Norwegian Refugee Council (NRC)

Admin Technical Assistant

Norwegian Refugee Council (NRC)

Job Description


The Administration Technical Assistant is responsible for performing clerical and administrative duties and providing support to managers and employees in daily offices/premises needs in line with NRC’s procedures and standards.

Generic responsibilities 

  1. Adhere to NRC policies, tools, handbooks and guidelines.
  2. Assist with the implementation of support function portfolio according to plan of action
  3. Ensure proper filing of documents 
  4. Promote and share ideas for improvement of the support function
  5. Responsible for postal services in the East Area Office.
  6. Assist in any Administrative matters: filing, typing and keeping adequate stationery supplies for office consumption.
  7. Follow up the due dates of Guest houses and Office lease agreement and inform to Logistics Department
  8. Produces support for issuing temporary residence permits, registrations and other documents for international employees of the East Area Office. Supports in the proper storage of documents.

    Specific responsibilities 

    • Maintaining the life of the East Area Office:
    • Purchase of necessary goods (cleaning supplies, small appliances and furniture, kitchen utensils, stationery, tea, coffee, water, etc.)
    • Replenishment in the kitchen
    • Organization of minor repairs
    • Taking meter readings
    • Support in proper storage of office supplies
    • To ensure appliances and utilities in the guest house and office are functioning well. Ensure guest house and office is well cleaned and maintained.
    • Collect information from East Area Office international staff of items missing or that need to be replaced in their accommodation.
    • Search for office premises, guesthouses, apartments, and support in concluding of the agreement.
    • Participation in the conclusion of contracts with suppliers in accordance with current requirements for Contract Management
    • Tracking contracts of the administrative unit, ensuring their timely renewal, and payments done in time
    • Issuance of a multi-purpose cash advance if necessary
    • Support in organization of business trips for employees of the East Area Оffice (booking hotels, purchasing tickets)
    • Assist in organising requested workshops, training schedules, and events hosted by NRC East Area Office
    • Ensure all Admin files are properly scanned and uploaded regularly on the shared drive of HR department according to existing requirements. 
    • Any other duties assigned by HR Coordinator and Admin Officer

      1. Professional competencies 

      • Experience of working in the admin field in humanitarian context
      • Fluent in English and Ukrainian
      • Good computer literacy (MS Office)

        2. Behavioural competencies 

        • Planning and delivering results
        • Handling insecure environments
        • Communicating with impact and respect
        • Working with people
        • Coping with change

          What We Offer

          This position is open for Ukranian Nationals Only

          We offer an opportunity to match your career to a compelling cause and a chance to meet and work with people who are the best in their fields.

          We are also looking for people who share our values:

        • To be dedicated in what we do;

      • To be innovative with our solutions;

    • To act as one unified and inclusive team;

  9. To be accountable to the donors that make our work possible;

    We invite applications from all qualified and interested candidates. Candidates are encouraged to apply early, as applications will be screened on a rolling basis and interviews will be assigned instantly until a suitable candidate is selected.

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