Programme (WFP)

Job Description

  Starting Date: 08 March 2021 Closing Date: 21 March 2021 WFP  seeks candidates of the highest integrity and professionalism who share our humanitarian principles.  Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance and encoruage qualified female candidates to apply.

Would you like to join WFP Sudan’s Administration team that supports the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy that enable WFP to assist thousands of beneficiaries? Are you ready to change and save the lives of Sudan's most vulnerable people? If yes, this opportunity is for you.

At WFP, we are looking for a talented Administration Officer for mutliple Duty Stations (El Geniena, El Fasher & Nyala, Kassala, Khartoum, El Obeid), Sudan, to be hired on a fixed Term Contract at NOA level.

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

WFP Sudan has the potential to reach millions of food insecure people across Sudan – with a total of 7.8 million people assisted in 2020. WFP Sudan, one of the largest and complex operations for WFP globally, is currentlyrolling out its five-year Country Strategic Plan (2019-2023), which aims to provide Emergency assistance througha hybrid approach (Cash, food and vouchers), along with life-changing types of programmes (Nutrition, Resilienceand School Feeding).

JOB PURPOSE

To support the delivery of quality, customer-focused, value for money administrative services that enable staff in country/location operations to deliver food assistance to beneficiaries, in line with WFP’s strategy.

KEY ACCOUNTABILITIES (not all-inclusive)

1. Contribute to a WFP country plan, including administrative processes, aligned with country and wider WFP strategies and policies to facilitate efficient and effective administration services.

2. Support the development of annual plans and implementation of policies, systems and procedures to support WFP strategic objectives.

3. Collate data and prepare data Analysis to provide management and clients with the accurate information and reports for efficient planning and decision-making.

4. Support management of existing resources in the area of responsibility (e.g. WFP managed facilities, assets and travel management, etc.) and assist in identification of new requirements aiming at efficiency, cost-effectiveness and timeliness of operations and services.

5. Facilitate the compliance of the services provided (e.g. WFP managed facilities, assets and travel management, etc.) with the corporate Occupational Safety and Health Policy.

6. Support a culture of Environmental Sustainability throughout WFP by role modelling actions that drive sustainability in all administrative activities.

7. Guide and supervise junior staff, acting as a point of referral and supporting them with analysis and queries.

8. Maintain the partnership with WFP stakeholders, other UN agencies and local government offices.

9. Follow standard Emergency Preparedness practices to ensure WFP is able to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.

10. Other as required.

STANDARD MINIMUM QUALIFICATIONS

Education: Advanced University degree in Business/Public Administration, Engineering or other relevant field, with one year of relevant professional experience or First University degree with  two additional years of related work experience. Additional years of experience and training will be an advantage.

Experience: One year or more of progressively responsible professional experience in Business/Public Administration, Engineering, or other related field for holders of an advanced degree and two years of the same experience for holders of a first university degree. Experience in managing support staff is required.

Language:  Fluency in English and Arabic language.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Has gained experience in administration.
  • Has demonstrated a high level of proficiency in WFP administrative operating standards in day to day work.
  • Has provided coaching or training to new staff members within area of expertise.

HOW TO APPLY?

To apply, please create a personal account and fill out the profile form with your personal information at http://www1.wfp.org/careers/job-openings. If you are an internal applicant, apply through your E-Recruitment profile.

In the application form, ensure filling the mandatory sections, attaching your CV, answering the pre-screening questions and agreeing on the legal statement before submitting your application.

TALENTED WOMEN ARE ENCOURAGED TO APPLY

We look for applicants with the highest integrity and professionalism who share our humanitarian values. We commit to promote diversity, gender parity and equality between men and women.

WFP strives to build a work environment that is safe and respectful, and free of sexual harassment and abuse of authority. We believe in open communication, and every individual at WFP is treated with respect regardless of gender, age, ethnicity, religious and political beliefs, etc.

In this pursuit, WFP assists women to balance work exigencies with personal and family responsibilities by providing an attractive compensation package, including fully paid maternity leave for 16 weeks, breastfeeding time off, and the possibility to avail of flexible working arrangements. Also, we endeavour to provide our staff, women, and men, with training and professional Career Development opportunities.

DEADLINE FOR APPLICATIONS

Starting date: 08 March 2021 Closing date: 21 March 2021
  • Qualified female applicants are especially encouraged to apply
  • WFP does not charge any fee at any stage of its recruitment process
  • WFP has zero tolerance with discrimination and does not descriminate to HIV/AIDS status
  • This position is open ONLY for Sudanese nationals.
  • Before you submit your application, please ensure that you list in order of preference the duty stations that you prefer as this vacancy announcement is for multiple duty stations.
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