American Heart Association (AHA)

Accounts Payable Associate (Vendor Database)

American Heart Association (AHA)

Job Description

This job opportunity is located in Dallas, Texas Overview

Are you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?

Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? you bet! This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.

Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. In the future, this position will resume to being based in the local office.


The American Heart Association (AHA) has an excellent opportunity for a Accounts Payable Associate, Vendor Database in our National Center office located in Dallas, Texas .

In this role, you will be responsible for the day-to-day set up and maintenance of supplier/vendors, volunteers, and employee records in the AHA EnterpriseOne (E1) Financial system Address Book, ensuring integrity and compliance. Additional responsibilities include quarterly reviews of Integra (OFAC) for compliance and sending to manager/supervisor for approval. The AP Associate ensures that no prohibited countries or payees exist and where applicable ensures receipt of W-9 and works to match each TIN with IRS records using the TIN matching site. This role maintains W9 records on the secured SharePoint site, properly maintains records to support calendar year-end 1099 preparations, and collaborates with the procurement department on the upload process for the GEP (smart form) vendor/supplier.

*Due to the current pandemic, all staff are currently working from home. In the future, this position will resume being based in the local office.* Essential Job Duties:

  • Responds to AHA staff E1 Address Book requests on SharePoint Site daily maintaining a 24-hour turnaround time. Edits, updates, and maintains appropriate Supplier Package format to capture diversity information and maintain compliance for staff submitting requests.
  • Helps staff select correct payment terms and form of payment and ensures Banking information is confidently maintained and accurately entered.
  • Maintains the AHA credit worthiness package so that it is accurately updated.
  • Assists manager/supervisor with various accounts payable reporting processing, or unusual transactions. Files documents/electronic records adhering to record retention schedules.
  • Provides data and assists Tax Department with the filings of tax reports for 990, Board Members, and Grants to Foreign entities. Assists with returned 1099 procedures – researches and ensures correct address is updated in the Address Book and supplier record is corrected in E1.
  • Work with E1 Support annually to ensure that appropriate vendors are purged and or archived according.
  • Works with E1 Support annually to ensure that appropriate vendors are purged and or archived accordingly and ensures any requested address book records that require additional control are put on HOLD pay.
  • Ensure duplicate suppliers records are marked accordingly.
  • Responses to the Accounts Payable customer service phone line according to assigned hours.
  • Ensures that assigned Finance Customer Shared Services intake site requests and email requests are responded to timely, specifically same business day if possible, and no later than 24 hours.
  • Serves as backup for other roles in the Finance Accounts Payable department that includes entering or approving wires in Cash Pro and PCard Admin functions.
Want to help get your resume to the top? Take a look at the experience we require:


  • High School Diploma or Equivalent
  • Minimum of two (2) years’ exposure and experience in an Accounts Payable department.
  • Must be detail-oriented with strong analytical, problem-solving, and financial skills.
  • Must have a passion for excellent customer service and commitment to exceptional quality.
  • Intermediate Excel skills and proficiency in PC applications including Windows, Word, PowerPoint, Automated Financial Systems.
  • Excellent written, oral, and Interpersonal Communication skills required, with all levels of staff, externally and internally.
  • Must be capable of working independently, with strong organizational skills, and able to handle changing priorities.
Here are some of the preferred skills we are looking for:

  • Intermediate/Advanced Excel skills.
So, are you ready to work for the largest voluntary health organization dedicated to fighting heart disease, stroke and other cardiovascular diseases? Compensation & Benefits


Pay is commensurate with experience.

Benefit Plans:

Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with innovative programs to develop your skills – helping you grow and thrive at the American Heart Association. To learn more about our benefit offerings please visit: At American Heart Association | American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.

EOE/Protected Veterans/Persons with Disabilities Location US-TX-Dallas Posted Date 1 hour ago (6/21/2021 9:40 AM) Requisition ID 2021-7044 Job Family Group Business Operations Job Category Finance & Accounting Location: Dallas, TX American Health Associasion (AHA) does not indicate an expiration date for Vacancies. Please apply timely not to miss an opportunity.

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