Job Description

  It is a non-governmental, non-political and non-profit organisation committed to supporting Vulnerable Populations around the world. ACTED works in 37 countries responding to emergencies and crisis situations, whilst also supporting recovery, rehabilitation and development efforts** Location: Azaz –Aleppo - Syria Start Date: 01 / 04 / 2021 Job Purpose

  • To support the HR/Admin officier in Dailly HR & admin opérations

Chain of Command

Under the authority of: Admin/HR Officer Line Management: N/A

Working Relations

Internal: All External: Referees

Objectives

Under the supervision of Finance HR/Admin Officer, the Cleaner shall carry out the following duties on a daily basis:
  • Respect and Follow Up the ACTED’s HR Procedures
  • Ensure a good communication between the area office and ACTED Amman/Antakya offices in Jordan &Turkey

Duties and Responsibilities

  • Manage the ACTED office (and GH when applicable)
  • Control & Checking attendance sheet of staff (HR) and prepare monthly report for salary distribution (HR/Finance)
  • Ensure the compliance of National staff contract procedure
  • Follow up of staff Appraisal forms
  • File, scan, send soft and hard copies of HR documents as required by ACTED Turkey internal processes
  • Spread the vacancy announcements for National Staff in the area, targeting
  • Prepare ad hoc Administrative Documents such as official letters, internal notes, regulation, memo on specific issues if required by the HR/Admin Officer
  • Ensure that all internal process, regulation, are available for all ACTED Staff and ensure a proper access to this information by posting on ACTED’s office with if possible proper Translation in Arabic
  • Inform Turkey base of any problem regarding Human Resources Administration (Ethic issues, process, internal conflicts, legal aspects, regulation…)
  • Ensure compliance of ACTED to legal requirements of the country when applicable
  • Respect and follow up of ACTED’s HR procedures
  • Ensure an on time and efficient flow of information with ACTED Antakya HR department in Turkey
  • Support in Recruitment process in different steps e.g. invite candidates, collect documents and answer inquiries
  • Perform other tasks related to HR/Admin on an ad hoc basis

Key Performance Indicators

Example, the key performance indicator (KPI) is a measurable value that demonstrates how effectively a company is achieving key business objectives. Organizations use KPIs to evaluate their success at reaching targets · % of references in a timely manner; · % of reports submitted in a timely manner

QUALIFICATIONS

· Institute degree in Economics, Law, Administration management diploma, or any relevant study sector.

· At least 1-2 years’ work experience in NGOs.

· Previous experience in Human Resource and finance or administration field will be highly desirable.

· Fair speaking/writing English language and fluent in the Arabic language.

· Accuracy and attention to detail.

· Time management and problem-solving.

· Very Good knowledge of Microsoft office applications.

· Good communication skills and ability to learn.

· Team player and able to work under pressure · Female candidates are highly encouraged to apply
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