Secours Islamique France

Administration Coordinator

Secours Islamique France

Job Description

Secours Islamique France (SIF) was created in 1991, and has developed international programs in order to alleviate the suffering of the most vulnerable populations in France and around the world. SIF strictly follows the humanitarian principles of neutrality, independence, and impartiality while implementing programs. SIF respects cultural diversity and provides humanitarian assistance to all people in need, regardless of origin, political or religious affiliation, gender or belief.

Since 2012, SIF is an active partner in Lebanon, which face a lot of internal difficulties and is also a host country for the Palestinian and Syrian communities. Many activities in the area of food Security, livelihoods and Child Protection are held. In 2021, our mission will keep going in those areas. The ongoing projects are :
  • Food Sec & Livelihoods project, food vouchers ; Agriculture support allowing economic empowerment.
  • House rehabilitation and food distribution project, supporting the population weakened by Beirut explosion of 2020.
  • Child protection project, supporting education and protection systems, in particular to refugees and orphan children via recreational, educational, psychosocial and integration activities.
SECOURS ISLAMIQUE FRANCE is recruiting an Administrative Coordinator based in Beirut with frequent travel within the country**. The Administration Coordinator** is an expert in administrative, financial and human resources management and will be in charge of the support team.

MISSION

Being a member of the Coordination-team" id="link" class="link">Coordination Team, he/she will:
  • Implement SIF’s specific procedures in the mission
  • Ensure SIF missions is compliant with laws, national regulations and contractual obligations
  • Coordinate activities linked to the Administration, Finance and Human Resources
  • Contribute to the mission’s operational strategy
MAIN RESPONSABILITIES

Operational strategy & Coordination

  • Context Analysis, proposal of new actions
  • To participate in the analysis and proposal of solutions
Accountability management

  • To ensure the accounting, the bank book-keeping, checking and bank reconciliations
  • Invoices control
  • To control the monthly accountancy package
  • To ensure that SIF is compliant with the national taxation system
Cash flow

  • To define the conservation and cash flow procedures
  • To validate the Banking establishment choice
  • To authorize the payment of mission’s expenditures
Budgetary and financial management

  • To elaborate budgets and sensitize Coordinators on the impact of these risks
HR management

  • To supervise the management of the welfare benefits received
  • To participate in the elaboration of the national training plan
  • To ensure the implementation of individual evaluation interviews of the staff
  • To conduct disciplinary procedures
Security

  • To implement the security policy and to participate in the security data collection
Reporting

  • To elaborate monthly reports for the Head of Mission
  • To propose improvements to the intern reports formats
  • Master’s level qualification or similar achievement
  • At least 3 years of experience in the humanitarian sector, as Administrative Coordinator with INGOs in similar contexts
  • Experience in administration, procurement, HR and security
  • Fluency in English; French & Arabic are desirable
  • Confident and proficient in the use of MS Office, especially Word and Excel, and SAGA
  • Substantial experience of strategic thinking, including identifying, analyzing, Problem Solving and responding to opportunities and challenges and the ability to translate these into practical plans of action
  • Strong leadership skills (experience managing national and expatriate staff)
WORKING CONDITIONS:
  • Starting date : As soon as possible
  • French fixed term contract : 6 months
  • Remuneration according to our salary grid
  • Monthly perdiem
  • Social and medical cover (SIF contributes to 60% of the insurance)
  • Guesthouse
  • R&R to your homecountry for your 6 months breaks.
  • Leaves every 3 months
  • Temporary work procedures and a reinforced sanitary protocol are applied at Secours Islamique France within the effective conditions.
Secours Islamique France diversity is a wealth; We will study every application with required skills for the position.

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