Secours Islamique France

Administration Coordinator

Secours Islamique France

Job Description

Secours Islamique France (SIF) was created in 1991, and has developed international programs in order to alleviate the suffering of the most vulnerable populations in France and around the world. SIF acts wherever humanitarian needs require mobilization of emergency relief and implementation of development programs. SIF strictly follows the humanitarian principles and provides humanitarian assistance to all people in need, regardless of origin, political or religious affiliation, gender or belief.

Since 2012, SIF is an active partner in Lebanon, which face a lot of difficulties and is also a host country for the Palestinian and Syrian communities. Many activities in the area of food Security, livelihoods and Child Protection are held. In 2021, our mission will keep going in those areas. The ongoing projects are :
  • Food Sec & Livelihoods project, food vouchers ; Agriculture.
  • House rehabilitation and food distribution project, supporting the population weakened by Beirut explosion of 2020.
  • Child protection project, supporting education and protection systems, in particular to refugees and orphan children via recreational, educational, psychosocial and integration activities.
SECOURS ISLAMIQUE FRANCE is recruiting an Coordinator" id="link" class="link">Administrative Coordinator based in Beirut with frequent travel within the country**. The Administration Coordinator** is an expert in administrative and/or financial and/or human resources management and will be in charge of the support team.

MISSION

Being a member of the Coordination-team" id="link" class="link">Coordination Team, he/she will:
  • Implement SIF’s specific procedures in the mission
  • Ensure SIF missions is compliant with laws, national regulations and contractual obligations
  • Coordinate, plans and follows up on activities linked to the Administration, Finance and Human Resources
  • Contribute to the elaboration of the mission’s operational strategy
MAIN RESPONSABILITIES

Operational strategy & Coordination

  • Context Analysis , elaboration of problem trees and proposed solutions
  • To participate in the analysis and proposal of solutions for all decisions impacting the mission in general
Accountability management

  • To ensure the accounting, the bank book-keeping
  • Invoices control
  • To control the monthly accountancy package
  • To ensure that SIF is compliant with the national taxation system
  • To elaborate and validate the budgets
Cash flow

  • To define and update the conservation and cash flow procedures
  • To validate the Banking establishment choice, ensure their solvency and reliability
  • To authorize the payment of mission’s expenditures according to the SIF procedures
HR management

  • To supervise the management of the welfare benefits received
  • To follow the working time, ensure the rules respect and alert Managers if necessary
  • To supervise the staff recruitment
  • To elaborate the national training plan
Security

  • To evaluate the general security, procedures and data collection
Reporting

  • To elaborate monthly administration, financial and HR reports for the Head of Mission
  • To propose improvements to the intern reports formats
  • Relevant Master’s level qualification or similar academic achievement
  • 3 years of experience in the humanitarian/development sector, as Administrative Coordinator with INGOs in similar contexts
  • Extensive knowledge of and experience in administration, procurement, HR and security
  • Fluency in spoken and written English; French & Arabic are desirable
  • Confident in the use of MS Office, especially Word and Excel, and SAGA
  • Experience of strategic thinking
  • Leadership skills and a supportive management style
WORKING CONDITIONS:
  • Starting date : As soon as possible
  • French fixed term contract : 6 months
  • Remuneration according to our salary grid
  • Monthly perdiem
  • Social and medical cover (SIF contributes to 60% of the insurance)
  • Guesthouse
  • R&R to your homecountry for your 6 months breaks.
  • Leaves every 3 months
  • Temporary work procedures and a reinforced sanitary protocol are applied at Secours Islamique France within the effective conditions.
Secours Islamique France diversity is a wealth; We will study every application with required skills for the position.

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