Logistics Coordinator

Job Posting Organization:
The organization is focused on humanitarian and recovery efforts, operating in various countries to provide support and assistance in times of crisis. It aims to deliver effective logistics solutions to ensure that aid reaches those in need promptly and efficiently. The organization has a strong commitment to professionalism and collaboration, working closely with local and international partners to enhance its impact. It has been established for several years and employs a diverse team of professionals dedicated to humanitarian work.

Job Overview:
The Logistics Coordinator position is crucial for ensuring the smooth operation of supplier pre-qualification processes within the country and area offices. The role involves close collaboration with various stakeholders, including Country Office Logistics Coordinators, Area Managers, and logistics personnel. The primary responsibilities include responding to vendor inquiries, facilitating the issuance and collection of Call for Interest (CFI) documents, and managing the opening of envelopes and preparation of minutes. The coordinator will also be responsible for organizing and archiving both hardcopy and softcopy documents, preparing specific evaluation criteria for maintaining a prequalified supplier list, and conducting due diligence processes alongside committee members. Additionally, the coordinator will provide remote technical support to area office staff to ensure they can effectively work on their respective prequalification processes.

Duties and Responsibilities:

• Collaborate with Country Office Logistics Coordinators and Area Managers to ensure timely supplier pre-qualification processes.
• Respond to clarification questions from potential vendors regarding the pre-qualification process.
• Facilitate the issuance and collection of Call for Interest (CFI) documents at the country office.
• Organize the opening of envelopes and prepare the opening minutes for the pre-qualification process.
• Archive hardcopy and softcopy documents systematically for easy retrieval.
• Prepare specific evaluation criteria for each category of goods/services/work for which a prequalified supplier list will be maintained.
• Conduct due diligence processes with committee members to ensure compliance and thorough evaluation.
• Provide remote technical support and guidance to area office staff to assist them in their prequalification efforts.
• Maintain professionalism and good relations with colleagues and suppliers throughout the process. 1
• Analyze information, prioritize tasks, and make informed decisions based on established policies and procedures.

Required Qualifications:
The ideal candidate should possess a strong background in logistics and supply chain management, with a proven ability to work effectively in humanitarian contexts. They should have excellent organizational and planning skills, the ability to work under pressure, and a commitment to the organization's mission. Strong computer skills, particularly in Excel and email communication, are essential. The candidate should also demonstrate the ability to maintain professionalism and good relationships with colleagues and suppliers, even in challenging situations.

Educational Background:
A Bachelor’s Degree in Logistics and Supply Chain Management, Procurement, Business Management, or a related field is required for this position. This educational background provides the necessary foundation for understanding the complexities of logistics and supply chain operations in a humanitarian context.

Experience:
Candidates should have at least 5 years of experience in a coordinator position, preferably within non-governmental organizations (NGOs). This experience should include working in logistics coordination or management roles, particularly in emergency or recovery contexts, where the ability to work under pressure and adapt to changing circumstances is crucial.

Languages:
Proficiency in English is mandatory, with excellent written and verbal communication skills. Additional language skills may be considered an asset, particularly if they are relevant to the local context or the communities served by the organization.

Additional Notes:
The position may involve working in a fast-paced environment, requiring a dynamic and energetic approach to logistics coordination. The role is likely to be full-time, and while the specific contract duration is not mentioned, candidates should be prepared for a commitment that aligns with the organization's ongoing projects and needs. The organization may also consider international candidates, depending on the qualifications and experience of applicants.