Job Description


Desired start date: 20/05/2023
Duration of the mission: 6 months
Location: Chisinau


SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association which, since more than 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their Basic Needs for food, water and shelter. Particularly committed to the fight against diseases linked to unsafe water, the leading cause of death in the world, SI's interventions provide expertise in the field of access to Drinking Water, sanitation and hygiene promotion, but also in the essential area of food security and livelihoods. Present in some twenty countries, the SI teams – 2500 people in total, made up of expatriates, national staff, permanent staff at HQ, and a few volunteers - intervene with professionalism and commitment while respecting cultural norms.


The conflict in Ukraine has seen a dramatic and rapid escalation since 24th February 2022 with massive multidimensional attacks from Russian troops throughout Ukraine, from the East, North, and Southern borders that affected a large part of the country including the capital, Kyiv. This attack has been immediately followed by massive displacements, and more than 4 500 000 Ukrainians have taken refuge in neighboring countries. About 6 500 000 are internally displaced, mostly in the Western part of the country. In the East, impacts of the conflict are felt and humanitarian operations support people remaining on the frontlines.

SI strategy is to support the population in transit, the IDPs where they are settling and the population on the frontline directly affected by the ongoing conflict through a multisectoral approach including WaSH, Shelter, NFI, Food Security, and Multi-Sectoral Cash activities.

Mission: size, bases, budget, number of expatriates and national staff:

The Coordination in Kyiv was the last base opened in the country around September-October 2022. Prior to that SI opened and developed activities in Lviv, Uman, Odesa, Mykholaiv, Dnipro, Donetsk, and Kharkiv. From November 2022 SI also opened activities in Kherson. The mission is also supervising and supporting projects in Moldova with a base in Chisinau working for Ukrainian refugees and host communities.

The budget projected was approximately 30 million for 2022-2023 (from the start to mid-2023). SI expects to support the Ukrainian population in both countries for an expected amount of 24M EUR.

The setup of the mission is the following:

One coordination based in Kyiv
One operational base in Lviv Oblast and sub-base in Uman Raion (Cherkasky Oblast) focusing on IDPs response
One operational base in Mykolaiv with a sub-base in Odesa focusing on humanitarian aid delivery to populations in need in Mykolaivska, Khersonska and Odeska Oblasts.
One operational base in Dnipro

One operational base in Kharkiv

These two bases are focusing on humanitarian aid delivery to Eastern Oblasts (Dnipropetrovska, Kharkivska, Donetska, Luhanska, Zaporizka) and support to IDPs.

One operational base in Chisinau (Moldova) focusing on refugee response.


General objective:

Under the supervision and with the support of the Field Coordinator, Finance Coordinator and HR coordinator, the Administrator is responsible for the administrative, accounting and Financial Management of the base, in compliance with donor and Solidarites International procedures.
He/she supervise the financial management of his or her base, in compliance with donor and Solidarites International procedures.
He/she supervises accounting operations, Cash Management and budget monitoring in collaboration with the program managers.
He/she is also the responsible for the proper application of the Solidarites International Human Resources policy in his/her base.
He/she supports, monitors and trains the members of his/her administrative team.

The main challenges:

HR and administrative management of personnel
Team Management
Treasury / Accounting
Budgetary follow-up / financing
Administrative management of the mission:
Reporting / communication

Priorities for the 2/3 first months:

Supporting on grants
Lead Finance consortium for the AFD Project
Ensure that the base is structured and well-aware of HR and finance processes
Ensuring the filing and archiving of HR documents


Education / academic background:

Finance/Admin/HR background

Specific skills and experience:

At least 2 years of experience as manager or similar position for an international NGO
Previous experience with SI would be likeable
Training and Capacity Building skills
Coordination, and diplomatic skills
MS office
SAGA, Boussol

Language: English, knowledge of Romanian / Russian an asset


According to experience, starting from EUR 1980 gross per month (1800 EUR base salary + 10% annual leave allowance paid monthly) and a monthly Per Diem.

SI also covers accommodation costs and travel expenses between the expatriate's country of origin and the place of assignment.

Breaks: During the assignment, a system of alternation between work and time off is implemented at the rate of 7 working days every three months (with a USD 850 break allowance, allocated by Sl). To these breaks periods, SI grants one (1) additional rest day per month worked.

Insurance package: Expatriates benefit from an insurance package which refunds all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded.


Individual, comfortable room in the guesthouse, with electricity 24/7.
Internet and Phone network available
Restaurants and international food are available

Living conditions are comfortable in Moldova (Chisinau), with possible access to all essential goods and services.

the security environment in Moldova is safe, the security level is 1.

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